Executive Assistant

*Subject to Job Matching*

You will provide a 1st class, efficient & effective Executive Assistant service to members of the Trust Board & be responsible for ensuring proactive & professional service delivery.

You will have delegated authority & responsibility to act independently & handle/deliver decisions & actions.

You will be expected to organise your workload & coordinate your activities to ensure that an efficient service is provided.

You will be capable of the full administrative function of the team. It is essential that you can exercise initiative suitable to the role & fully support other colleagues in the Executive Support Team.

Hours per week: 37.5

We welcome applications from Graduate visa holders; it is important to note that you must have a minimum of 6 months before this expires at the start of your employment for training and operational reasons.

Non-UK or Irish applicants should check their visa and this role's eligibility for sponsorship before applying. For further information please visit Visas and immigration - GOV.UK (www.gov.uk)

Please be advised we are unable to provide Skilled Worker Visa Sponsorship to non-UK residents.

Job description

Please read the attached Applicant Pack prior to completing your application form to find out more information.

Please download a copy of the Job Description and Person Specification located under the Supporting documents heading to read more about the advertised role.

As part of making your application we encourage you to review the Trusts Careers webpage Careers :: East Cheshire NHS Trust for more information about working for East Cheshire NHS Trust.

We are an equal opportunities employer and welcome all applications irrespective of age, disability, gender, sexual orientation, race or religion. The Trust is a Disability Confident Leader and as such, applicants with disabilities will be offered an interview providing they meet the minimum criteria for the post (outlined in the Person Specification).

We understand that some applicants may choose to use artificial intelligence (AI) tools to assist in preparing their application. While this is not discouraged, it is essential to personalise this information, particularly your supporting information section as these tools cannot fully grasp the context or requirements of the job youre applying for. We kindly remind candidates that all submissions must be truthful and accurately reflect your own experiences and suitability for this role. Personal integrity and authenticity are central to our recruitment process and being a member of East Cheshire NHS Trust.

Applicants are advised to apply early as we reserve the right to close the advert prior to the advertised closing date should we receive a large number of applications.

We look forward to receiving your application.

Person specification

Qualifications

Essential

• Knowledge of the full range of administrative processes through training and relevant experience to degree level or equivalent.
• Evidence of continued learning and development

Desirable

• Management qualification / Degree

Experience

Essential

• Comprehensive expertise, working at Board level for an NHS organisation
• Evidence of influence on decision making
• Specialist experience of administering Board level committees including minute taking

Significant experience of working in a fast-paced office environment where prioritising workload was an essential part of your daily routine

Desirable

• Experience of working across departmental and organisational boundaries to deliver specific targets and to improve services

Knowledge & Skills

Essential

• Excellent knowledge of the Microsoft office package and use of email and internet
• Specialist knowledge of the importance and requirements surrounding the Data Protection Act and Freedom of Information Act
• Ability to write, develop, consult, interpret, review and amend complex information
• Management of complex diaries
• Exceptional organisational and administration skills with an aptitude for forward planning
• Ability to manage a number of diverse tasks simultaneously, maintaining an effective service when faced with conflicting requirements and changing priorities
• Able to exercise discretion and demonstrate high standards of integrity, confidentiality and reliability
• Ability to confidently communicate verbally and in writing with a wide range of individuals (including the general public) both face to face and by telephone

Excellent organisational and time management skills

Ability to work on own initiative and prioritise effectively with decision-making autonomy

Ability to work identify business-critical and time-critical matters with strong attention to detail

Ability to demonstrate composure and positive attitude and demonstrate approach that inspires confidence and trust

To accept and support change and improvements to practice

Desirable

• Knowledge of NHS retention periods for documentation
• Familiarisation with databases

Other role requirements

Essential

• Please refer to the Job Description and Person Specification for further details

About the employer

We are committed to providing the best quality integrated care to our patients. To achieve this aim we need highly motivated staff who are united by common values and behaviours.

We believe our workforce is our greatest asset and we actively support our staff to develop their capabilities to the full, with a variety of learning and development opportunities.

Whether you are just starting out in your career or are looking to use your skills and experience in a new role, East Cheshire NHS Trust is the right employer for you. We look forward to you joining us so that we can bring out your best.