Band 4 Medical Secretary Supervisor - Gastroenterology

Job Summary

We are excited to announce that we are looking for an experienced full-time Band 4 Medical Secretary Supervisor to work in the Gastroenterology department at Good Hope Hospital for 37.5 hours a week. You will be working with an established team of medical secretaries.

You will need to be keen and enthusiastic, if this is you.... then you won't regret applying for this role and becoming part of the Gastroenterology team. We require someone who is hardworking, methodical, good at audio typing, good communication skills, approachable and friendly and will work alongside an already established team of medical secretaries.

This is a full-time post, and the successful candidate would be required to work core-working hours from Monday-Friday.

If the above is of interest to you and would like an informal chat prior to interview, then please get in touch with Ellisa Andrews, contact number: 0121 424 0435, ellisa.andrews@uhb.nhs.uk.

Main Duties, Tasks & Skills Required

The role itself consists of audio typing of clinics, this is done via dragon dictation system. So you will need to be an excellent audio typist. Other duties consist of diary management, clinic cancellations and setting up of extra clinics. Monitoring results and providing the consultants with weekly results lists to report on. Looking at rotas and reorganising clinics due to ward weeks, on call, annual and study leave. Good communication skills are needed as the phones are very busy. You will be part of a team where you will be required to cover other secretaries phones when on leave, this is done with a buddy system.

About Us

University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.

Job Description

*Please Note : For a detailed job description for this vacancy, please see attached Job Description*

Person specification

Qualifications

Essential

Good General Education (eg. GCSE

English and Maths A-C) GCSE Level 9-4

• Business Administration NVQ level 3 or
  
  

equivalent experience in a clerical

environment

• AMSPAR Certificate/equivalent
  
  

qualification or equivalent knowledge of

medical terminology

• Working knowledge of medical
  
  

terminology

Experience

Essential

Experience of working as a Medical

Secretary

• Experience of dealing with the
  
  

Public/Customer service experience

• Experience of working with a range of
  
  

Microsoft Office packages (e.g. Word,

Excel and Outlook)

• Experience of using IT systems
• Experience of working in Healthcare
• Good Organisational skills
• Able to use own initiative and deal with
  
  

the unpredictable

• Able to work under pressure and to multitask
• Able to work to deadlines
  
  

Desirable

Experience of working in a busy environment

Additional Criteria

Essential

Work effectively and flexibly as part of a

team to meet the needs of the services

• Confident in dealing with people at all
  
  

levels

• Must be able to demonstrate an
  
  

understanding of equality and diversity

• Mature open and flexible approach to
  
  

work

• Demonstrates care and compassion
• Good inter-personal and communication
  
  

Skills

• Good organisational skills
• Team Player
• Conscientious
• Demonstrates reliability, motivation and
  
  

commitment

• Ability to travel to multiple sites
  
  

Desirable

Ability to work under pressure and deal with

stressful situations

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

For Help With Your Application, Contact

Ellisa Andrews

ellisa.andrews@uhb.nhs.uk

01214240435

Pay scheme

Agenda for Change

Band

Band 4

Salary

£27485.00 to £30162.00 Yearly

Contract

Permanent

Working pattern

Full-Time, Flexible Working

Reference number

14449

Job locations

Good Hope Hospital

Rectory Rd

Sutton Coldfield

West Midlands

B75 7RR

Attachments

Job Description

Band 4 Medical Secretary JD PS.pdf – 469KB Opens in a new window