Business Support Administrator

About The Role

We have a fantastic opportunity for a Business Support Administrator to join our Ground Engineering team, working with the Sizewell C project based out of our offices in Orwell Logistics Park, Ipswich.

Role purpose: To provide a wide range of administrative and analytical support to the project site team, and coordinate security vetting internally and with the client.

What you'll be doing

Duties

You will undertake a full range of administrative duties to ensure an efficient service is delivered to the project team including but not limited to:

• Maintain accurate and secure paper based/electronic filing systems, including archiving quality records, document etc on electronic databases;
• Be fully conversant in MS Office to produce a range of spreadsheets, documents and presentations, as required. Including formatting of documents to client standards;
• Manage incoming quality documents from supply chain and sub-contractors and upload to electronic database;
• Assist team engineers with maintaining life time quality records, ensuring filling system is in order and up to date;

Maintain and update document registers for drawings/ quality records/ supply chain records, (paper and electronic);

Arrange and attend team meetings/conferences as required, to take minutes, and ensure appropriate facilities are organised. Distribute to team;

Issue notice for inspections to the client and process those from supply chain/ sub-contractors;

Perform ad hoc confidential project work, as required;

Maintain full confidentiality of sensitive business issues;

Support the security vetting process on the project and the work of other Administrators during periods of absence or unexpected high volumes of work activity;

Book UK travel and accommodation;

Ensure that invoices and business expenses are processed in order to be paid on time.

Who we're looking for

You Will Have The Following Skills, Knowledge And Experience

• Substantial secretarial and/or administrative experience within a busy team environment;
• Highly organised and able to work on own initiative;
• Strong communication and influencing skills, with team and general management skills and strong customer focus;

Excellent typing skills and IT Skills including Microsoft Office (Excel, Word and PowerPoint);

Discreet and confidential and able to handle issues with great sensitivity; Excellent team working skills and ability to engage and build effective relationships at all levels;

Demonstrable ability to prioritise and manage conflicting priorities during busy periods;

Able to demonstrate a logical, proactive approach;

Possesses a high degree of attention to detail;

Proven ability to work well under pressure and to tight timescales;

Experience in prioritising own/others’ work and of allocating and checking work.

Why work for us

Our people are our biggest asset and we focus on recruiting, training and developing the people who can apply innovation to deliver the infrastructure of the future. We nurture these talents, offer a great benefits package in addition to a competitive base salary and continually invest in developing the skills of our people at every level.

Some Of Our Key Benefits Are

• An attractive/negotiated salary;
• 25 days annual leave + bank holidays;
• Pension savings schemes;

Enhanced maternity/paternity and family friendly policies;

Access to our Refer and Earn scheme;

Discretionary annual salary reviews.

About Us

Balfour Beatty Ground Engineering is one of the UK’s leading specialist geo-technical contractors, providing innovative piling and ground improvement solutions across all sectors.

Our comprehensive ground engineering capabilities, equipment and experience provide the solid foundations for infrastructure and buildings of any height, ranging from city skyscrapers to cross-country rail and road projects.

Our reputation as one of the UK’s leading specialist geo-technical contractors is earned through the delivery of ground engineering solutions on some of the UK’s largest and most prestigious projects including HS2, The Shard, Wembley Stadium, Reading Station Viaduct, Marble Arch Place, Battersea Power Station redevelopment and the A14 Cambridge to Huntingdon improvement project.

Diversity and inclusion

At Balfour Beatty, we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone D&I Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/di

versityandinclusion

We are a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/