Administration Assistant

CompanyBrodies LLP

LocationGlasgow, Scotland, United Kingdom

Posted At2/25/2026

UK Visa Sponsorship Analytics

Occupation Type

Other administrative occupations not elsewhere classified.

Occupation Code Skill LevelMedium Skilled

Sponsorship EligibilityIneligible for Sponsorship

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Description

Administration Assistant

Based in Glasgow

REPORTING TO

Marianne Griffin – Legal Director

JOB PURPOSE

Provision of administrative assistance to the Debt and Asset Recovery Team Paralegals providing service for clients and for the firm utilising existing case-managed and other procedures.

CORE TASKS

Checking Civil Online, downloading and saving court documents and diarising on the case management system
Preparing and issuing court actions for recorded delivery service and checking Royal Mail Track and Trace and instructing sheriff officer service where necessary
Instructing Charges for Payment and other enforcement steps and dealing with the responses
Assisting with general collections, reporting and finance tasks
Taking/directing telephone calls and dealing with basic customer/client enquiries
General administration support
Assisting the Paralegal Team to manage their duties and diaries
Undertaking file closure tasks to include checking for outstanding accounts receivable and WIP
Preparing, collating and issuing court papers by recorded delivery, checking for receipt via Royal Mail Track and Trace, updating the case management system and using workflows to move cases to the next stage/status

Enforcement of decree tasks and related administration as directed by the paralegals

Assisting the Collections and Reporting Team with general administrative and reporting tasks as directed by the Collections and Reporting Manager

Assisting the Collections and Reporting Manager with the development of existing reports and the creation of new reports

Telephone contact with customers and clients

Compliance with firm’s policies

Ensuring adherence to all firm policies including, in particular, Data Protection policy

Be aware of Brodies’ information security policies, and protect information assets from unauthorised access at all times.

PERSON SPECIFICATION

Recent experience in a similar role
Excellent team player
Organised and capable of working under pressure, and to tight deadlines
Adopts a flexible and proactive approach to work duties
Confident communicator, written and verbal
Able to prioritise work

SKILLS

Excellent communication skills both written and oral
Ideally candidates will have knowledge of a case management system
Proficient in use of excel
Able to organise and prioritise time effectively in order to achieve deadlines
Confident with simple arithmetical calculations