Accounts Payable Assistant
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A leading provider of innovative laser systems to help people in various global markets, including but not limited to renewables, microelectronics, research, life science, automotive, and medicine.
We are seeking an Accounts Payable Assistant to join our growing Finance Team on a temporary 15‑month contract to cover a period of maternity leave. In this busy and varied role, you will bring a meticulous, organised approach while developing your skills and contributing effectively within a small, collaborative team. Strong prioritisation and workload management will be essential to delivering high‑quality support in a fast‑paced environment.
PRIMARY DUTIES & RESPONSIBILITIES.
- Manage the centralised accounts payable mailbox and administer the Kofax system
- Input purchase invoice details through the Oracle System
- Prepare electronic payment runs either by BACS or international transfer
- Direct contact for all incoming accounts payable & payment queries
- Maintain & actively work the invoice query log in collaboration with stores and purchasing departments
- Direct contact for new supplier accounts
Other duties as required:
- Assist with general areas of administration, including mail for accounts payable
- Record petty cash transactions, including cash advances
- Assist the Finance Manager with general accounting requirements as and when required
EDUCATION & EXPERIENCE
- Knowledge of MS Office/Outlook and Oracle (or similar large ERP system)
- Experience in a high-volume transactional environment
- Experience of multi-currency transactions and settlements
- Working to tight corporate deadlines in a large multi-national company
- Attention to detail & transactional accuracy
- Accountable & ownership of assigned duties & activities
- Team Player – work as part of a team in a collaborative manner
- Process Improvement – maximise efficiency and ability to improve end to end processes
PREFERRED ADDITIONAL SKILLS
SKILLS & OTHER REQUIREMENTS
- Demonstrated problem-solving and work prioritisation skills.
- Ability to keep up to date with technology and apply to the business strategic plan.
- Ability to achieve results independently or work with others.
- Excellent interpersonal and communication skills; ability to communicate effectively with end-users, management, and staff.
- Ability to handle multiple priorities involving internal customer requests and demands.
- Ability to excel in a cross-organisational, cross-cultural, global team environment.
- Handle special assignments promptly and professionally.
- Set a high standard of ethics, professionalism, and competency.