Bid Coordinator

The Bid Coordinator will actively work within the Preconstruction Team on Invitations to Tender (ITTs) and development of bids through the production of high quality PQQs, Tender Submissions and bid documents that are tailored to suit the specific requirements of the tender. The role supports the Team in various administrative and coordination responsibilities.

Key Responsibilities

• Document control of tenders
• Creating the Received register
• Comparison against SWI
• Issuing to internal departments for review
• Maintaining tender folders, documents & electronic filing
• Reviewing ITT information to understand, identify and manage actions for the tender process
• Overall coordination of tender process from receipt to submission, post-tender and handover
• Writing, checking, reviewing (including spelling & grammar), formatting and submitting tender responses/documents
• Coordination of NDA procedures
• Collation of tender documents and client feedback
• Ensuring coordination between the Preconstruction Team and other departments to ensure deadlines are met
• Arranging, preparing, minuting and assigning actions for meetings

Completion of Deliverables Checklists, management and reporting against progress

Use of client EDMS/portals for receipt and submission of information, including tenders

Assisting with and completing PQQs

Assisting with the completion of B2B marketing material, such as CVs, capability documents

Producing presentations and reports

Use and maintenance of the CRM database

Maintaining the model question & answer library

Covering the shared team mailbox in the absence of other team members

Assisting with diary management in the absence of other team members

Assisting with other general reporting

Other ad-hoc tasks to support the Preconstruction Team and Directors as required

Why Kilnbridge?

We take on some of the UK’s most challenging engineering and construction projects with integrity, teamwork, and purpose. As an employee-owned business, every team member has a personal stake in our success. That means your work directly contributes to our delivery, innovation, and reputation.

We live by our values: Responsibility, Integrity, Teamwork, and Excellence. If these resonate with you, you’ll feel right at home here.

Ready to take the next step?

If you’re looking for a role where your expertise will make a real impact, we’d love to hear from you.

Apply now and be part of a team that’s building something exceptional.

Kilnbridge is an equal opportunities employer and a proud member of the Disability Confident Scheme. We are committed to creating a diverse workplace where everyone is treated fairly with dignity and respect. We strive to attract, develop, engage and retain a diverse mix of talent that reflects the communities and stakeholders we serve. We are also open to discussing flexible working options where suitable.

We are committed to ensuring a fully inclusive recruitment process. Let us know at any stage if you require reasonable adjustments, and we’ll do our best to accommodate. We do not discriminate on the basis of race, religion, colour, ancestry, national origin, sex, sexual orientation, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, or marital status.