Administrator Estates & Facilities, Helpdesk
LocationLiverpool, England, United Kingdom
Posted At3/18/2026
UK Visa Sponsorship Analytics
Analytics are greyed out due to low classification confidence (58.0%).
Occupation Type
IT user support technicians
Occupation Code Skill LevelMedium Skilled
Sponsorship Salary Threshold
£41,700
(£21.38 per hour)
Standard minimum applies
Above analytics are generated algorithmically based on job titles and may not always be the same as the company's job classification. You can also check detailed occupation eligibility, and salary criteria on our UK Visa Eligible Occupations & Salary Thresholds page.
Disclaimer: Hunt UK Visa Sponsors aggregates job listings from publicly available sources, such as search engines, to assist with your job hunting. We do not claim affiliation with NHS University Hospitals of Liverpool Group. For the most up-to-date job details, please visit the official website by clicking "Apply Now."
Description
Band 3
Main area
Estates & Facilities Administration
Grade
Band 3
Contract
Permanent
Hours
Job ref
287-CEF-144-25
Department name
LUH - 1 General Staffing (AFC posts)
Site
Windsor House Aintree Hospital
Town
Liverpool
Salary
£24,937 - £26,598 per annum
Salary period
Yearly
Closing
23/03/2026 23:59
Job Overview
The Estates & Facilities 'Business Services' department, are looking to recruit an experienced administrator who is keen to work across Aintree, Royal and Broadgreen sites.
Business Services cover administration, helpdesk, receptions, general office and switchboard.
This role of administrator is to support a wider team in the processing of Purchase Orders, delivery notes and invoices. The team deal with over 500 invoices per week and are part of a centralised team working within Estates & Facilities.
The postholder will use outlook, excel and specific trust systems on a daily basis. Communication will be verbal, written, in person, via teams, email and telephone.
The postholder will work with a range of peers and managers to raise PO's, receipt orders and process invoices for payment.
The postholder will be expected to work across Aintree, Royal and Broadgreen sites.
Main duties of the job
Note that this role is attached to a Trust generic job description. The detail within the job overview (above) and main duties below more accurately describe the functions and requirements of the role and postholder
Estates & Facilities cover catering, portering, domestics, maintenance, estates, medical engineering, security, waste, transport and much more.
We are based on all sites with a central administration office on the Aintree site. The successful posthoder will be expected to travel to all 3 sites (inter site shuttle bus available).
Fast and accurate key board skills is essential as is the ability to use the telephone and keyboard at the same time.
The post holder will have excellent written and verbal communication skills and given the nature of this role, will have attention to detail, good with numbers and be able to use excel and purchase order systems (training will be given on purchase order system)<
Main area
Estates & Facilities Administration
Grade
Band 3
Contract
Permanent
Hours
- Full time
- Flexible working
Job ref
287-CEF-144-25
Department name
LUH - 1 General Staffing (AFC posts)
Site
Windsor House Aintree Hospital
Town
Liverpool
Salary
£24,937 - £26,598 per annum
Salary period
Yearly
Closing
23/03/2026 23:59
Job Overview
The Estates & Facilities 'Business Services' department, are looking to recruit an experienced administrator who is keen to work across Aintree, Royal and Broadgreen sites.
Business Services cover administration, helpdesk, receptions, general office and switchboard.
This role of administrator is to support a wider team in the processing of Purchase Orders, delivery notes and invoices. The team deal with over 500 invoices per week and are part of a centralised team working within Estates & Facilities.
The postholder will use outlook, excel and specific trust systems on a daily basis. Communication will be verbal, written, in person, via teams, email and telephone.
The postholder will work with a range of peers and managers to raise PO's, receipt orders and process invoices for payment.
The postholder will be expected to work across Aintree, Royal and Broadgreen sites.
Main duties of the job
Note that this role is attached to a Trust generic job description. The detail within the job overview (above) and main duties below more accurately describe the functions and requirements of the role and postholder
Estates & Facilities cover catering, portering, domestics, maintenance, estates, medical engineering, security, waste, transport and much more.
We are based on all sites with a central administration office on the Aintree site. The successful posthoder will be expected to travel to all 3 sites (inter site shuttle bus available).
Fast and accurate key board skills is essential as is the ability to use the telephone and keyboard at the same time.
The post holder will have excellent written and verbal communication skills and given the nature of this role, will have attention to detail, good with numbers and be able to use excel and purchase order systems (training will be given on purchase order system)<
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You will be working as part of a larger team and you must be flexible and be able to work in a busy, changing and demanding environment.
We work closely with suppliers, finance and accounts payable on a daily basis to agree processes, manage queries and find solutions.
This is an office based role, Monday to Friday.
Working for our organisation
Liverpool University Hospitals NHS Foundation Trust comprises Aintree University Hospital, Broadgreen Hospital & Royal Liverpool University Hospital.
We are part of NHS University Hospitals of Liverpool Group, formed on 1 Nov 2024 from the coming together of LUHFT and Liverpool Women's NHS Foundation Trust. The Group was born from a shared aim to improve the care we provide our patients.
UHLG is one of the largest employers in the region, with over 16,800 colleagues dedicated to caring for our communities - from birth and beyond.
For the 630,000 people across Merseyside, we are their local NHS. We provide general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West.
Aintree University Hospital is the single receiving site for adult major trauma patients in Cheshire and Merseyside and hosts a number of regional services including an award-winning stroke facility. Broadgreen Hospital is home to elective surgical, diagnostic and treatment services, together with specialist patient rehabilitation. Liverpool Women's Hospital specialises in the health of women and babies, delivering over 7,200 babies in the UK's largest single site maternity hospital each year. The Royal Liverpool University Hospital is the largest hospital in the country to provide inpatients with 100% single bedrooms and focuses on complex planned care and specialist services.
For roles at Liverpool Women's, visit their careers page.
Detailed Job Description And Main Responsibilities
Note that this role is attached to a Trust generic job description. The detail within the job overview (above) and main duties below more accurately describe the functions and requirements of the role and postholder
Estates & Facilities cover catering, portering, domestics, maintenance, estates, medical engineering, security, waste, transport and much more.
We are based on all sites with a central administration office on the Aintree site. The successful posthoder will be expected to travel to all 3 sites (inter site shuttle bus available).
Fast and accurate key board skills is essential as is the ability to use the telephone and keyboard at the same time.
The post holder will have excellent written and verbal communication skills and given the nature of this role, will have attention to detail, good with numbers and be able to use excel and purchase order systems (training will be given on purchase order system)
You will be working as part of a larger team and you must be flexible and be able to work in a busy, changing and demanding environment.
We work closely with suppliers, finance and accounts payable on a daily basis to agree processes, manage queries and find solutions.
This is an office based role, Monday to Friday.
Person specification
Qualifications
You will be working as part of a larger team and you must be flexible and be able to work in a busy, changing and demanding environment.
We work closely with suppliers, finance and accounts payable on a daily basis to agree processes, manage queries and find solutions.
This is an office based role, Monday to Friday.
Working for our organisation
Liverpool University Hospitals NHS Foundation Trust comprises Aintree University Hospital, Broadgreen Hospital & Royal Liverpool University Hospital.
We are part of NHS University Hospitals of Liverpool Group, formed on 1 Nov 2024 from the coming together of LUHFT and Liverpool Women's NHS Foundation Trust. The Group was born from a shared aim to improve the care we provide our patients.
UHLG is one of the largest employers in the region, with over 16,800 colleagues dedicated to caring for our communities - from birth and beyond.
For the 630,000 people across Merseyside, we are their local NHS. We provide general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West.
Aintree University Hospital is the single receiving site for adult major trauma patients in Cheshire and Merseyside and hosts a number of regional services including an award-winning stroke facility. Broadgreen Hospital is home to elective surgical, diagnostic and treatment services, together with specialist patient rehabilitation. Liverpool Women's Hospital specialises in the health of women and babies, delivering over 7,200 babies in the UK's largest single site maternity hospital each year. The Royal Liverpool University Hospital is the largest hospital in the country to provide inpatients with 100% single bedrooms and focuses on complex planned care and specialist services.
For roles at Liverpool Women's, visit their careers page.
Detailed Job Description And Main Responsibilities
Note that this role is attached to a Trust generic job description. The detail within the job overview (above) and main duties below more accurately describe the functions and requirements of the role and postholder
Estates & Facilities cover catering, portering, domestics, maintenance, estates, medical engineering, security, waste, transport and much more.
We are based on all sites with a central administration office on the Aintree site. The successful posthoder will be expected to travel to all 3 sites (inter site shuttle bus available).
Fast and accurate key board skills is essential as is the ability to use the telephone and keyboard at the same time.
The post holder will have excellent written and verbal communication skills and given the nature of this role, will have attention to detail, good with numbers and be able to use excel and purchase order systems (training will be given on purchase order system)
You will be working as part of a larger team and you must be flexible and be able to work in a busy, changing and demanding environment.
We work closely with suppliers, finance and accounts payable on a daily basis to agree processes, manage queries and find solutions.
This is an office based role, Monday to Friday.
Person specification
Qualifications
Essential criteria
Essential criteria
Essential criteria
Essential criteria
Essential criteria
Posts advertised to 'internal staff' are open to employees of hospitals within University Hospitals of Liverpool Group and you should confirm your employment within your application form.
- GCSE English Language & Maths or equivalent.
- RSA 2(or equivalent) Typing/WP ability
- Ability to produce documents to a high standard.
Essential criteria
- Demonstrable previous administrative experience
- Knowledge of NHS and/or Project Management environment advantageous.
- PRINCE 2
Essential criteria
- Thorough understanding of MS Office software packages, including Microsoft Outlook.
- Excellent knowledge and understanding of MS Word and associated packages. Must possess fast accurate typing skills
- Advanced Word, Excel, Powerpoint, Database Management Project Office software, e.g. MS Project Standard
- Knowledge of Estates & Facilities
Essential criteria
- Ability to work within a high pressure environment, and have the ability to multi-task
Essential criteria
- Excellent interpersonal skills, the ability to communicate effectively with all members of the Project Team and the Trust, and externally with project advisors
- Must be a self-start who will approach tasks in a co-ordinated manner and with sensitivity, thus ensuring tasks are completed efficiently and on target, with minimum supervision.
- Must have an excellent telephone manner.
Posts advertised to 'internal staff' are open to employees of hospitals within University Hospitals of Liverpool Group and you should confirm your employment within your application form.
Note: Under current Home Office Immigration Rules we are currently unable to offer right to work visa sponsorship for Band 2 and 3 roles with a salary of less than £25,000 pa as they do not meet the UK Visas & Immigration criteria.
Only those applicants who demonstrate clearly how they meet our person specification will be shortlisted for interview.
We reserve the right to close any vacancies from further applications when we have received a minimum number of applications from which to make a shortlist. Please ensure you apply without delay if you wish to be considered for this role.
Candidates applying for the role of Healthcare Assistant on the staff bank should note that due to the nature of the role, workers must be aged 18 or above when commencing in post. Applicants are therefore welcome from those aged over 18 or within 3 months' of their 18^th birthday.
The Trust is committed to promoting a healthy work-life balance and achieve fair, equitable and consistent practice. We welcome flexible working requests and will consider a variety of flexible working arrangements from day one of your employment. Not all roles are suitable for every flexible working opportunity all of the time. Flexible working options may include reduced hours, compressed hours, fixed shifts, time back in lieu and home working.
The Trust is committed to promoting equality and diversity; we value the contribution of individual talent, skills, knowledge and experience and aim for a workforce demography representative of the local community. We encourage applicants from the following groups that are currently under-represented in our workforce black, Asian and minority ethnic, lesbian, gay, bisexual and Transgender (LGBTQ+), disabled, male and age 16-24.
Trust policy requires that the cost of submitting & processing the successful applicant/s DBS application be recovered via salary deduction following start in post. The amount of £26.50 (standard disclosure) or £54.50 (enhanced disclosure) will be deducted from salary, in manageable monthly instalments for up to 3 months following commencement of employment. Bank posts require upfront payment.
From April 2017, Skilled visa applicants and their adult dependant(s) will be required to provide a criminal record certificate from each country they have lived in consecutively for 12 months or more in the past ten years.
Applicants requiring sp
Only those applicants who demonstrate clearly how they meet our person specification will be shortlisted for interview.
We reserve the right to close any vacancies from further applications when we have received a minimum number of applications from which to make a shortlist. Please ensure you apply without delay if you wish to be considered for this role.
Candidates applying for the role of Healthcare Assistant on the staff bank should note that due to the nature of the role, workers must be aged 18 or above when commencing in post. Applicants are therefore welcome from those aged over 18 or within 3 months' of their 18^th birthday.
The Trust is committed to promoting a healthy work-life balance and achieve fair, equitable and consistent practice. We welcome flexible working requests and will consider a variety of flexible working arrangements from day one of your employment. Not all roles are suitable for every flexible working opportunity all of the time. Flexible working options may include reduced hours, compressed hours, fixed shifts, time back in lieu and home working.
The Trust is committed to promoting equality and diversity; we value the contribution of individual talent, skills, knowledge and experience and aim for a workforce demography representative of the local community. We encourage applicants from the following groups that are currently under-represented in our workforce black, Asian and minority ethnic, lesbian, gay, bisexual and Transgender (LGBTQ+), disabled, male and age 16-24.
Trust policy requires that the cost of submitting & processing the successful applicant/s DBS application be recovered via salary deduction following start in post. The amount of £26.50 (standard disclosure) or £54.50 (enhanced disclosure) will be deducted from salary, in manageable monthly instalments for up to 3 months following commencement of employment. Bank posts require upfront payment.
From April 2017, Skilled visa applicants and their adult dependant(s) will be required to provide a criminal record certificate from each country they have lived in consecutively for 12 months or more in the past ten years.
Applicants requiring sp
onsorship may wish to determine the likelihood of obtaining sponsorship for this position by assessing themselves against the criteria on the gov.uk website - https://www.gov.uk/check-uk-visa.
This organisation has a zero-tolerance approach to the abuse of children, young people and vulnerable adults. All staff must ensure they adhere to the organisations safeguarding children and adults' policy and comply with the Local Safeguarding Children and Adult Board procedures.
Staff should be mindful of their responsibility to safeguard children and adults in any activity performed on behalf of the organisation in line with the requirements of statutory guidance and legislation.
All employees (and volunteers)are expected maintain their safeguarding knowledge and skills by completing mandatory safeguarding training which includes understanding and recognising the signs of abuse and neglect and taking appropriate action.
As an organisation, we have adopted the Merseyside Domestic abuse workplace scheme which supports our staff who are experiencing Domestic Abuse /any forms of sexual violence.
If you have any personal requirements that will enable you to participate in our recruitment process please contact a member of the Recruitment Services by phone on 0151 706 4666 at the earliest opportunity to ensure that measures can be put in place to enable your application for this post.
Please note: new entrants to the NHS will commence on the first pay point of the relevant band.
Employer certification / accreditation badges
Application numbers
This vacancy may close early if it receives a high number of applications. Please complete and submit your application in good time to avoid disappointment.
LNKD1_UKTJ
This organisation has a zero-tolerance approach to the abuse of children, young people and vulnerable adults. All staff must ensure they adhere to the organisations safeguarding children and adults' policy and comply with the Local Safeguarding Children and Adult Board procedures.
Staff should be mindful of their responsibility to safeguard children and adults in any activity performed on behalf of the organisation in line with the requirements of statutory guidance and legislation.
All employees (and volunteers)are expected maintain their safeguarding knowledge and skills by completing mandatory safeguarding training which includes understanding and recognising the signs of abuse and neglect and taking appropriate action.
As an organisation, we have adopted the Merseyside Domestic abuse workplace scheme which supports our staff who are experiencing Domestic Abuse /any forms of sexual violence.
If you have any personal requirements that will enable you to participate in our recruitment process please contact a member of the Recruitment Services by phone on 0151 706 4666 at the earliest opportunity to ensure that measures can be put in place to enable your application for this post.
Please note: new entrants to the NHS will commence on the first pay point of the relevant band.
Employer certification / accreditation badges
Application numbers
This vacancy may close early if it receives a high number of applications. Please complete and submit your application in good time to avoid disappointment.
LNKD1_UKTJ