Administration Assistant
CompanyNHS Highland
Location
Inverness, Scotland, United Kingdom
Employment TypeFull-time
Posted At6/1/2026
UK Visa Sponsorship Analytics
Occupation TypeOther administrative occupations not elsewhere classified.
Occupation Code Skill LevelMedium Skilled
Sponsorship EligibilityIneligible for Sponsorship
Above analytics are generated algorithmically based on job titles and may not always be the same as the company's job classification. You can also check detailed occupation eligibility, and salary criteria on our UK Visa Eligible Occupations & Salary Thresholds page.
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Description
An opportunity has arisen to join NHS Highland’s Finance and Procurement Directorate as a Stores, Fleet and Transport Administration Assistant.
This role provides essential clerical and administrative support to the daytoday operation of the Stores, Fleet and Transport service, helping to ensure the safe, efficient and timely supply of goods and effective administration of fleet and transport activity across NHS Highland.
You will work as part of a small operational team, supporting colleagues across Stores, Transport, Procurement and clinical departments, and contributing to the maintenance of accurate records, robust audit trails and high standards of customer service.
Key Duties And Responsibilities
Knowledge, Skills and Experience
This role provides essential clerical and administrative support to the daytoday operation of the Stores, Fleet and Transport service, helping to ensure the safe, efficient and timely supply of goods and effective administration of fleet and transport activity across NHS Highland.
You will work as part of a small operational team, supporting colleagues across Stores, Transport, Procurement and clinical departments, and contributing to the maintenance of accurate records, robust audit trails and high standards of customer service.
Key Duties And Responsibilities
- Provide clerical and administrative support to Stores, Fleet and Transport operations
- Process stock requisitions, receipts, issues and returns using manual and electronic systems
- Maintain accurate records and filing systems in line with document retention requirements
- Support fleet administration by gathering, recording and updating vehicle and mileage information
- Respond professionally and courteously to telephone, email and facetoface enquiries
- Liaise with internal departments, transport colleagues, the National Distribution Centre and external suppliers
- Support stock control and assist with routine reporting activity
- Ensure all work is undertaken in accordance with standard operating procedures, financial instructions and health and safety policies
- Contribute to maintaining service continuity by providing cover for colleagues during periods of leave
Knowledge, Skills and Experience
- Good general standard of education, including literacy and numeracy
- Previous clerical or administrative experience
- IT literate with experience using Microsoft Office applications
- Experience working in a logistics, stores, transport or procurement environment
- Experience working within the NHS or public sector
We are looking for a reliable, wellorganised individual with strong attention to detail and a commitment to delivering a highquality support service. You should be able to work calmly in a busy environment, respond positively to changing priorities and contribute effectively to a teambased service.
Why Join NHS Highland?
You will be joining a key operational service that underpins clinical activity across one of the largest and most geographically diverse Health Boards in Scotland. This role offers stability, development of administrative experience in a complex environment and the opportunity to contribute directly to safe and effective patient care.
Informal Enquiries
Kathleen Lohse, Head of Service Development Finance & Commercial; email:
This role does not meet the eligibility criteria for a Skilled Worker visa or a Health and Care Worker visa. NHS Highland is unable to provide candidates with a Certificate of Sponsorship (CoS).
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.