Executive Assistant - XBOX Game Studios
UK Visa Sponsorship Analytics
Analytics are greyed out due to low classification confidence (47.0%).
Occupation Type
Personal assistants and other secretaries
Occupation Code Skill LevelMedium Skilled
Sponsorship EligibilityIneligible for Sponsorship
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Description
Overview
We’re looking for an experienced Executive Assistant to join the Xbox Game Studios team. Someone who thrives in fast paced environments, loves bringing order to complexity and enjoys making the people around them shine.
Reporting to the Chief of Staff and supporting the Head of Xbox Game Studios, you’ll be a trusted partner who keeps schedules smooth, comms flowing and travel stress free.
This is a role at the heart of Xbox Game Studios, connecting and collaborating with some of the world’s most creative and iconic game teams, and helping our leaders stay focused on what matters most - building and launching great games for players everywhere.
Responsibilities
Orchestrate seamless travel and logistics:
We’re looking for an experienced Executive Assistant to join the Xbox Game Studios team. Someone who thrives in fast paced environments, loves bringing order to complexity and enjoys making the people around them shine.
Reporting to the Chief of Staff and supporting the Head of Xbox Game Studios, you’ll be a trusted partner who keeps schedules smooth, comms flowing and travel stress free.
This is a role at the heart of Xbox Game Studios, connecting and collaborating with some of the world’s most creative and iconic game teams, and helping our leaders stay focused on what matters most - building and launching great games for players everywhere.
Responsibilities
Orchestrate seamless travel and logistics:
- Own executive‑level travel planning across UK, US, and beyond.
- Manage visas, ground transportation, itineraries, and expense reconciliation with accuracy and speed.
- Support visiting teams (UK + international) with great recommendations, logistics, and local insight.
- Work with external vendors and multiple studios to coordinate visitor arrangements from airport to studio door.
Support the smooth flow of XGS operations
- Partner with the Head of Xbox Game Studios and Chief of Staff on smart, efficient calendar management.
- Partner with teams and studios to build visit agendas and itineraries that make studio tours productive, engaging, and friction‑free.
- Support the planning and hosting of XGS All Hands, offsites, conferences, and key events.
- Contribute to Rhythm of Business updates around launches, events, and studio celebrations.
- Build strong relationships with Executive Assistants, Studio Leaders, and the wider XGS leadership group.
- Serve as a professional, courteous first point of contact for Xbox Game Studios.
- Handle sensitive information with integrity, discretion, and excellent judgement.
- Help coordinate office space assignments across multiple locations, even if remote.
- Track training and learning participation across studios.
- Capture, track, and help action meeting follow‑ups.
Organisation & prioritisation superpowers
- You keep order in complexity and juggle multiple moving pieces with ease.
- You anticipate needs, sequence tasks intelligently, and know when to escalate or ask for help
- Clear, confident, concise communication — written and verbal.
- You build trust, navigate different personalities, and read the room.
- You operate with autonomy but collaborate openly.
- You take initiative and solve things before they become problems.
- Comfortable with scheduling, collaboration, travel booking and comms tools (Microsoft-first)
- Willing and eager to explore new systems and share what works.
- You're based in the UK but have a strong understanding of international logistics - especially across the US and Europe - and can navigate time zones, travel requirements, and cross‑studio coordination with confidence
Bonus
Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance with religious accommodations and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations.
- Experience running All Hands, offsites, or events for distributed teams
- Knowledge of the games industry
- A flair for creative, fun ideas that make events, visits, and moments memorable
Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance with religious accommodations and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations.