Divisional Support Officer/Executive Assistant (Band 5/EO)
CompanyHealth and Safety Executive
Location
London, England, United Kingdom
Employment TypeInternship
Posted At3/30/2026
UK Visa Sponsorship Analytics
Analytics are greyed out due to low classification confidence (37.0%).
Occupation Type
National government administrative occupations
Occupation Code Skill LevelMedium Skilled
Sponsorship EligibilityIneligible for Sponsorship
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Description
Bootle, Cardiff, London
Job Summary
We are offering an exciting role as a Divisional Support Officer (DO)/Executive Assistant (EA) to the Directors and Deputy Directors within the Building Safety Regulator (BSR). This position provides direct support to senior leaders, contributes to the wider division, and plays a key part in the work of the Chief Inspector of Buildings Office. The successful candidates will report to the Chief Inspector of Buildings Office Manager.
As a Divisional Support Officer/Executive Assistant, you will help drive the consistent, efficient and effective use of BSR resources and implement corporate initiatives across the division. You will provide comprehensive support to BSR Director or Deputy Director whilst supporting a range of administrative, financial and governance processes.
We are seeking highly motivated individuals, who responds effectively to change and works well with unpredictable demands. You will be confident, resilient, resourceful and prepared to learn quickly to deliver exceptionally high standards.
Working Hours
Part time working hours are available for this role. We can accept part time applicants who can commit to working a minimum of 30 hours per week.
Job Description
The government announced on 30 June 2025 that the Building Safety Regulator (BSR) is to become an Arms Length Body (ALB) of Ministry for Housing, Communities, and Local Government (MHCLG) and will be moved out of HSE. This is the natural next step in the development of the regulator and was always a likely outcome once BSR was established.
It has been confirmed that the ALB will be a Non-crown, Non Departmental Public Body (NDPB), and as such its employees will be Public Servants, rather than Civil Servants.
Any successful candidates recruited to this vacancy will initially be onboarded to HSE, with a move to the new NDBP to be undertaken in due course.
As a Divisional Support Officer/Executive Assistant you will support the Director of Building Safety, or Deputy Director and the Senior Leadership Team including a variety of administrative, financial and governance processes. This role is vitally important to the effectiveness of the Building Safety Regulator as you will be responsible for managing the time of the Director effectively through the coordination of internal and external partners.
As a Divisional Support Officer/Executive Assistant you will aid the Director or Deputy Director with their day-to-day functions which will bring together and support regulatory partners such as key stakeholders, and building, structural and fire safety specialists.
Key Responsibilities
Job Summary
We are offering an exciting role as a Divisional Support Officer (DO)/Executive Assistant (EA) to the Directors and Deputy Directors within the Building Safety Regulator (BSR). This position provides direct support to senior leaders, contributes to the wider division, and plays a key part in the work of the Chief Inspector of Buildings Office. The successful candidates will report to the Chief Inspector of Buildings Office Manager.
As a Divisional Support Officer/Executive Assistant, you will help drive the consistent, efficient and effective use of BSR resources and implement corporate initiatives across the division. You will provide comprehensive support to BSR Director or Deputy Director whilst supporting a range of administrative, financial and governance processes.
We are seeking highly motivated individuals, who responds effectively to change and works well with unpredictable demands. You will be confident, resilient, resourceful and prepared to learn quickly to deliver exceptionally high standards.
Working Hours
Part time working hours are available for this role. We can accept part time applicants who can commit to working a minimum of 30 hours per week.
Job Description
The government announced on 30 June 2025 that the Building Safety Regulator (BSR) is to become an Arms Length Body (ALB) of Ministry for Housing, Communities, and Local Government (MHCLG) and will be moved out of HSE. This is the natural next step in the development of the regulator and was always a likely outcome once BSR was established.
It has been confirmed that the ALB will be a Non-crown, Non Departmental Public Body (NDPB), and as such its employees will be Public Servants, rather than Civil Servants.
Any successful candidates recruited to this vacancy will initially be onboarded to HSE, with a move to the new NDBP to be undertaken in due course.
As a Divisional Support Officer/Executive Assistant you will support the Director of Building Safety, or Deputy Director and the Senior Leadership Team including a variety of administrative, financial and governance processes. This role is vitally important to the effectiveness of the Building Safety Regulator as you will be responsible for managing the time of the Director effectively through the coordination of internal and external partners.
As a Divisional Support Officer/Executive Assistant you will aid the Director or Deputy Director with their day-to-day functions which will bring together and support regulatory partners such as key stakeholders, and building, structural and fire safety specialists.
Key Responsibilities
- Act as the main point of contact for a BSR Director or Deputy Director.
- Co-ordinate and manage the diary of the Director of Building Safety including resolving conflicting meeting requirements, triaging incoming pieces of work, and managing travel arrangements such as accommodation and itineraries.
- Attend and prepare key stakeholder meeting notes to ensure accurate details of discussion points and key decisions are recorded, shared with the Director and relevant stakeholders, and follow-up actions are tracked, monitored and managed.
- Liaise with the Senior Leadership Team to ensure that information and papers are gathered and ready for presentation within a timely manner.
- Produce comprehensive meeting packs, briefing material and performance packs which may include sensitive information.
- Undertaking any other administrative and discretionary tasks identified and directed by senior leaders required for the smooth running of BSR operations.
Travel to other offices will be required on occasion, with overnight stays.
The government announced on 30 June 2025 that the Building Safety Regulator (BSR) is to become an Arms Length Body (ALB) of Ministry for Housing, Communities, and Local Government (MHCLG) and will be moved out of HSE. This is the natural next step in the development of the regulator and was always a likely outcome once BSR was established.
It has been confirmed that the ALB will be a Non-crown, Non Departmental Public Body (NDPB), and as such its employees will be Public Servants, rather than Civil Servants.
Any successful candidates recruited to this vacancy will initially be onboarded to HSE, with a move to the new NDBP to be undertaken in due course.
As a Divisional Support Officer/Executive Assistant you will support the Director of Building Safety, or Deputy Director and the Senior Leadership Team including a variety of administrative, financial and governance processes. This role is vitally important to the effectiveness of the Building Safety Regulator as you will be responsible for managing the time of the Director effectively through the coordination of internal and external partners.
As a Divisional Support Officer/Executive Assistant you will aid the Director or Deputy Director with their day-to-day functions which will bring together and support regulatory partners such as key stakeholders, and building, structural and fire safety specialists.
Key Responsibilities
- Act as the main point of contact for a BSR Director or Deputy Director.
- Co-ordinate and manage the diary of the Director of Building Safety including resolving conflicting meeting requirements, triaging incoming pieces of work, and managing travel arrangements such as accommodation and itineraries.
- Attend and prepare key stakeholder meeting notes to ensure accurate details of discussion points and key decisions are recorded, shared with the Director and relevant stakeholders, and follow-up actions are tracked, monitored and managed.
- Liaise with the Senior Leadership Team to ensure that information and papers are gathered and ready for presentation within a timely manner.
- Produce comprehensive meeting packs, briefing material and performance packs which may include sensitive information.
- Undertaking any other administrative and discretionary tasks identified and directed by senior leaders required for the smooth running of BSR operations.
Travel to other offices will be required on occasion, with overnight stays.
Person specification
Essential Skills And Criteria
You will need to demonstrate the ability to:
- Using judgement and initiative to identify areas for action, implementing decisions on behalf of the Director and Deputy Directors, and identifying opportunities to improve practices. (lead criterion)
- Deal effectively and efficiently with those at a senior level, providing clear communication whilst managing expectations sensitively and developing collaborative relationships with their support teams.
- Have effective organisational skills and the ability to manage your own workload by making independent decisions about conflicting urgent priorities.
- Develop and maintain relationships with relevant internal/external stakeholders, acting professionally and with integrity at all times due to the often sensitive nature of the workload.
Hybrid Working
At HSE, we are proud to be able to offer our people the opportunity to work in a hybrid way which combines working from home and the office. This is a voluntary, non-contractual arrangement, and your allocated office will be your contractual place of work. There will be a requirement to travel to the office for various activities, e.g., collaborative working, supporting and training colleagues. If hybrid working is suitable for you and your role, you will be expected to attend the office, or other business-related site, for 60% of your working week. The arrangements will be determined primarily by business need, but personal circumstances and other relevant circumstances will also be taken into account. Therefore, we would encourage candidates to consider if the commute from home to the office is a feasible distance to travel before making an application. Please note that if you are successful, hybrid working will be discussed prior to taking up the post.
Behaviours
We'll assess you against these behaviours during the selection process:
At HSE, we are proud to be able to offer our people the opportunity to work in a hybrid way which combines working from home and the office. This is a voluntary, non-contractual arrangement, and your allocated office will be your contractual place of work. There will be a requirement to travel to the office for various activities, e.g., collaborative working, supporting and training colleagues. If hybrid working is suitable for you and your role, you will be expected to attend the office, or other business-related site, for 60% of your working week. The arrangements will be determined primarily by business need, but personal circumstances and other relevant circumstances will also be taken into account. Therefore, we would encourage candidates to consider if the commute from home to the office is a feasible distance to travel before making an application. Please note that if you are successful, hybrid working will be discussed prior to taking up the post.
Behaviours
We'll assess you against these behaviours during the selection process:
- Delivering at Pace
- Making Effective Decisions
- Working Together
- Communicating and Influencing
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- Competitive rates of pay
- Access to the highly competitive Civil Service Pension Scheme to which HSE contribute 28.97% far more than in the private sector.
- Family friendly policies and working hours to help balance your home life and career
- Carer friendly policies to help create a supportive working culture
Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Application Information
As part of your application, you will be invited to complete an anonymised Personal Statement, of no more than 750 words which demonstrates how you meet the Essential Skills and Criteria of the job advert.
Application Guidance
Please access the following link for guidance on how to apply and how to complete a Personal Statement About the application process , Civil Service Careers
Sift Information
The sift will take place during week commencing 13th April when you will be assessed on your Personal Statement.
Please note in the event of a high number of applications at sift an initial sift will be conducted on the lead criterion listed in the essential skills and criteria. If you meet the benchmark for the lead criterion, you will be progressed to a full sift in which the Personal Statement will also be scored. If you do not meet the standard for the lead criterion, you will not receive a score for your Personal Statement.
Interview Information
Interviews will take place during week commencing 27th April when you will be assessed against the Behaviours detailed within the job advert.
Sponsorship
This role is not open to application from those who will require sponsorship under the points-based system. Should you apply for this role and require sponsorship your application will be rejected, and any provisional offers of employment will be withdrawn.
Please note that a Reserve List will be held for the period of up to 12 months. There is no guarantee you will be offered a role from our reserve lists, so if you see a vacancy on Civil Service Jobs that you are interested in, we recommend you apply.
HSE reserve the right to conduct additional checks, including Google and social media checks, when recruiting candidates into a role within HSE. These checks will be carried out in line with the Civil Service Commission Principles and, if used all candidates will be subject to these additional checks.
From 23rd June 2025, if you are successful at interview, as part of your pre-employment checks, HSE’s Recruitment Team are required to check your details against the Internal Fraud Hub (IFH), using your personal details – name, NINO, and date of birth. If you are included on the database, you will be refused employment. If you believe that there has been an error in the inclusion of your data and wish to make an appeal, please contact the CO email box internal.fraud@cabinetoffice.gov.uk .
Details of the types of internal fraud/dishonesty covered by this process are defined by the Cabinet Office and can be found here Internal Fraud Register privacy notice - GOV.UK
It is the candidate’s responsibility to ensure they are aware of the terms and conditions they will adopt should they be successful in their application. For a summary of HSE terms and conditions as part of Civil Service Reform, please see the attached HSE Terms and Conditions document.
Progression through pay ranges is subject to annual pay awards as permitted within annual Civil Service pay remit guidance and negotiations with Trade Unions.
HSE is proud to be a part of the Disability Confidence Scheme (DCS). As a Disability Confident employer, we positively welcome applications from disabled people. We are committed to making workplace adjustments to ensure anyone can participate in the recruitment and selection process.
If, during the application or interview p
Sponsorship
This role is not open to application from those who will require sponsorship under the points-based system. Should you apply for this role and require sponsorship your application will be rejected, and any provisional offers of employment will be withdrawn.
Please note that a Reserve List will be held for the period of up to 12 months. There is no guarantee you will be offered a role from our reserve lists, so if you see a vacancy on Civil Service Jobs that you are interested in, we recommend you apply.
HSE reserve the right to conduct additional checks, including Google and social media checks, when recruiting candidates into a role within HSE. These checks will be carried out in line with the Civil Service Commission Principles and, if used all candidates will be subject to these additional checks.
From 23rd June 2025, if you are successful at interview, as part of your pre-employment checks, HSE’s Recruitment Team are required to check your details against the Internal Fraud Hub (IFH), using your personal details – name, NINO, and date of birth. If you are included on the database, you will be refused employment. If you believe that there has been an error in the inclusion of your data and wish to make an appeal, please contact the CO email box internal.fraud@cabinetoffice.gov.uk .
Details of the types of internal fraud/dishonesty covered by this process are defined by the Cabinet Office and can be found here Internal Fraud Register privacy notice - GOV.UK
It is the candidate’s responsibility to ensure they are aware of the terms and conditions they will adopt should they be successful in their application. For a summary of HSE terms and conditions as part of Civil Service Reform, please see the attached HSE Terms and Conditions document.
Progression through pay ranges is subject to annual pay awards as permitted within annual Civil Service pay remit guidance and negotiations with Trade Unions.
HSE is proud to be a part of the Disability Confidence Scheme (DCS). As a Disability Confident employer, we positively welcome applications from disabled people. We are committed to making workplace adjustments to ensure anyone can participate in the recruitment and selection process.
If, during the application or interview p
rocess, you require any assistance due to a disability or a medical condition, please contact us at the email address below to discuss how we can support you. For example, if you have a disability, and you need an application form in an alternative format or you would like to know more about our recruitment process, please contact: HR.Resourcing-Team@hse.gov.uk
If successful in securing your role, HSE can provide suitable workplace adjustments to support you throughout your career with HSE.
Any move to HSE from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility here Best Start in Life - Best Start in Life.
Please note, if you are a current civil servant and you are currently undergoing any of the following formal actions your application will not be progressed any further; Formal discipline action, any formal action regarding attendance, poor performance or any restriction of duties as a result of disciplinary action.
Feedback will only be provided if you attend an interview or assessment.
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Security
Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This Job Is Broadly Open To The Following Groups:
If successful in securing your role, HSE can provide suitable workplace adjustments to support you throughout your career with HSE.
Any move to HSE from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility here Best Start in Life - Best Start in Life.
Please note, if you are a current civil servant and you are currently undergoing any of the following formal actions your application will not be progressed any further; Formal discipline action, any formal action regarding attendance, poor performance or any restriction of duties as a result of disciplinary action.
Feedback will only be provided if you attend an interview or assessment.
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Security
Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This Job Is Broadly Open To The Following Groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Contact point for applicants
Job Contact :
- Name : Jennifer Gough
- Email : Jennifer.gough@hse.gov.uk
- Email : hr.resourcing-team@hse.gov.uk
If you believe that Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition have not been met, you can raise a complaint by emailing: HR.Resourcing-Team@hse.gov.uk or by writing to HSE at the following address: HR Resourcing Team, 2.3 Redgrave Court, Merton Road, Bootle, Merseyside, L20 7HS. If you are not satisfied with the response you receive from the Department, you can contact Civil Service commissioners: https://civilservicecommission.independent.gov.uk/code/civilservicecodecomplaints/