Administration Assistant

We're looking for an Administration Assistant to support an efficient administrative centre for The Bishop of Birmingham's ministry.

The Office of the Bishop of Birmingham provides efficient administration to support the work and ministry of The Bishop of Birmingham as he leads The Church of England - Birmingham in its vision of "Growing Churches at the Heart of Every Community".

The role is varied and demanding, requiring a calm and patient approach and a high degree of organisational and administrative skills. Key working relationships are with The Bishop and his family, the Bishop's Chaplain, the Office and Site Manager and Executive Assistant and the rest of the team in the Bishops' Office, and, more widely, with a wide variety of people locally, nationally and internationally.

Duties will include:

• Assisting in arranging official hospitality by the bishop as required and sharing in welcoming visitors to the Bishop's Office.
• Acting as the first point of contact for the wide range and high volume of internal and external telephone calls, emails and other enquiries for the Bishops' Office.
• Keeping confidential clergy personal files up-to-date, tidy, and well-organised.

Key role requirements:

• This role is part-time, working 14 hours per week, to be worked on a Monday & Thursday
• Place of Work: Bishops Croft, Old Church Road, Harborne, B17 0BG

Interviews to be held at Bishops Croft on Tuesday 5th August 2025

About You

The Church of England is for everyone and we want to reflect the diversity of the community the Church serves across the whole country. Therefore, while of course we welcome all applications from interested and suitably experienced people, we would particularly welcome applicants from UK Minoritised Ethnicities (UKME)/Global Majority Heritage (GMH) and other under-represented groups. As a Disability Confident employer, we are committed to recruiting disabled people. We offer interviews to disabled people who meet the minimum criteria for the role.

Please refer to the Job Description for more information about the role and person specification.

What we offer

Your Salary

• A salary of £9,934.80 pro rata (FTE £24,837) per annum, plus age-related pension contributions between 8-15% of salary. We will also match any pension contributions you make up to an additional 3% of your salary.

Desired Skills and Experience

Proven ability to work effectively on your own, as well as part of a collaborative team

Experience of working within a busy office environment and proven administrative skills

Good use of the English language, both oral and written, including grammar, spelling and punctuation; good IT skills including use of Microsoft Outlook and Office programmes. (The use of Cognito Forms -Desirable)

Excellent organisational, interpersonal and communication skills

Ability to work under pressure and to changing or conflicting deadlines; being punctual and organised

Ability to handle sensitive information and maintain strict confidentiality

Self-motivated, with experience of prioritising tasks and the need to be flexible and adaptable, including multitasking and taking initiative

Comfortable in dealing with, listening to and taking instructions from senior colleagues

Be sympathetic to the Christian faith, the mission of the Church of England, and the ministry of the Bishop of Birmingham.

Be flexible with the changing needs of the office and the Bishop's ministry

Warm & friendly with resilience and good humour.

Communicate in a professional, respectful and courteous manner.