Events Executive

The Aston Martin Aramco Formula One® Team are searching for a highly motivated Events Executive as a new addition to their Trackside Operations Team.

This role is a fantastic opportunity to progress your career and harness your skill set within the international events industry, whilst working for an illustrious luxury British brand.

The Events Executive plays a crucial role in delivering exceptional, world-class trackside experiences for our VIP guests, while maintaining strong operational and organisational skills supporting the overall team with their day-to-day operations. The Events Executive plays a key role in developing our global hospitality offering, forming close relationships with stakeholders, guests, and the overall Aston Martin Aramco Formula One® Team.

The role will be based in Silverstone with regular to travel to London, as well as supporting the team trackside at races throughout the F1 Calendar.

Primary Responsibilities:

• Assist the Trackside Operations Team with coordinating all trackside hospitality, including providing occasional support to the off-track events team.
• Support the organisation of race hospitality events, including VIP hospitality, logistics, obtaining guest list information, scheduling, and photo briefs.
• Take responsibility for innovating the guest management information systems to ensure the creation of new, tailor-made experiences for our VIP guests at each race.
• Create the master schedule, run of show, garage tour timetable, event briefs to ensure all relevant internal departments are well-informed of key event timings and information.
• Lead the creation of all guest collateral, ensuring that all partners and guests are adequately informed.
• Manage project timelines on the digital project management platform to ensure the team meet key deadlines.
• Provide support for Partner Paddock activations.
• Assist with data capture and reporting of on-track hospitality experiences.
• Support the Freight Management Lead by ensuring all trackside equipment is ordered and stock counts are up to date.
• Assist the team in reviewing and innovating processes within the wider commercial department
• Offer day-to-day administrative support to the Trackside Operations Team, including invoicing, raising purchase orders, setting up suppliers, and diary management.
• Help manage trackside budgets, ensuring they are kept up to date, reconciling them, and providing post-event reports.
• Ensure that all folders are maintained and updated with the latest information for internal use.
• Provide support, where necessary, with team events, including the End of Season, Summer parties, and Partner events.
• Research and analysis.
• Undertake any other reasonable duties as assigned by the company.

Additional Requirements:

• To always work in a professional manner regardless of the task set and be pro-active in promoting a positive image for the department / team / sponsors.
• Provide flexible attendance to events and attitude to work, both in line with the requirements of the role, and any specific requirements of your line and departmental management.
• To display and maintain the highest standards of personal conduct whilst representing the Company ensuring that any task assigned to you is completed thoroughly and to the highest standard.
• To understand and respect the confidentiality of Company Intellectual Property, Assets, Procedures and Operational Structure always.
• Maintains Team’s high standards ensuring a consistent high-quality hospitality theme is delivered at all guest touch points.
• Ability to remain calm under pressure.
• To communicate effectively, positively, and respectfully with all colleagues
• To have a flexible attitude and ability to work as part of a team in a demanding and rapidly changing environment.
• Be results orientated and be confident in your decision-making skills.
• Be enthusiastic and versatile and be able to build, develop and maintain good working relationships with colleagues.
• Ability to demonstrate a clear understanding of and commitment to Health & Safety
• Ability to work across budget management.

Embark on a journey with the Aston Martin Aramco Formula One® Team to reshape history at our cutting-edge, sustainable campus in Northamptonshire. Combining our rich heritage with innovation, we bring fresh energy to the sport, driven by a commitment to challenge the status quo and dominate the track. With new investment fueling our ambitions, we're seeking talented individuals who share our passion for racing and drive for success. As part of our high-performing, collaborative team, you'll enjoy a competitive package, including a discretionary bonus scheme, private health care, pension plan, life assurance, and benefits like TEDSgroup childcare, cycle-to-work, tech, and car schemes. Plus, you can look forward to an on-site gym with fitness, spin, and yoga classes, as well as a new restaurant offering indoor and outdoor dining.

We are a business that fosters a supportive, inclusive, and compassionate culture, where our team genuinely embodies our core values: Growth, Readiness, Empowerment, Excellence, and Nurturing.

Aston Martin Formula One® Team is committed to attracting, recruiting, and retaining the most talented individuals, regardless of age, disability, gender identity, gender expression, gender reassignment, marital or civil partnership status, pregnancy or maternity, race, religion, belief, sex or sexual orientation. We strive to be a Team that reflects all the communities with which we engage around the world through diversity in the workplace and promoting an inclusive culture in which all team members are respected, empowered and valued.

Aston Martin Aramco Formula One® Team is committed to making sure our selection methods are fair for all. If you would like to request that reasonable adjustments are made, please complete our Request for Reasonable Adjustments form here.