Join us at EIT:

At the Ellison Institute of Technology (EIT), we're on a mission to translate scientific discovery into real world impact. We bring together visionary scientists, technologists, engineers, researchers, educators and innovators to tackle humanity's greatest challenges in four transformative areas:

Health, Medical Science & Generative Biology
Food Security & Sustainable Agriculture
Climate Change & Managing CO₂
Artificial Intelligence & Robotics

This is ambitious work - work that demands curiosity, courage, and a relentless drive to make a difference. At EIT, you'll join a community built on excellence, innovation, tenacity, trust, and collaboration, where bold ideas become real-world breakthroughs. Together, we push boundaries, embrace complexity, and create solutions to scale ideas from lab to society. Explore more at www.eit.org.

Your Role:

EIT is seeking a Engineering Administrator to support the CMMS & Asset Lead in maintaining and optimising the Computerised Maintenance Management System (CMMS), ensuring effective scheduling of equipment maintenance across the organisation. This role comprises of the accurate input and updating of maintenance data, equipment records, and work orders, as well as troubleshooting CMMS-related issues. A high level of attention to detail is essential to ensure data integrity, efficient system performance, and the effective tracking of maintenance activities.

Please note, this role has a split of 70% desk work and 30% being hands on and support lab staff

Your Responsibilities:

Maintain the CMMS software, ensuring it operates smoothly and efficiently
Input and update asset details including maintenance records, work orders, preventive maintenance schedules, and inventory data with precision
Work with the Facilities and lab teams in preparation for lab launches

Work with the Facilities and lab teams to coordinate and schedule contractor visits to site for maintenance, repairs, or inspections in line with equipment requirements

Overseeing and managing contractors, service contracts, in line with procurement

Ensure maintenance related documentation has been reviewed before being entered onto the CMMS

Resolve system issues, including data discrepancies

Generate and distribute comprehensive reports on upcoming maintenance activities, system usage, and asset performance

Collaborate with relevant departments to streamline work order processes, ensure proper documentation, and track asset lifecycle

Conduct regular audits of data to ensure accuracy, completeness, and consistency across the CMMS

Provide training and support to users, ensuring they are competent in using the CMMS and following best practices.

Monitor system usage and provide recommendations for improvements or system upgrades as needed

Collaborate with relevant departments to ensure CMMS is operational

Requirements

Essential Skills, Qualifications & Experience:

Strong attention to detail with the ability to maintain high levels of accuracy in data entry and reporting
Confident user of maintenance, facilities, BMS, service desk softwares, with an ability to pick up new systems
Proficient in Microsoft Office Suite
Strong analytical skills and the ability to generate and interpret reports
Effective communication and interpersonal skills to collaborate across departments
Ability to manage multiple tasks and prioritise in a fast-paced environment
Organised with an ability to schedule multiple contractor appointments
Self-motivated with a proactive approach to problem-solving
Strong time management skills and the ability to meet deadlines
Positive can-do attitude.

Desirable Skills, Qualifications & Experience:

Experience working with CMMS software or Asset Management systems.
Knowledge of maintenance processes, work order management and asset management.
Experience working in a similar industry or environment (R&D, labs, biotech, life sciences)

Benefits

We offer the following salary and benefits:

Salary: Dependent on experience + bonus & travel allowance
Enhanced holiday pay
Pension
Life Assurance
Income Protection
Private Medical Insurance
Hospital Cash Plan
Therapy Services
Perk Box
Electric Car Scheme

Working Together - What It Involves:

You must have the right to work permanently in the UK with a willingness to travel as necessary.

You will live in, or within easy commuting distance of, Oxford and can commit to being fully office based 5 days per week.

During peak periods, some longer hours may be required and some working across multiple time zones due to the global nature of the programme.

Engineering Administrator

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