Event Operations Manager (3 month contract)
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Job Title: Event Operations Manager - 3 month contract
Location: London/UK
Who We Are
Chesamel Group is an agile consultancy headquartered in London, focused on driving extraordinary growth for forward-thinking businesses through innovative, bespoke solutions. The team challenges traditional thinking to deliver transformative business outcomes using human ingenuity and advanced technology.
We listen with intent, connect brilliant minds, develop bold ideas, and create solutions so our partners achieve extraordinary success. Which is why some of the world’s biggest and best-known tech companies choose to work with us.
The Team
Chesamel has a large team of marketing experts delivering on client projects across the globe, ranging from fully integrated and embedded consultancy to ad-hoc on demand project delivery. You will be joining a collective focused on delivering excellent client servicing while leading business transformation for our clients.
The Event Operations Manager will provide hands-on operational support to the Sr. Event Operations Lead for the end-to-end delivery of a large-scale, high-profile conference (1000+ attendees).
This role is focused on logistics execution, agency/vendor interlocks, asset coordination, financial tracking and on-site delivery, ensuring a seamless experience for attendees, internal stakeholders and executive teams.
Responsibilities include:
Event Operations and Logistics Support
- Venue and Capacity:
- Assist the Sr. Event Operations Lead with the development and constant review of all venue floorplans, ensuring compliance with capacity limits and a smooth attendee flow across all event locations.
(Must have experience leading key areas of a large scale conference or managing a conference end to end)
Ancillary Room Management
- Manage the setup, furniture, signage, and special provisions (e.g., catering, medical, H&S) for assigned ancillary rooms, including Speaker Lounges, Meeting Rooms, and specialist spaces.
Registration & Access Support
- Support the oversight of the registration process, assisting with the physical setup of the help desk, queue management, VIP/Speaker check-in protocols, and the successful execution of on-site badge printing.
Equipment & Staging
- Serve as a key interlock for the ETT (Equipment) Team, assisting with equipment shipment, load-in, on-site setup, and breakdown.
Agency and Vendor Interlock
Vendor Coordination
- Serve as a key point of contact for external agencies (e.g., Wonder, BW, Film Teams) on assigned workstreams, joining planning calls to track deliverables and schedules.
Creative Asset Coordination
- Manage specific aspects of the visual assets process, including:
- Drafting photography briefs and detailed minute-by-minute schedules for live day coverage.
- Coordinating the briefing and scheduling for the event's Sizzle Reel videography.
Swag and Merchandise
- Manage the end-to-end ordering and distribution of all event swag, Googler uniforms, and assist with the logistical setup and staffing of the on-site Swag Store (TBC)
Financial and Resource Execution
Budget Support
- Maintain financial awareness over assigned workstreams, monitoring agency spend and proactively reporting any requests or areas exceeding anticipated budget to the Sr. Event Operations Lead.
Staffing Support
- Assist in overseeing the Brand Ambassador (BA) program, including reviewing assignments, managing uniform ordering and schedules.
Sustainability Tracking
- Track and report on compliance for all venue, catering, and swag choices to ensure adherence to sustainability measures, and coordinate post-event donations.
Stakeholder and F&B Coordination
Executive Support Coordination
- Manage logistics for assigned Executive Offices, meeting rooms, furniture, and catering needs, working directly with EBP (Executive Business Partner) teams to confirm requirements.
Catering Management
- Support the main F&B Point of Contact (POC) with pre-event logistics and on-site execution, including managing core team requests and assisting with waste reduction efforts.
Communication Support
- Own key internal communication assets, including the preparation and distribution of weekly team agendas and maintaining updates in internal planning decks.
Essential Qualifications & Skills:
- 6–8 years’ experience in event operations (agency preferred).
- Proven delivery of large-scale conferences (1000+ attendees).
- Experience as a Producer, Event Manager or Project Manager in a complex event environment.
- Exceptional organisational and execution skills across multiple concurrent workstreams.
- Strong stakeholder and vendor management capability.
- High attention to detail across schedules, inventory and physical space delivery.
- Financial awareness and budget tracking experience.
- Ability to proactively identify and resolve operational risks.
- Positive, solutions-focused mindset in a fast-paced, time-sensitive environment.
Desirable Qualifications & Skills:
- Experience delivering events for tech or enterprise organisations.
- Corporate client-side exposure in addition to agency background.
- Experience working with executive support teams.
- Sustainability tracking for large-scale events.