The Royal Society Grants team is responsible for administering the Society's grants programmes including the major fellowships, international collaborations, capacity building initiatives, innovation and industry programmes.

The postholder will provide essential administrative support to the Grant Operations team to ensure that the Royal Society's Grants schemes and programmes are being delivered in the most effective manner.

This role has a specific focus on supporting the Grant Section's use of systems and data including:

Working with members of the Grants team, IT team and service providers to support the day-to-day management of systems, including the grant management system Flexi-Grant and the CRM, Dynamics.
Supporting the management of data quality across our grant making systems ensuring that data is accurate, up to date and that data retention policies are observed.
Collaborate with colleagues across the Royal Society in the delivery of activities designed to improve the Royal Society's management of grants.

The Grant Operations Officer role would suit an individual looking to develop their knowledge of Grant systems management and gain experience of research funding and grant making.

Reports to: Senior Manager, Grant Operations

Line manages: N/A

Hours: Full-time, 35 hours per week

Location: Carlton House Terrace, London, SW1Y 5AG plus hybrid remote working

Pay Band: B

Contract type: permanent

Salary: £33, 417 per annum

The application closing date is 18 May 2026 at 23:59.

Interviews will be held week commencing 1 June 2026.

Responsibilities and tasks

Grant System Administration
Undertake administrative tasks within Royal Society Grant Management systems to support the delivery of grants, including user management, organisation management, template and resource updates and maintenance of contact lists.

Provide a key contact point for the day-to-day management of the grants systems by answering and directing queries, helping staff or applicants resolve system issues, and liaising with internal and external stakeholders as required.

Support a portfolio of system-related projects, ensuring all are appropriately planned, organised, and delivered through to completion, keeping to agreed timing and scope.

Liaise with colleagues across the Grants Operations team and the wider Grants team to maintain and update the Grants team SharePoint site to ensure that all information, guidance and learning resources relating to grant management systems is accurate and correct.

Coordinate the delivery of training and induction programmes for the Grants section on key areas within systems and data.

Data administration

Support the appointment process for members of grant assessment committees through the maintenance of committee membership data, including maintaining contact details in the CRM and producing appointment and retirement letters.

Provide administration support to the Grants Comms & Marketing team, by maintaining contact lists in the CRM, accurately transferring comms data between the CRM and the grant management system and cleaning data where required.

Collaborate with the Operations and Monitoring Evaluation and Learning teams in their use of data for business analysis and grant reporting.

Support the activity of the Operations team in ensuring that the information relating to applicants and grants holders is correctly maintained and ensure that data protection requirements are being met.

Ensure that Grants Section document storage is consistent with the Document Management Policy and keep track of retention schedules for key documents.

Other Responsibilities

Support the day-to-day activities of the Operations team.
Work collaboratively with others to support continuous ongoing improvement and implementation of good practice in the context of grant-making, including contributing to review of documentation, procedures and processes to ensure funding provision is delivered efficiently and effectively.

Role model desired behaviours in line with the Grants Team Charter.

Share experience and ideas with others in the Grants Section and the Society and contributing broadly to the Royal Society's mission and priorities.

Support activities within the Grants team aimed at increasing Diversity, Equity and Inclusion including encouraging participation from under-represented groups and supporting the development and maintenance of policies and practices to foster greater inclusivity and to ensure that those who have followed a non-standard career path are encouraged to apply.

Education/Qualifications/Knowledge

Key knowledge and skills require

Interested in science, engineering and technology issues - Essential
Educated to degree standard or equivalent - Desirable
Science degree - Desirable
An understanding of academic and/or research activities in science or related fields - Desirable

Skills

Good communication (oral and written) and interpersonal skills - Essential
Excellent organisational and time management skills - Essential
Strong IT skills - Essential
Strong attention to detail - Essential
Excellent numeracy skills and meticulous record keeping - Essential
Good analytical and problem-solving skills - Essential
Good presentational skills - Desirable

Experience

Experience of working in an administrative role - Essential
Experience of working in a team and across teams - Essential
Experience of using Microsoft Office (in particular, Excel, Teams & SharePoint) - Essential
Experience of data management - Desirable
Experience in a similar role - Desirable

Competency Requirements

Self-management

Enthusiastic and positive attitude

Reliable and consistent

Output is accurate and of high quality

Punctual and meets deadlines

Confident of own abilities

Knows personal values, strengths, weaknesses, opportunities, and limits

Gains insight and learns from mistakes

Learns from challenges and can implement changes to avoid similar in the future

Is open when faced with constructive criticism

Ensures actions are consistent

Works within the Royal Society Values at all times

Working With Others

Willing to cooperate and share knowledge within the team, Shares all relevant, critical and useful information
Listens to and acts upon feedback from senior colleagues and willingly learns from others
Offers their assistance if they have the capacity, without the need to be asked.
Actively seeks opportunities for gaining feedback from others
Presents with confidence within own section and area of remit.
Communicates confidently, asks questions and checks for understanding.
Values the input of others, balances that with a sense of purpose to get the job done
Possesses self-awareness and senses situations prior to acting or communicating.

Resource management

Is aware of and works within budgetary and resource constraints
Organises own workload prioritising according to business need
Is flexible and adapts to changing circumstances and priorities
Looks for ways to improve quality or results
Meets the standards of quality expected of their role
Can multitask and manage urgency in a calm and practical manner
Performs a wide variety of tasks and changes focus quickly as demands change
Undertakes additional responsibilities and responds to situations as they arise with minimal supervision.

Critical thinking

Thinks tasks, queries and problems through
Uses relevant information when providing a service, solving a problem or dealing with a query
Is open to new ideas and willing to try them
Makes decisions within well-defined guidelines
Uses initiative to select most appropriate solution to straightforward problems
Analyses both successes and failures to improve
Prepares for problems or opportunities in advance
Highlights any issues or problems with tasks
Proposes various solutions or options for consideration defining the pros and cons of each

Adaptability

Adapts to changes in workload without letting standards slip
Listens to and accommodates the alternative views of others
Takes on new challenges when asked to do so
Is receptive and accommodating when asked to take on new projects outside of their usual work
Remains open-minded and changes opinions on the basis of new information
Performs a wide variety of tasks and changes focus quickly as demands change and with minimal disruption

Managing people and relationships

Values and appreciates the importance of feedback
Shares responsibility for the performance and workload of the team where appropriate
Handles requests promptly
Respects opinions and deals appropriately with complaints
Works to improve the performance of oneself and others by pursuing opportunities for continuous learning.
Constructively helps others in their development.
Exhibits a "can-do, will-do" approach
Asks questions and probes to understand stated and underlying needs, issues, concerns and problems
Addresses concerns and problems fairly, empathetically, decisively and promptly, maintaining a diplomatic and professional manner
Manages expectations and keeps everyone concerned up to date on progress
Raises concerns and recommends potential solutions for those processes that negatively impact on relationships, customer service or the fair treatment of others

Grants Operations Officer

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