Baker McKenzie

Director, Global Lease Administration - Contract (12-24 months)

Company
Location
Belfast, Northern Ireland, United Kingdom
Posted At
7/18/2025
Advertise with us by contacting: [email protected]
Description

The Director, Global Lease Administration - Contract will manage and optimize our global lease portfolio, ensuring compliance with internal policy, lease terms and supporting strategic real estate initiatives. The role-holder will work closely with various Alliances, local offices, stakeholders, Finance leadership, internal audit, and external vendors to streamline the lease administration processes and drive cost efficiencies.


Responsibilities:


  • Policy Development: Develop standards and policy relating to the type of space, size of space, and build-out parameters that would better standardize a global approach and manage cost
  • Lease Management: Maintain and manage a centralized database of all global leases to support decision-making processes, driving a proactive approach, ensuring accurate record-keeping, timely renewals, and compliance with lease terms
  • Negotiation: Support offices with negotiations for lease renewals, amendments, new leases, and build-out vendor and supplier agreements, leveraging market research and alternative options to secure favorable terms, supporting decision-making through benchmarks on space utilization and market trends
  • Build relationships and offer support and guidance to the Firm’s Chief Executives, Regional Operating Officers and the Global Management Committee
  • Financial Analysis: Conduct financial analysis to assess occupancy costs, budget for potential increases, and explore options for financial incentives or concessions from landlords
  • Market Research: Compare current market rates for similar properties, investigate alternative locations, and understand landlord positions and market conditions
  • Legal Compliance: Ensure compliance with local and international regulations, review changes in zoning laws or building codes, and consult with legal and procurement on lease terms, liabilities and reporting obligations
  • Strategic Planning: Develop and implement a strategic roadmap for lease management, optimizing space utilization and supporting fit for purpose, remote/flexible work trends
  • Technology Integration: Assist and collaborate with IT in developing standards for AV and IT equipment in our office refurbs and relocations.
  • Employee Amenities: Evaluate amenities that enhance employee satisfaction and productivity, ensuring the workspace promotes a healthy and safe environment
  • Support the ESG objectives by tracking and reporting sustainability metrics, collaborating with our CSO to ensure progress related to the Firm’s targets (i.e. LEEDs, BREEAM, etc).


Skills and Experience:


  • A bachelor’s degree in business administration, real estate, finance, or related courses
  • Strong experience in lease administration, real estate management, or a related role in a multi-continent environment
  • Strong negotiation skills and experience in managing complex lease agreements, considering local language requirements during lease negotiations and review of terms
  • Able to work collaboratively with cross-functional teams with multiple stakeholders, brokerage firms, as well as individually
  • Excellent project management and budgeting skills
  • Solid and verifiable experience with local and international real estate regulations and compliance
  • Proficient in lease management software and tools
  • Exceptional communication and interpersonal skills
  • Sound understanding of law firm structure and environment
  • Proficient with Microsoft Office suite of products (Outlook, Excel, Word, PowerPoint)
  • A passion for learning new tools and systems (e.g. Real Estate hub, SAP, etc.) and data management is necessary
  • Keen attention to detail with a commitment to data accuracy and integrity
  • Effective time management ability and prioritization are essential to meet deadlines, ensuring individual project success
  • Able to make effective, accurate decisions and judgment calls resulting in workplace improvements, profitability and best practices
  • Positivity and the adoption of a solution-based approach in all aspects of work


Advertise with us by contacting: [email protected]
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Director, Global Lease Administration - Contract (12-24 months) | Baker McKenzie | Hunt UK Visa Sponsors