Finance & Operations Assistant
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About Us
Acierta is a design and production house with offices in Valencia, London, Paris, Doha, and New York, delivering projects worldwide. Since 2005, we’ve brought together a team of specialists in creativity, production, logistics, and installation to deliver high-impact projects across the Retail, Events, and Hospitality sectors.
Role Overview
We are looking for a Finance & Operations Assistant to join our team and support the company’s financial, administrative, and operational processes.
In this role, you will collaborate with different teams across the organization, assisting with supplier management, invoices, corporate expenses, and administrative tasks related to ongoing projects.
This position is ideal for someone highly organized, detail-oriented, and comfortable working in a dynamic, project-driven environment.
Key Responsibilities
Supplier Management
- Create and maintain supplier profiles.
- Track supplier invoices and payment status.
- Manage and follow up on proforma invoices.
- Request and manage invoice corrections or modifications when required.
ERP & Administrative Management
- Register new suppliers in the ERP system.
- Record and post supplier invoices.
- Onboard new employees into internal systems.
- Update employee administrative information across systems.
Expense Management & Team Support
- Manage user profiles in expense management systems (Captio/Emburse).
- Review, approve, or reject team expenses in line with company policies.
- Integrate approved expenses into the ERP system.
- Manage corporate cards, including assignments, limit updates, and cancellations.
- Provide administrative support to team members, including assistance with documentation and forms.
Project Support
- Support project teams with purchasing processes.
- Review and register project-related supplier invoices.
- Request invoice corrections or modifications when necessary.
- Provide administrative support for project documentation.
Finance Support
- Prepare Statements of Accounts (SOAs).
- Perform bank reconciliations.
- Prepare documentation for audits.
- Coordinate with external accounting or advisory services when required.
Requirements
- Degree in Business Administration, Finance, Accounting, or a related field.
- Previous experience in administrative, finance, or accounting support roles.
- Experience working with ERP systems and expense management tools.
- Basic understanding of accounting processes and invoice management.
- Strong organizational skills and attention to detail.
- Ability to manage multiple tasks and collaborate with different teams.
Preferred
- Experience with Captio, Emburse, or similar expense management systems.
- Experience managing suppliers and performing bank reconciliations.
- Experience working in dynamic or project-based environments.