Executive Assistant
UK Visa Sponsorship Analytics
Occupation Type
Personal assistants and other secretaries
Occupation Code Skill LevelMedium Skilled
Sponsorship EligibilityIneligible for Sponsorship
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Description
Tasks
- STRABAG UK is expanding its presence in the UK infrastructure sector, with a strategic focus on growing our operations in Scotland. As part of this exciting phase, we are seeking a highly organised and proactive Executive Assistant to support our Business Unit Directors and play a key role in enabling the next stage of our growth.
- This is a unique opportunity to work at the centre of a dynamic and ambitious leadership team, helping to drive the development of major infrastructure opportunities in a new and rapidly evolving market. The successful candidate will provide high-level executive support, ensuring the Directors are able to operate effectively while building relationships, pursuing new projects, and establishing STRABAG’s footprint across Scotland.
- We are looking for someone who thrives in a fast-paced, professional environment, demonstrates exceptional attention to detail, and can confidently manage competing priorities. As a trusted partner to senior leadership, you will contribute directly to the efficiency and effectiveness of the team while supporting the wider growth of STRABAG’s infrastructure business in the UK.
Requirements
- Organise and manage the Business Unit Director’s Calendars both Technical and Commercial Manage emails and written correspondence, acting as a liaison between BU Directors and other departments on the project.
- Draft, format and proofread reports, presentations and other documentation.
- Assist with project and event coordination, plan company events
- Co-ordinate the BU Directors daily correspondence and communication.
- Make all travel and accommodation arrangements, when necessary, including all elements of international travel.
- Operate as the key contact between the BU Directors, other directors, senior managers and senior staff.
- Manage internal/external communications and arrangements on behalf of the BU Directors
- Arrange external and internal meetings, as required.
- Organise and collate paperwork for board and management meetings, including agendas, note-taking, and following up on action points.
- Seek ways of streamlining processes and making efficiencies.
- Prepare presentations using PowerPoint and other media.
- Provide routine and ad hoc management information and reports.
- Fully conversant with all Microsoft packages, inc. PowerPoint, Word, Outlook and Excel
- Fully conversant with GDPR regulations
- A good standard of education, preferably at degree level however as min. to A level standard
- Able to touch type with RSA Typing Skills Stage III (advanced) qualification with distinction, or equivalent.
- Discretion and Trustworthiness (confidential information)