Coffee Buyer & Logistics Coordinator
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About the role
As Coffee Buyer & Logistics Coordinator, you'll lead Origin's green coffee procurement - keeping the right coffee flowing into our warehouse at the right time, and ensuring the numbers behind every shipment are accurate and well managed. You'll combine strong organisational instincts with a sharp eye for detail to support the buying decisions that shape what we roast.
You'll report into the Director of Coffee, responsible for procurement, inventory, and import logistics. You'll also act as a critical bridge between the Coffee and Finance departments - making sure payment timings, landing schedules, and green coffee costs are always in sync and supporting our margin and cash flow goals.
What you'll do
Procurement and inventory
Record and maintain coffee contracts, covering pricing basis, fixing status, delivery windows, and payment terms.
Support the Head of Coffee in contract confirmations.
Track market-priced contracts, flagging fixing deadlines, and provisional pricing windows before they become time-sensitive.
Monitor FX rates daily and alert the Head of Coffee and finance when rates reach agreed trigger levels.
Bridge between Coffee and Finance - sharing payment due dates, landing schedules, and following up on any outstanding payment confirmations.
Margin monitoring and communicating across finance and commercial any future risks, opportunities to our green coffee margin
Maintain accurate inventory records across all warehouse locations, tracking landed stock, usage, incoming shipments, and forward cover.
Working with Head of coffee in maintaining pipeline and supporting forward forecasting to model consumption, identify supply gaps, and optimise stock levels.
Gather onboarding documentation for new producers as part of Origin’s sourcing due diligence process.
Import & Logistics
Manage day-to-day communications with freight forwarders, shipping agents, and customs brokers.
Coordinate with logistic partners in moving containers domestically and internationally.
Track inbound green coffee shipments from origin to UK warehouse, maintaining a live status log for the Coffee and Finance teams.
Prepare and process all import related documentation.
Coordinate arrivals into the company's own warehouse.
Who you are
Confident in communicating and collaborating across internally and externally.
Organised and systematic, with the ability to follow through different procurement processes.
Detail oriented, able to raise questions early, and find practical solutions.
Self-motivated and resilient, thriving in a fast-paced environment.
Curious about coffee trends and creative in developing new approaches.
What you'll bring
Skills & Experience
Familiar with coffee market trends, and understanding green coffee trading, or the specialty coffee supply chain.
Exposure FX rate monitoring, commodity pricing, or cost-of-goods tracking.
Experience in an administrative, operations, or coordination role — ideally in imports, logistics, supply chain, or procurement.
Knowledge of Cropster and inventory management systems.
Skilled negotiator with experience in international contracts and financial transactions.
High level of numeracy, with strong Excel and Microsoft skills.
What success looks like
Maintain the right green coffee stock levels through accurate forecasting, buying, logistics, and financial planning.
Deliver strong gross margins while reducing cost of capital.
Ensure seamless coordination between Coffee, Finance, and Logistics, with timely payments, accurate shipment tracking, and clear communication across teams.
Working at Origin
34 days’ holiday, including your birthday off and flexible bank holidays
Unlimited coffee and discounts on merchandise and partner products
B Corp certified and proudly independent
People-first culture with meaningful, values-led work
SCA training and learning opportunities for everyone
Enhanced family leave, sick pay, period leave, and personal days
24/7 Employee Assistance Programme and GP service
Two paid volunteering days each year
Everyone is welcome at Origin
We believe diverse perspectives enrich our culture and creativity. If you’re passionate about coffee and excited by this opportunity – even if you don’t tick every box – we encourage you to apply. Your unique experience could be exactly what we need.
Why join us?
At Origin, you’ll be part of a dynamic team that values creativity, sustainability, and collaboration. We’re committed to providing an inclusive and inspiring environment where you can grow professionally and make a meaningful impact. And, of course, you’ll have access to some of the best coffee experiences imaginable.
While you are here and before you apply, take a look at us on Instagram.
We may close this advert early if we receive a high volume of suitable applications.