Business Operations Assistant - 0.8 FTE
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Moonshot believes that marginalised people in society — including minority ethnic people, people from working class backgrounds, women, Disabled and LGBTQIA+ people — must be centred in the work we do. We strongly encourage applications from people with these identities or who are members of other communities who are currently underrepresented in our workforce. We know a diverse workforce will enable us to understand drivers behind violent extremism and online harms in an in-depth way and do better work to counter them.
About the role:
Do you have a passion for operational excellence and a genuine interest in working for an organisation tackling online harms, from violent extremism and gender based violence to disinformation and child online exploitation? Do you thrive in dynamic environments where you can support multiple teams and juggle competing priorities?
Moonshot is currently recruiting a Business Operations Assistant, a new role providing cross functional support across our Operations and People & Culture teams. This is a varied position where you will gain broad exposure to different aspects of organisational operations, acting as a key point of coordination between departments while building transferable skills across administration, HR processes, and operational systems.
In this role, you will work collaboratively with colleagues across both teams to ensure smooth day to day operations, accurate record keeping, and effective administrative support. Your ability to manage competing demands, communicate clearly with stakeholders, and maintain high standards of accuracy will be central to the smooth running of the organisation.
Your responsibilities will include:
People & Culture Support:
- Maintaining accurate and confidential HR records and databases.
- Performing periodic audits of HR files to ensure all required documents are correctly filed.
- Assisting with candidate communications during recruitment and onboarding.
Operations Support:
- Supporting the smooth day to day running of the office, including managing office supplies and keeping shared spaces tidy and well stocked.
- Acting as a point of contact for vendors and service providers, and supporting the management of those relationships.
- Assisting with compliance processes such as data protection, health and safety, and insurance renewals, and helping to maintain organisational systems.
- Supporting the operations team with projects and initiatives, including audit preparation.
- Providing general administrative support to the wider team as required.