Cancer Coordinator

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North Bristol NHS Trust (NBT) and University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) are working towards merging as one organisation from July 2026.

This will create an exciting future that brings together the best of both organisations. As a single, strong and sustainable organisation, we will not only be able to deliver better outcomes for our patients and fairer care for our population, but it will also provide greater opportunities for our people.

Should you join NBT as an employee prior to our organisations merging, your employment will be automatically transferred across to UHBW. Should your employment begin after our two Trusts merge, you will be employed directly by UHBW and therefore UHBW terms and conditions of service will apply

Our job adverts may close as soon as sufficient applications have been received. Considering this, if you are interested in this role, please do apply as soon as you can.

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Job Overview

Cancer Coordinator - AfC Band 4

An exciting opportunity has become available for an experienced administrator to join our friendly Cancer Services team.

The Cancer Coordinator works alongside the Assistant Chief Nursing Officer – Cancer Services, Personalised Care and Support Lead for Cancer, AHP Lead for Cancer, Associate Medical Director for Cancer, Clinical Nurse Specialists (CNS), Cancer Support Workers (CSWs) and team at the NGS Macmillan Wellbeing Centre. They play an essential role in coordinating the essential day-to-day administration for the smooth running of our programme.

Main duties of the job

The principal duties of the role will be to coordinate the administration, data collection and evaluation of the personalised care a

nd support transformation programme activities, support members of the team with various communications and engagement activity, organise all aspects of the Cancer Board, and work flexibly to support different teams as need arises to support the work of Cancer Services.

North Bristol Trust is working to ensure all patients diagnosed with cancer and supported at North Bristol NHS Trust are offered key aspects of care outlined in the NHS Cancer Plan, and this role will play a pivotol part in this.

Working for our organisation

North Bristol NHS Trust employs over 12,000 staff providing healthcare to the residents of Bristol, South Gloucestershire and North Somerset from our award-winning hospital building at Southmead. We are the regional Major Trauma Centre, and an internationally recognised centre of excellence in a range of services and major specialities. Our vision is that by enabling our teams to be the best that they can be, we will provide exceptional healthcare, personally delivered. North Bristol NHS Trust values all people as individuals. We aim to be an anti-discriminatory organisation and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all underrepresented groups.

Detailed Job Description And Main Responsibilities

Knowledge, Training, Experience and Skills required.

Education/training/qualifications

• GCSE English Language and Mathematics (Grades A-C) or equivalent
  
  

Work Experience

• Previous NHS experience
• Two years’ experience of working in a senior administrative role in an office environment
• Experience of working as part of a multidisciplinary team
• Experience in dealing with the patients and public and dealing effectively with sensitive and confidential information
• Experience of using communication systems e.g. e-mail, telephone, etc.

IT systems – Microsoft Office programmes, clinical, ordering, finance, etc.

Knowledge/skills/abilities

• Clear communicator with excellent writing, data entry and presentation skills: capable of constructing and delivering clear information/instructions to staff and service users
• Evidence of good communications skills and the ability to relate sensitively to patients
• Excellent administrative/word processing skills, and knowledge of Microsoft Office packages i.e. Word, Excel, PowerPoint
• Good keyboard skills inputting data/manipulating information into databases
• Able to compile reports and take meeting minutes
• Attention to detail, well organised, methodical with high standards of accuracy
• Ability to work unsupervised, use own initiative and make decisions
• Knowledge of cancer pathways desirable
• Understanding of person-centred care
• Understanding of the health and social care environment
• Knowledge of NHS IT and clinical systems
• Knowledge of NBT hospital systems desirable
• The ability to work within a team
• The ability to motivate self and others
• The ability to prioritise own workload
• The ability to retrieve and assimilate information from a wide range of sources
• Understanding of the need for discretion and confidentiality
  
  

The post-holder will need to communicate well both across North Bristol Trust and outside of the organisation with participating partner organisations.

Main Duties And Responsibilities Of The Post

The post holder will be responsible for:

• Supporting the Assistant Chief Nursing Officer – Cancer Services and Personalised Care and Support Lead for Cancer administratively
• Organise, administrate the Cancer Board.
• The day-to-day administrative support for all the programmes – organisation of the various Personalised Care and Support activities, making calls and dealing with enquiries promptly, booking of venues, arranging catering and advertisement of the programmes

Supporting the setting up and administration of new and non-routine programmes of activity

Attend meetings as appropriate and provide administrative support appropriately preparing agendas, taking minutes and distributing notes of meetings including typing up of group discussions and interviews

Support evaluation and data collection for the Personalised Care and Support work streams

Communicating verbally and via email with appropriate personnel

Inputting data onto the Trust IT systems

Managing and updating appropriate Personalised care and support for cancer databases

Arranging mail merges and to send out invites, literature, maps and information packs

Providing administration support for audit activity when required

Ensuring that information is disseminated promptly

General clerical and office management duties within the office e.g. own correspondence, supervised mail shots etc.

Providing administrative support at the events, courses etc.

Working together with other administrators/PA’s within the Trust to provide an effective network of communication

Liaise and work with the other cancer transformation programme coordinators in the other Trusts and in the Somerset, Wiltshire, Avon and Gloucestershire Cancer Alliance.

Person specification

Training and education

Essential criteria

• GCSE English and Maths (A-C)
• NVQ4 or NVQ3 plus additional training to diploma level equivalent
  
  

Work experience

Essential criteria

• Two years experience working in an office in an administrative role
• Experience in communication and administrative systems - telephone, email, Microsoft applications.
  
  

Desirable criteria

• Previous NHS experience
  
  

Knowledge/skills/ability

Essential criteria

• Clear communicator with excellent writing skills, data entry and presentation skills, able to deliver clear instructions to staff.

Ability to prioritise own workload

Desirable criteria

• Knowldge of hospital systems
  
  

Personal Qualities

Essential criteria

• Attention to details, well organised, methodical with high standards of accuracy.
  
  

Please note that if you apply for a position with North Bristol NHS Trust, you may be contacted via TRAC or via email. This includes invites for job interviews. We therefore recommend that you regularly check your TRAC Account and email accounts including junk and spam folders.

If you apply for this vacancy and have not received a communication from North Bristol NHS Trust within three weeks of the closing date, please assume that on this occasion your application has been unsuccessful.

Please note that North Bristol NHS Trust does not reimburse travel expenses relating to interview attendance.

If you feel you meet the requirements of the Disability Act / Two Ticks scheme and require further support/advice, please contact us on tel 0117 414 1151.

North Bristol NHS Trust are committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

The successful applicant(s) will normally commence at the minimum of the scale unless they have previous NHS service at the same band. Progression through the scale is by annual increments.

At North Bristol Trust (NBT), we know diverse and inclusive environments lead to happier and healthier teams and improved patient care and outcomes. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are currently underrepresented in NBT’s workforce at Band 8a and above. These include people from Black, Asian and minority ethnic backgrounds, disabled people and LGBTQIA+ people.

Please note that stringent pre-employment checks are undertaken on all successful applicants prior to commencement in post.