Associate, Events Operation and Logistics

CompanyEurasia Group

Location

London, England, United Kingdom

Employment TypeFull-time

Posted At4/3/2026

UK Visa Sponsorship Analytics

Occupation Type

Warehouse operatives

Occupation Code Skill LevelMedium Skilled - Extending

Sponsorship EligibilityIneligible for Sponsorship

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Description

About Eurasia Group And GZERO Media

Eurasia Group is the world's leading global research and advisory firm. We help clients understand, anticipate, and respond to instability and opportunities everywhere they do business.

Together with GZERO Media—the go-to source of first insight into geopolitics—and our full-fledged events team, the Eurasia Group umbrella provides a complete political risk solution.

Headquartered in New York, we have offices in Washington, London, São Paulo, Brasilia, Tokyo, Singapore, and San Francisco, as well as on-the-ground experts in more than a hundred countries in every region of the world.

We are committed to analysis that is free of political bias and the influence of private interests.

Visit us: eurasiagroup.net | gzeromedia.com

Follow us: LinkedIn | X | Threads | Facebook | Instagram | YouTube

Position Overview

We are seeking a motivated event operations professional to support the logistics and operational execution of conferences and events. This role is ideal for someone with foundational event operations experience who is eager to grow their skills in managing complex logistics, coordinating vendors, and ensuring seamless on-site execution.

Responsibilities

Event Logistics & Operations Support

Coordinate operational aspects of events including venue logistics, catering, audio-visual, registration, transportation, and accommodations
Support development of run-of-show documents, scheduling and other necessary operational timelines
Assist with floor plans, room layouts, signage, and space flow planning
Coordinate purchase of event materials, delivery, and on-site setup

Vendors & Suppliers Coordination

Research and coordinate with venues, caterers, AV companies, and other service vendors
Coordinate with vendors’ load-in/load-out schedules and ensure compliance with venue requirements

Track vendors’ timelines to ensure on-time execution

Communicate with vendors to resolve operational questions and minor issues

On-Site Event Execution

Support on-site operations and coordinate event staff, and vendor personnel
Oversee setup, execution, and breakdown of event elements under the guidance of senior team members
Participate in pre-event walkthroughs and technical rehearsals
Serve as operational point of contact during events, troubleshooting issues and escalating as needed
Assist with event communications and coordinate real-time operational adjustments

Registration & Attendee Operations

Coordinate with registration team for badge printing, check-in processes, and attendee services desk
Coordinate attendee logistics such as directions, information, and schedule distribution
Support VIP/speaker services including green room setup, meeting room requests and basic accommodation
Respond to attendee questions and resolve operational issues promptly

Budget & Financial Operations Support

Track operational expenses and assistance with budget management
Support purchase orders, invoices, and payment requests accurately and on time
Keep track on budget sheets and support post-event budget reconciliation
Help identify cost-saving opportunities in vendor negotiations and operational planning

Process Improvement & Documentation

Maintain and update operational documents, vendor contact lists, and standard procedures
Contribute ideas for streamlining logistics processes and improving efficiency
Track operational checklists and ensure completion of all event tasks

Qualifications

3-5 years of experience in event operations, event coordination, event logistics, or related field

Bachelor's degree in Event Management, Hospitality, Operations, Business, or related field (or equivalent experience)

Hands-on experience coordinating logistics for professional events (conferences, corporate events, roundtables, dinners, lunch etc.)

Exceptional attention to detail and strong organizational skills

Ability to manage multiple tasks simultaneously and prioritize effectively

Solid coordination and communication skills

Basic understanding of event technology and AV requirements

Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)

Strong problem-solving skills and ability to stay calm under pressure

Team player with positive attitude and willingness to learn

Flexibility to work irregular hours including evenings and weekends as needed

Willingness to travel for events (approximately 20-30%)

At Eurasia Group, our mission is to provide the tools and understanding needed in a world where politics drives disruption. We put politics first for our clients, and we aspire to be the leading place people come to find out about the world. This requires us to maintain a company culture that puts people first. We are committed to fostering an environment that is empowering and globally minded. We firmly believe that bringing people with a variety of ideas and perspectives to the table makes our analysis stronger for our clients and creates a better workplace. Our leadership team is dedicated to embedding this approach into everything we do and how we lead because we care deeply about our work and our people.