Executive Assistant
UK Visa Sponsorship Analytics
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We have an exciting opportunity for an accomplished Executive Assistant to join a dynamic, entrepreneurial and fast-moving broking environment. This position will play a crucial role in supporting the CEO with key responsibilities from complex diary management to global event co-ordination. This key role offers the opportunity to be at the centre of driving the company’s success.
Responsibilities
• Manage demanding and complex diaries including international travel bookings and detailed itineraries, troubleshooting any scheduling conflicts to ensure smooth day to day engagements
• Prioritise enquiries and requests; organise conferences and client hospitality, events and seminars
• Proactively manage the CEO’s inbox, recognising what needs attention
• Co-ordinate meetings with internal and external stakeholders across different time zones
• Format and compile internal and external documentation; including agendas, minute-taking and actions for the board and committees
• Assist with special projects where necessary; produce documentation, reports, and format presentations
• Prepare and submit expense reports; meet and greet customers and clients, general office management
• Support other department heads where required with ad hoc administration and event planning for wider team
Technical skills / competencies
• Proven experience managing complex international travel bookings, including flights, accommodation, visas, and detailed itineraries - essential
• Hyper organized; excellent multi-tasking skills in a high-pressure environment - essential
• Working collaboratively, building excellent working relationships with internal and external stakeholders
• Tech savvy; advanced skills in MS Office (Outlook, Word, Excel, PowerPoint)
• Strong interpersonal skills and customer service focus - essential
• First-class problem-solving skills; resilient – essential
• Good verbal and written communication skills
• Excellent written and verbal communication, and analytical skills – essential
• Adaptable; ability to multi-task and manage time effectively, managing expectations of key stakeholders - essential
• Proactive approach to work with meticulous attention to detail - essential
• Maintains confidentiality and discretion at all times – essential
Our rapidly growing business offers a dynamic environment for talented, entrepreneurial professionals to achieve results and grow their careers.
• Competitive salary and discretionary bonus
• Learning & Development / CPD opportunities
• Pension scheme
• Gym membership
• Employee Assistance Programme
• Electric Vehicle scheme
• Private healthcare and life assurance scheme
• 25 days holiday + Bank Holidays
• Season ticket travel loan
• Cycle to work scheme