Engineering Assistant

Job Description

About the Role

The Field Engineering Assistant supports the effective operation of a dynamic engineering environment by maintaining accurate schedules, managing non-technical project data, and preparing operational reports using advanced Excel capability. This role ensures that scheduling information, project records, and workflow data are captured, structured, and delivered reliably to support engineering teams and leadership.

Based in Forfar, and supporting Field Engineering operations across the UK, Singapore and the Middle East, the position plays a critical role in coordinating non-technical project workflows, maintaining data integrity across multiple systems, and providing essential inputs to operational, scheduling, and financial processes. The role requires strong analytical skills, exceptional attention to detail, and the ability to work independently with minimal supervision.

About The Company

NOV delivers technology-driven solutions to the global energy industry. We design, manufacture, and service equipment and components that support safe, efficient, and sustainable energy production worldwide. With operations spanning multiple regions, NOV combines engineering excellence, operational discipline, and a commitment to continuous improvement to serve our customers and communities.

What We Offer

• A collaborative and professional engineering environment in Forfar
• Opportunities to work across international operations (UK, Singapore and Middle East focus)
• Exposure to global engineering, commercial, and supply chain processes
• A role with high operational visibility and measurable impact
• Professional development within a structured and data-driven organisation
  
  

Key Responsibilities

• Create and maintain non-technical project records within the CRM system.
• Coordinate project information and ensure accurate, timely updates across CRM, DMS, ERP-derived reports, and scheduling tools.

Maintain schedules by updating weekly hours, job status, timesheet outcomes, and commercial document triggers (quotes, purchase orders, and invoices).

Prepare recurring operational reports, dashboards, and KPIs using advanced Excel capabilities, including Power Query and data modelling.

Validate and reconcile project data from multiple systems to ensure integrity, accuracy, and reliability.

Support engineering teams by organising workflow information, updating project records, and ensuring correct progression through non-technical stages.

Perform routine workflow checks, monitor outstanding project data, and ensure required information is captured.

Liaise with Supply Chain, Finance, and Project Engineering to obtain or clarify required technical and commercial information.

Store weekly hours, process timesheet data, and prepare supporting reports for engineering teams.

Update project schedules based on commercial documentation, project status updates, and engineering inputs.

Complete workflow tasks arising from internal meetings, including CRM and scheduling updates.

Maintain project documentation within the DMS, ensuring revisions and supporting materials are controlled and current.

Manage routine operational cycles such as invoice checks, order confirmations, review sheets, project logs, and internal work pattern tracking (holidays and remote working).

Support the global organisation while remaining primarily focused on UK and Singapore Field Engineering operations.

Education

Qualifications & Skills

• Qualification in Business, Project Support, Data Analysis, or a related discipline (preferred).
• Training or certification in project coordination or planning (desirable).
  
  

Experience

• Experience supporting engineering or technical teams (preferred).
• Experience working in a high-volume, fast-paced environment (required).

Experience handling CRM records and supporting non-technical project workflows.

Experience using ERP-derived data for reporting or analysis.

Demonstrated experience with advanced Excel-based reporting, including Power Query, data merging, transformation, and data mining (essential).

Experience working with scheduling tools (e.g., Primavera P6) for updating and maintaining schedule data.

Job Requirements

• Ability to work independently, manage workload autonomously, and meet recurring deadlines.
• High level of accuracy and attention to detail in managing project information.
• Ability to coordinate across multiple systems and reconcile project data from different sources.
• Strong organisational skills to manage daily and weekly operational cycles without supervision.
• Capacity to interact professionally with engineering, commercial, and supply chain personnel.
• Ability to handle confidential or sensitive project and commercial data.
• Occasional travel may be required.
  
  

Interpersonal Skills

• Strong attention to detail and precision in work output.
• Analytical thinker capable of structuring information logically and identifying discrepancies.
• Self-directed, reliable, and able to work without close supervision.
• Organised, methodical, and consistent in managing recurring tasks.
• Proactive communicator with effective stakeholder coordination skills.
• Commitment to continuous improvement and efficient workflow design.
• Demonstrates professionalism, integrity, and accountability.
  
  

Why Join Us?

At NOV, you will be part of a global organisation that values precision, accountability, and operational excellence. This role provides a unique opportunity to contribute meaningfully to Field Engineering operations while developing expertise in project coordination, data management, and cross-functional collaboration within an international environment.

About Us

Every day, the oil and gas industry’s best minds put more than 150 years of experience to work to help our customers achieve lasting success.

We Power the Industry that Powers the World

Throughout every region in the world and across every area of drilling and production, our family of companies has provided the technical expertise, advanced equipment, and operational support necessary for success—now and in the future.

Global Family

We are a global family of thousands of individuals, working as one team to create a lasting impact for ourselves, our customers, and the communities where we live and work.

Purposeful Innovation

Through purposeful business innovation, product creation, and service delivery, we are driven to power the industry that powers the world better.

Service Above All

This drives us to anticipate our customers’ needs and work with them to deliver the finest products and services on time and on budget.

About The Team

Corporate

Our family of companies is supported by our global Corporate teams, providing expert knowledge from functions including Human Resources, Information Technology, Compliance, Finance, QHSE, Marketing and Legal centers of expertise. We are structured to provide guidance and service above all to all our business operations.