Clinical Coding & Data Quality Assistant
Location
Wakefield, England, United Kingdom
Employment TypeFull-time
Posted At3/26/2026
UK Visa Sponsorship Analytics
Analytics are greyed out due to low classification confidence (41.0%).
Occupation Type
Data entry administrators
Occupation Code Skill LevelIneligible
Sponsorship EligibilityIneligible for Sponsorship
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Description
For further information about this role, please contact Holly Keyes (Clinical Coding & Data Quality Assistant Team leader) or Kerry Reynolds (Clinical Coding Divisional Lead) who would be very pleased to discuss your application further or any questions you may have.
You may contact Holly via telephone on 01924 541221 / 07927900038 or email Holly.Keyes@nhs.net.
You may contact Kerry via telephone on 01924 543935 / 07860686933 or email kerry.reynolds5@nhs.net.
About The Role
The post holder will support the Clinical Coding and Data Quality functions by contributing to the accurate, timely and comprehensive capture of patient information across the Trust. Highquality data is essential for effective clinical decision making, operational management, statutory reporting and national NHS submissions.
Working across the Clinical Coding and Data Quality teams, the post holder will assist in maintaining a continuous flow of case notes and clinical information into the Coding Department, ensuring coders have timely access to complete and accurate records. This includes the collection, tracking and distribution of medical records, locating and retrieving notes using the Trust’s electronic and paper systems, and liaising with clinical areas to resolve missing or incomplete documentation.
The post holder will also support the improvement of patient demographic, administrative and outpatient procedure data on the Patient Administration System (PAS). This includes investigating and correcting data errors, following departmental SOPs, maintaining data quality standards, and using appropriate information sources to validate and update patient details, clinic activity and procedural information.
The role requires regular communication with clinicians, ward staff, and other healthcare professionals, as well as routine administrative and clerical duties to support both departments. The post holder will uphold confidentiality, accuracy and professionalism at all times and contribute to the overall efficiency and quality of the Trust’s clinical and administrative information.
Please refer to the attached job description and person specification for further details.
You may contact Holly via telephone on 01924 541221 / 07927900038 or email Holly.Keyes@nhs.net.
You may contact Kerry via telephone on 01924 543935 / 07860686933 or email kerry.reynolds5@nhs.net.
About The Role
The post holder will support the Clinical Coding and Data Quality functions by contributing to the accurate, timely and comprehensive capture of patient information across the Trust. Highquality data is essential for effective clinical decision making, operational management, statutory reporting and national NHS submissions.
Working across the Clinical Coding and Data Quality teams, the post holder will assist in maintaining a continuous flow of case notes and clinical information into the Coding Department, ensuring coders have timely access to complete and accurate records. This includes the collection, tracking and distribution of medical records, locating and retrieving notes using the Trust’s electronic and paper systems, and liaising with clinical areas to resolve missing or incomplete documentation.
The post holder will also support the improvement of patient demographic, administrative and outpatient procedure data on the Patient Administration System (PAS). This includes investigating and correcting data errors, following departmental SOPs, maintaining data quality standards, and using appropriate information sources to validate and update patient details, clinic activity and procedural information.
The role requires regular communication with clinicians, ward staff, and other healthcare professionals, as well as routine administrative and clerical duties to support both departments. The post holder will uphold confidentiality, accuracy and professionalism at all times and contribute to the overall efficiency and quality of the Trust’s clinical and administrative information.
Please refer to the attached job description and person specification for further details.
Main duties
- Routinely run PAS reports via report manager to identify outstanding un-coded episodes and distribute daily via an excel spreadsheet to the full coding team.
- Assist in the daily collection and ensure the timely tracking/sending of case notes into, out of and across Mid Yorkshire Hospital Trust sites to ensure the efficient flow of data within the department, communicating any issues/delays to the Clinical Coding Assistant Team Leader.
- Efficiently identify the speciality and discharge date of an uncoded inpatient spell using the Trust’s Patient Administration System (PAS) to label, file and store case notes accordingly until required.
- Support Clinical Coding staff by monitoring un-coded lists, rotating case notes within the office, ordering case notes from the medical records library/wards as/when required for coding deadlines and returning completed case notes back to the medical records library.
- Assist in the receipt, tracking, monitoring and distribution of case notes from the bereavement office and LLP activity within the department.
- Support the clinical coding process by utilising the Trust’s digital systems to undertake basic data entry duties and speciality service lists via the Trusts PAS/Medicode system.
- Record administrative validation patient response letters onto the relevant cohort response spreadsheet. Ensuring responses are actioned appropriately on the PAS and patients telephoned where a call back has been requested.
- Follow departmental training and standard operating procedures to investigate, correct and log (using MS Office tools such as Excel/Word) patient demographic, outpatient procedure data and less complex data quality errors. On occasion this may include reviewing case notes where the content can be distressing and may have exposure to disturbing photographs.
- Complete a patient demographic check against the National Care Record Service for every patient record accessed (unless elsewhere specified), to ensure the Trust Patient Master Index (PMI) is accurate and up to date.
Qualifications
Key requirements
- English Language GCSE Grade 3-9 or A-D
- Maths GCSE Grade A-D or 3-9
- Proven ability to prioritise and work efficiently
- Experience of working both independently and in a team orientated collaborative environment
- Working in data entry
- An awareness of the importance of Confidentiality in a health care setting
- Recognition of own limitations
- Please refer to the attached job description and person specification for further details
Be part of MY team
We are an acute trust caring for over one million people in Wakefield and Kirklees. Our 10,000 staff work in patients’ homes, the community, and our three hospitals in Pontefract, Dewsbury, and Pinderfields (Wakefield). We prioritise our people and values so we can deliver the best possible care to patients. Our team is friendly, passionate, and innovative, always seeking better ways to work.
We support work-life balance and foster a diverse, inclusive environment where everyone belongs. Our staff networks offer safe spaces to share ideas and concerns so we can increase awareness and appreciation of equality, diversity, and inclusion. We welcome applicants from all backgrounds and especially encourage members of the LGBTQ+ community, ethnic minority groups, and people with disabilities or neurodivergence to apply, as they are currently underrepresented in the Trust.
If you value caring, high standards, improvement, and respect, join the MY team to make a difference every day.
Application Guidance
We understand that more applicants are using artificial intelligence (AI) technology to help with their applications. While these tools can be useful, they cannot fully capture your skills, knowledge, and experience. It’s important that you personalise your application. Relying solely on AI is not recommended, as it may reduce your chances of success. Our screening process is thorough, so if you have used AI, please make sure to disclose this on your application form.
Our Benefits
You can find out more about skilled worker and health and care visas on our .
Our Benefits
- Access to the NHS pension plan
- Generous holiday allowance of 27 days plus bank holidays, increasing with 5 and 10 years of service
- Exceptional employee health and wellbeing services
- Extensive benefits and support, including:
- Onsite nurseries and childcare salary sacrifice scheme
- Home electronics scheme
- Cycle to work scheme - subject to eligibility criteria
- Car lease salary sacrifice scheme - subject to eligibility criteria
- Working carers support and advice, carers network and carers passport
- Flexible working options and family and carer-friendly policies
- Established staff networks, including LGBTQ+ and Race Equality
- Career progression, training and support
You can find out more about skilled worker and health and care visas on our .