Accounts Payable Assistant

Triple Wimbledon champion Fred Perry founded his brand in 1952. He was the son of a cotton spinner, who played and fought his way through, always with style – and despite the establishment. Today, Fred Perry is a global community of over 370 employees, all inspired by the Laurel Wreath and what it represents

PURPOSE:

• Proactively deal with large volume of invoices and / or suppliers’ correspondences with accuracy and speed.

• To become the focal point of contact on selected suppliers’ group and ensuring services are not suspended as a result of overlooked invoices.

• Maintain good and regular communication with the Shipping and Product departments for the quick processing of stock invoices (GRNs).

Please note, this role is offered on an FTC basis as a maternity cover.

KEY RESPONSIBILITIES:

• Processing supplier invoices and credit notes using FPLi

• Invoice matching to the FPLI for all stocks receipted (GRNs)

• Nominal coding, matching and batching of invoices from different currencies to the FPLi

• Ensure all foreign VAT figures are posted correctly and providing backup to the Accounts Assistant to reclaim

• Updating trackers with invoices for managers approval weekly

• Processing weekly payment runs / creating payment lists and running payments through BACS or payment transfers as required.

• Filing of invoices and statements in a timely manner

• Establishing a clear line of communication with Accounts Payable Manager regarding supplier accounts, reviews and follow up on course of action arising from the communication

• Supplier statement reconciliations

• Regular supplier liaison via email and telephone resolving queries

• Ensuring all invoices are processed by month end deadlines

• Chasing invoices If not received for the prior month.

• Liaising with the Supply Chain department (GRNs or price issues) to ensure cash paid in advance is allocated on a timely basis when stock receipted on system

• Dealing with queries such as supplier invoices, statements, credits / rebates, unit stock prices and shortages.

• Requesting credit notes and raising internal debit notes

• Setting up new supplier accounts and maintain existing accounts details within the purchase ledger.

• Ad hoc duties as required

THE PERSON:

• Previous experience working within Accounts Payable essential

• Good interpersonal and communication skills

• Reliable, self-disciplined, speed and accuracy essential

• Excellent attention to detail

• Ability to build up relationships internally and externally

• Team player

• Ability to prioritise workload and work to deadlines

• Good aptitude for IT – V Look Ups and Pivot Tables would be an advantage

• Experience working in a multicurrency environment would be helpful but not essential

• Experience in analysing information would be helpful.

HOURS:

We actively encourage our teams to have a good work/life balance and so we are pleased to offer flexible working shifts at Fred Perry HQ. Our core shift hours are from 10am – 4.30pm and so employees can choose to start and finish early, or start and finish late. (i.e. work 8:00am-4:30pm, or 10:00am-6:30pm etc). We also have 30-minute early finish on Fridays.

As we continue to work in a more flexible way, the Head Office acts a brand hub, where we can all connect and collaborate with one another. This role is a mix of office based (London) and remote working. We will expect the employee to come into the office regularly for face-to-face meetings and to work alongside their team on collaborative projects.

BENEFITS:

We are proud to offer a wide range of benefits to all our staff, and continue to reassess what our community needs from us to thrive. We don’t want to be a good company to work for, we want to be a great one. Here are some things we currently offer:

• Competitive salary
• Generous staff discount and regular sample sales
• Generous pension scheme with 8.5% company contribution
• Option to buy an extra 5 days holiday annually
• Enhanced maternity and paternity packages
• Life insurance
• Private healthcare
• Cycle to work scheme
• Early finish Fridays
• Season ticket loan
• Additional benefits with long service
• 25 days annual leave plus Bank Holidays
• Annual Birthday vouchers
• EAP
• Social Events

We actively welcome applications from people of all different backgrounds. Your CV will be submitted to hiring managers with all personal details hidden to ensure anonymity.