Fleet Coordinator
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About Us
About the role
As the Fleet Coordinator at Splend, your core responsibility is to keep vehicles on the road and reduce VOR (Vehicle Off-Road) time. You’ll do this through hands-on vehicle coordination, site-level logistics, supplier relationship management, and process ownership. You’ll be the operational backbone of our Cricklewood hub - making sure customer and sales vehicles are where they need to be, when they need to be, and in roadworthy condition.
This is a dynamic, physical, and fast-paced role, with daily movement of vehicles and regular problem-solving to ensure everything runs smoothly across our growing multi-site operation.
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Coordinate vehicle logistics through moving cars daily between dealers, body shops, MOT centres, and sites to keep operations flowing.
Organise and manage yard layout and oversee site-to-site transfers to support multi-site operations.
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Inspect vehicles regularly and reporting damage or safety issues. Log everything and follow up to make sure it gets resolved.
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Validate vehicle status updates by maintaining system records in sync with real-world car locations and status.
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Manage servicing and MOT bookings. Scheduling cars in with our partners and make sure they’re prepped, moved, and returned on time.
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Install and manage tracking units (Geotab), support customer setups, and troubleshoot as needed.
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Prepare vehicles for customer use, making sure cars are clean, charged, safe, and ready to hand over.
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Manage and maintain key storage and control vehicle documents such as MOTs and V5Cs.
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Support internal stakeholder teams to solve problems and keep vehicles moving.
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Proven track record in vehicle operations, ideally in a fleet or PCO environment.
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Able to manage multiple workflows, coordinate moving parts, and keep things running smoothly.
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You will have high energy and strong work ethic bringing positivity, and a hands-on attitude. Being a team player and always ready to pitch in to support others.
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You take proactive ownership of problems and flag issues early.
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You’ll have exceptional attention to detail. Noticing things like worn tyres, missing keys, or the wrong document before anyone else.
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Comfortable using Geotab, spreadsheets, systems, and working directly with vehicles.
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Confident dealing with teammates, suppliers, and drivers — in person and over the phone.
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A Full UK licence required. You’ll be based at our Cricklewood Hub.