Administrative Assistant (contract)

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions (AGS). If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Role Overview

Microsoft’s Applied Sciences team is seeking a dynamic, energetic, and highly organized administrative professional to join our team. This role is ideal for a self-starter who thrives in a fast-paced, ever-evolving environment and consistently delivers high-quality results.

The successful candidate will bring exceptional attention to detail, strong organizational capabilities, and the ability to manage multiple priorities seamlessly. You will support senior leaders by handling a wide range of administrative responsibilities, often balancing competing deadlines, projects, and stakeholder needs.

This position requires a high level of professionalism, sound judgment, and discretion, particularly when managing sensitive and confidential information. The ideal candidate is adaptable, proactive, and comfortable navigating ambiguity, while maintaining efficiency and composure under pressure.

Responsibilities

• As a Business Administrator you will operate in a variety of capacities working with senior leaders and their teams demonstrating excellence in administrative functions
• Meeting preparations for senior leaders
• Procurement of Goods & Services – order hardware, peripherals, office supplies, reference materials, facility requests, and new hire setup
• Onboarding/Offboarding – Perform end-to-end setup of new hires and vendors status, protected genetic information, political affiliation, or any other characteristics protected by local laws, regulations, or ordinances
• Manage shipping models out for the team domestic and international (runner for the team)
• Space Management & Office Moves
• Alias Management – Manage distributions lists, security groups, and Teams channels

Morale Planning – Work with morale committee to drive team morale events, specifically in a hybrid work environment

Partner with support staff across the organization to ensure consistent experiences

Manage domestic and international travel logistics, trip preparation and expense reporting

You must be able to juggle multiple priorities, projects, and people simultaneous, handle a high-pressure environment, be comfortable with ambiguity, and work discretion when working with sensitive information

Qualifications

• Ability to remain composed, organized, and focused in a fast-paced environment while effectively adapting to diverse working styles
• Strong planning, organizational, time management, and problem-solving skills
• Minimum of 1+ years of experience supporting senior leaders or executives in a dynamic, high-growth environment
• Proficiency in Microsoft Office Suite, particularly Windows and Excel
• Exceptional attention to detail with the ability to meet tight deadlines and work independently
• Excellent written and verbal communication skills, with a proven ability to handle highly sensitive business and personal information with discretion and confidentiality
• Proactive mindset with a collaborative, team-oriented approach
• Demonstrated commitment to delivering excellent customer service with a positive, can-do attitude
• Ability to perform light physical tasks, including lifting up to 25 pounds
  
  

Additional Details

• Location: Reading, England
• Duration: Until 30th June 2027
• Shift Timings: Monday to Friday (business hours)
• Pay Range: £110/day to £120 /day (PAYE)
• Weekly Schedule: 40 hours
  
  

As a workplace, Allegis Global Solutions focuses on relationships – with each other, our clients and our candidates. In fact, serving others is one of our core values. We support open communication and recognize that giving constructive criticism can be even harder than receiving it. We appreciate the fearless and the passionate, who force us to be better. Everything we do sits on a pillar of diversity, equity and inclusion - diverse perspectives, backgrounds and ideas achieve innovation and make us successful.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.

Pay Rate Range

110 - 120 GBP daily