Workplace & People Assistant

We’re Gravita: the accountants fuelling ambitious businesses. We’re a full service, tech-enabled firm, working with entrepreneurs and businesses to help them achieve their goals, and make an impact in the world.

We’re growing fast and are bringing like-minded advisors together to form a full-service tech-enabled accounting partner for thousands of SMEs. Our team use their incredible expertise alongside intuitive technology to help businesses and entrepreneurs plan better and grow faster.

Our mission is to become the UK’s leading tech-enabled accounting firm for SMEs. We have ambitious goals and our high-calibre team work hard to achieve them. We are one team with one agenda, working collaboratively in a respectful environment to deliver a great service to our clients. So if you join us, you’ll not only be working on exciting client challenges, you’ll also be helping us shape the future of accounting.

The Role

To support the smooth day to day running of the Brentwood office while providing general administrative support to the People team, delivering a welcoming, organised and efficient workplace experience and contributing to core People activity.

This is an entry level role with development opportunities

Key Responsibilities

Front of house & office experience

• Deliver a welcoming and professional front of house experience for colleagues, clients and candidates, ensuring all visitors are greeted and supported in line with agreed standards.
• Support client hosting and internal events.
• Prepare meeting rooms and refreshments to a high standard.
• Maintain office presentation, kitchens, storage areas and supplies.
• Act as a visible and helpful presence within the office for clients, colleagues and candidates.

Office services

• Manage stationery, consumables, snacks and drinks, monitoring stock levels and placing orders within agreed budgets.
• Support meeting room scheduling, setup and clear down.
• Assist with onsite logistics and day to day workplace queries.
• Log maintenance issues and support liaison with suppliers where required.

Engagement activities

• Help co-ordinate and deliver onsite events, engagement initiatives and community moments in line with agreed group frameworks.

Post (where applicable)

• Handle incoming and outgoing post and deliveries.
• Scan and upload documents to DMS and route to appropriate teams.
• Maintain secure handling of confidential materials.

People administration & team support

• Provide general administrative support to the People team.
• Support People processes through accurate system updates and data entry.
• Take notes and actions in team meetings and track follow ups.
• Assist with engagement initiatives and ad hoc People projects.

Qualifications, Knowledge & Experience

• Organised and reliable with strong attention to detail
• Friendly and confident dealing with colleagues and clients
• Proactive and willing to take ownership of tasks
• Comfortable working in a busy office environment
• Interest in developing a career in People or HR

Your Career with Gravita

When you join Gravita, we’ll support you on your own growth journey. We want to be the place you learn, grow and unlock your true potential.

We’ll work with you to build a progression plan to outline how you’ll grow at our company and everything we’ll do to help you get there. We’re also passionate about learning and development, to help you focus on your future.

The Nitty Gritty

• Our standard working week is a 37.5-hour week, please note that this is a fully office based role
• Core working hours are 10am - 4pm Monday to Friday
• Flexible working and happy employees are at the top of our list here at Gravita and we have been working hard to support our teams through the fast-paced changes.
• Your development won’t be forgotten, our development support is extraordinary for a firm of our size.
• It's a busy, fast-paced environment here at Gravita. Feel free to check out our social media channels (Instagram, X, LinkedIn and Glassdoor).