Financial Assistant

We are currently supporting a leading Arts House in Central London, who are recruiting for an Finance Assistant to join their growing team on a temporary three month contract, with the potential to go permanent!

Our client is proud to be internationally recognised as a prestigious and worldly renowned and Arts institution who offer a host of benefits.

This is a full-time position with a negotiable hourly rate (dependant on experience) and they are looking to get someone started ASAP.

Duties will include (but not limited to):

• Process and approve invoices by matching purchase orders, verifying correct authorisations, and entering multi-currency invoices into the accounting system
• Process employee expense claims in line with company policies and update delegated authorities or line management within the expenses system as required
• Set up new vendors in the accounting system, ensuring all required information is collected, bank details verified and security protocols followed
• Prepare and process weekly domestic and international payment batches through approved payment systems
• Act as the first point of contact for supplier and departmental queries relating to invoices, payments and expenses, providing timely and professional resolutions
• Ensure all invoice VAT is processed accurately and in compliance with current regulatory requirements
• Reconcile vendor statements, investigating and resolving any discrepancies in a timely manner
• Complete month-end tasks by ensuring all transactions are recorded and posted on time, processing direct debit payments and posting related journal entries
• Provide cover for colleagues during absences or periods of high workload, particularly during month-end and year-end
• Assist in training new team members to ensure consistent application of finance processes and standards
• Support the Finance Manager with project work, system improvements, audits, and other month-end or year-end activities
• Carry out other finance-related duties as reasonably required within the scope of the role

Experience required:

• Experienced in accounts payable, ERP systems, and auditor liaison, with strong knowledge of double-entry principles and VAT
• Detail-oriented, collaborative, and able to work independently with effective stakeholder communication skills.
• Proactive decision-maker with sound judgement in resolving accounting issues

Essential:

• No formal qualifications required for entry, but experience in relevant areas (e.g. invoice processing and BACS payments)
• Familiarity with Excel, Outlook, and Word is needed for day-to-day operations.
• Experience of using Microsoft Business Central/Continia Expense Management is advantageous
• While not essential, a second language is useful for dealing with overseas suppliers

Rewards and Benefits:

• Excellent hourly rate on offer
• Attractive work setting
• Hybrid working set up: 2 days on-site working
• Great transport links

Working hours:

• 35 hours per week
• Monday - Friday 9am-5pm (can offer flexible working hours)

Please note that you require recent experience to apply for this role.

For further information on the position, please contact Lowri James on 0207-430 1284 or please email enquiries to [email protected]

James Andrews is acting as an employment agency and business in relation to this role.