Administrative Assistant (111146-1225)

About The Role

This is a re-advertisement. Previous applicants need not apply.

The Department of Chemistry is currently seeking a full-time Administrative Assistant to support the smooth running of key functions within the Department.

This varied role involves working on a wide range of HR processes, departmental projects, and events.

As part of the Chemistry Administration Team, you will provide administrative and clerical support to the Administrative Officer, and other colleagues including academic staff within the Department.

You will deliver a high-quality service to all you engage with and dedicated support to one of six research groups, working closely with the Academic Lead.

This is a great opportunity for an individual seeking to extend and further develop their skills in an academic environment, whilst learning about a growing strategically important department at the University of Warwick.

Informal Queries

• For informal queries, please contact Jane Shepherd, Administrative Officer, at J.Shepherd@warwick.ac.uk.
  
  

Flexible Working

• Despite the position being advertised as full-time, we will consider applicants on a part-time basis, minimum 4 days per week (0.8 FTE).
  
  

About You

You will have a strong administrative background, excellent organisational skills, and the ability to work methodically within relevant policies and procedures. Being able to effectively schedule and prioritise your own tasks and meet deadlines is essential.

You should be able to perform well under pressure and effectively communicate with various stakeholders throughout the organisation in a professional manner. You will have the ability to be discreet and maintain confidentiality. You will be a strong team player who can adapt and be flexible in a changing environment.

You will have strong IT skills and the ability to work with spreadsheets and database programmes such as Excel. You will be adept at learning new software quickly.

A flexible approach to work is essential to meet business needs.

For details on the experience and skills required, please refer to the job description attached as a PDF below.

About The Department

The Department of Chemistry at Warwick is a thriving community of students, academics, researchers, and support staff.

Our fundamental research pushes boundaries in all major fields of Chemistry.

Through collaborations with the wider science community and industry, our applied work aims to tackle huge global issues from antimicrobial resistance to solar energy harvesting, and sustainable materials.

We provide an inclusive, vibrant and friendly environment where our students have dedicated support to explore their passion for chemistry.

Athena SWAN Silver Award

We are committed to supporting staff to achieve their potential. Both the Department of Chemistry and the University of Warwick hold Athena SWAN silver awards, a national initiative that recognises the advancement of gender equality, representation, progression, and success for all in academia.

We provide a welcoming and inclusive working and learning environment, recognising that everyone is different in a variety of visible and non-visible ways, and that those differences are to be recognised, respected, and valued.

We welcome applications from individuals who identify with any of the protected characteristics defined by the Equality Act 2010.

We are supportive of staff with caring responsibilities.

About The University

We are a world-leading research-intensive university founded in 1965. We are ranked 106th in the world and 8th in the UK.* Additionally, 92% of our research is rated world-leading or internationally excellent.**

Find out more about us at warwick.ac.uk/about/.

• World University Ranking 2024, Guardian University Guide 2025
• Research Excellence Framework 2021
  
  

How to Apply

CLOSING DEADLINE: Sunday 8th February 2026 at 11:55pm (UK Time)

To apply, please click Apply below and submit an application form by the closing deadline. You will be asked to attach a CV and a cover letter.

Your CV Should Include

• Your education and employment history (including your most recent employment and most up-to-date qualifications).
• Any other relevant experience (e.g. volunteering, extracurricular, etc.).
  
  

Your Cover Letter Should Explain

• The Job Description (JD) attached below identifies the essential and desirable skills, knowledge, and experience that you will need to have to undertake the role. In your cover letter, you must make a case for selection by demonstrating how your experience matches the criteria.
  
  

All essential criteria must be met by candidates who are invited to interview. For guidance on writing a cover letter, see here.

• Interview Date: To be confirmed
• Start Date: March 2026
  
  

Please note application forms must be submitted before the stated deadline - you will not be able to submit after 23:55 (even if you opened the form earlier). Only applications submitted via our official careers portal (warwick-careers.tal.net) will be considered.

What we Offer

We Provide a Comprehensive Range Of Benefits, Including

• An attractive pension scheme.
• 26 days holiday plus University Christmas closure.
• Generous parental/adoption leave policy.
• Onsite childcare facilities.
• Excellent learning and development opportunities.
  
  

We recognise the importance of a healthy work/life balance and offer access to flexible working arrangements. Find out more about our flexible working arrangements.

We are proud to be a Living Wage employer.

Our Commitment to Inclusion

Equality, Diversity, & Inclusion

Warwick is committed to fostering a diverse, inclusive and respectful community where everyone can thrive. We welcome applications from all backgrounds, cultures, and communities, and actively encourage candidates from underrepresented groups to apply.

Find out more about our Social Inclusion work at Warwick.

We are also one of the six founder institutions of the EUTOPIA European University Alliance.

Safeguarding & DBS

The University of Warwick is committed to safeguarding and promoting the welfare of all those we work with.

• Roles involving regulated activity are subject to a Disclosure and Barring Service (DBS) check at the appropriate level, in line with the DBS Code of Practice.
• The University will ensure that anyone subject to a barring order does not undertake any work with the barred group (children and/or adults).
• All employees, volunteers, and partners are expected to share our commitment to safeguarding.
  
  

Rehabilitation of Ex-Offenders

The University will not discriminate against applicants who make a disclosure relating to a conviction.

Disclosures at application stage are only visible to the DBS team, not to hiring panels. This ensures fairness and removes bias from the shortlisting process.

Job Description

JD Administrative Assistant (111146).pdf – 229KB Opens in a new window

Right to Work in the UK

We wish to advise applicants that this role is not eligible for sponsorship for a Skilled Worker visa. If you do not yet have the right to work in the UK you will need to check the UK Government Website to see if you are eligible to obtain the right to work in the UK through one of the other UK immigration routes before you make your application.