Finance & Administration Site Manager 1

CompanyInternational Committee of the Red Cross - ICRC

LocationNew Haw, England, United Kingdom

Posted At3/4/2026

UK Visa Sponsorship Analytics

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Occupation Type

Financial managers and directors

Occupation Code Skill LevelHigher Skilled

Sponsorship Salary Threshold

£75,100 (£38.51 per hour)

Occupation rate applies

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Description

What We Do

The International Committee of the Red Cross (ICRC) works worldwide to provide protection and humanitarian assistance to people affected by conflict and armed violence. We take action in response to emergencies and, at the same time, promote respect for international humanitarian law. We are an independent and neutral organization, and our mandate stems essentially from the Geneva Conventions of 1949. We work closely with National Red Cross and Red Crescent Societies and with their International Federation in order to ensure a concerted, rational and rapid humanitarian response to the needs of the victims of armed conflict or any other situation of internal violence. We direct and coordinate the international activities conducted in these situations.

Purpose

Finance & Administration Site Manager 1 is accountable for the integrity of financial and analytical accounting and for reporting from the field/offices. S/he oversees all financial resources and administrative activities, such as management of premises and staff travel, in a given delegation/other structure, and acts as Human Resources and/or Logistics Manager in the absence of a dedicated specialist. S/he has responsibilities within the assigned site concerning financial business partnering, risk management, financial compliance, resource management and quality administrative services

Relationships

Internally, interacts with all relevant colleagues in HAW, NEK and ADD and other sub delegation of the ICRC as needed.
Externally, s/he interacts with a network of contacts at local level such as bank representatives, suppliers and service providers, under the direct supervision of the Head of Office Hawassa and the technical support of the NEK Sub-Delegation.

Accountabilities & Functional Responsibilities

Administration and Finance (35%)

Finance
Ensures accurate, complete, and timely accounting records and financial reports in line with ICRC financial procedures
Manages office/site-level cash operations, including petty cash, payments, advances, reconciliations, and cash-flow monitoring
Prepares and follows up on monthly financial closings in coordination with the delegation finance structure
Records accounting transactions in the designated financial systems and ensures supporting documentation is complete
Identifies financial discrepancies, risks, or anomalies and proposes corrective actions
Maintains audit-ready financial and administrative documentation (physical and electronic, including Team Space)

Provides administrative and financial support to departments as required

Provides functional guidance to administrative or finance support staff, where applicable.

Premises and General Services

Oversees the management, maintenance, and safety of office premises, residences, and other assigned facilities
Coordinates maintenance, rehabilitation, or construction works in line with ICRC standards and budgets
Manages relationships with landlords and external service providers
Monitors utilities and general services consumption and proposes efficiency measures
Manages inventories related to premises and ensures proper documentation and stock control.

Welcome and Office Support

Organizes accommodation and logistical arrangements for visitors and staff on mission
Prepares welcome briefings and supports induction processes for new arrivals
Supports the organization of meetings, workshops, and events.
Logistics Responsibilities (30%)

Fleet and Transport Management

Ensures efficient and compliant planning, allocation, and use of vehicles

Oversees fuel management and monitors consumption, reporting anomalies

Monitors vehicle condition and coordinates preventive and corrective maintenance

Ensures compliance with fleet management and safety rules.

Transport Staff Supervision

Organizes transport staff assignments and monitors task execution
Conducts briefings and debriefings related to movements, safety, and operational feedback
Ensures compliance with safety and operational rules by drivers and users.

Logistics Administration

Ensures fleet management tools, vehicle documentation, and records are accurate and up to date
Produces logistics statistics and reports as required
Ensures proper archiving of logistics documentation in line with ICRC rules.

Procurement and Supply

Manages procurement processes in compliance with ICRC procurement rules
Prepares and follows up on purchase orders, contracts, and supporting documentation
Conducts market assessments for local purchases to ensure best value for money

Coordinates delivery, reception, and payment processes

Ensures quality and quantity control upon receipt of goods and services

Handles supplier complaints in coordination with relevant stakeholders.

Human Resources – HR Relay (15%)

Acts as HR Relay at office/site level under the guidance of the delegation HR department

Ensures HR administrative processes are implemented in line with ICRC policies and local labor law

Supports recruitment, onboarding, probation follow-up, and staff administration.

ICT and Technical Support (10%)

Acts as ICT focal point at site level

Ensures continuity of IT services and escalates issues when required and liaises with delegation ICT specialists.

Information Management (10%)

Acts as Information Management focal point at site level

Ensures compliance with IM rules, procedures, and best practices

Oversees records management and supports effective use of collaborative tools

Coordinates filing and archiving activities in collaboration with the delegation IM structure

Ensures proper registration and management of internal reports and correspondence.

People Management Responsibilities

Understands and supervises the Performance Management & Development (PMD) activities for employees under their supervision
Makes sure that deadlines for the PMD cycle are met
Engages in ongoing and continuous feedback and support, particularly for employees under their supervision, but also other staff members
Organizes regular meetings within their team to ensure optimal coordination of the work and proper flow of information
Ensures that job descriptions for employees under their supervision are up to date; seeks feedback and support from the HR Department if needed
Plans and coordinates the annual leave of the employees under their supervision ensuring continuity of the operations throughout the year and making sure that there are no outstanding holiday balances at the end of the year
Coordinates and supports the employees under their supervision in their personal development by coaching and advising them on internal and external training and development possibilities

Certifications / Education Required

University degree in Business Administration, Finance/Accounting, Logistics, or Human Resources (Diploma in Accounting or Internal Audit an asset), with 3–5 years of proven experience in finance, management, logistics, or human resources including at least one year in financial accounting/controlling

Strong knowledge of accounting software and computer applications

Experience in an international working environment is an advantage

Fluency in English, Afaan Oromo and Amharic,

Demonstrated competencies in leadership, accountability and people management.

Additional Information

Type of role: National / Resident (Opened to Ethiopian Nationals ONLY)
Working rate: 100%
Location: Hawassa
Hardship : H1
Length of assignment: 1 year fixed term contract, subject to extension based on performance and budget availability
Application deadline: March 13, 2026

Language

English
Oromifa
Amharic

Our values

At the ICRC, we value impact, collaboration, respect, and compassion. We seek candidates who demonstrate behaviors based on these shared values. For more information on the ICRC values, please visit this page.

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