Health, Safety and Security (HSS) Services and Business Co-ordinator

A little bit about us:

East West Rail is a nationally significant railway project which aims to deliver much-needed transport connections for the vibrant communities between Oxford, Milton Keynes, Bedford and Cambridge, which blend beautiful landscapes and a rich cultural heritage with globally renowned centres of education, business, technology and an increasingly dynamic business scene. Together these communities contribute around £111 billion to the national economy each year.

However, the lack of good East-West transport connections makes it harder for residents to make the most of everything the region has to offer. From faster commutes to days out with friends and family, EWR will make it easier to reach the things that matter most, bringing a range of benefits to communities between Oxford and Cambridge, and across the UK more broadly.

EWR is also one of the UK’s largest infrastructure projects, which the government committed to delivering in full in the Autumn 2024 Budget, and again in the 2025 Spending Review as part of its ambition to unlock the potential of the Oxford to Cambridge Growth Corridor.

EWR is being championed by the Government as a key driver to economic growth leading to a potential £78 Billion boost to the UK economy: supporting new towns, housing, and regeneration.

Role Summary:

This role will play a pivotal role in supporting the successful delivery of East West Rail’s (EWR) business priorities by ensuring Health, Safety, and Security (HSS) processes are efficiently coordinated and aligned with team objectives and project milestones.

Acting as the HSS teams first point of contact, this role requires a proactive, organised individual with a critical attention to detail and the ability to manage multiple streams of work simultaneously across all disciplines within the HSS team. The postholder will be the SME for our HSS Data and analysis reporting system, Evifile. Additionally, they will spearhead and lead the HSS training and competency management process. Co-ordinate all incident management reporting, tracking, analysis and action close out. Support the budget management tracking and reporting of our financial status and will be responsible for the delivery of all senior management and critical stakeholder HSS reporting.

Ensure effective communication across the function. They will also act as a key liaison for internal teams and external stakeholders, contributing to our safe and secure culture.

Responsibilities and accountabilities:

• Support the successful delivery of EWR’s business priorities: Development, execution, and governance of action plans, with robust tracking mechanisms to ensure timely delivery of strategic objectives.
• Finance and Budget Management: Ownership of financial reporting processes and budget management, ensuring accuracy, accountability, and alignment with department budget spend.
• Competency and Training Management Coordination: Strategic coordination and governance of Health, Safety and Security training programmes, ensuring alignment with organisational requirements and regulatory standards.
• Evifile: Management of the Evifile system, ensuring effective management of Health, Safety and Security (HSS) data tools; maintaining data integrity, driving system utilisation, and supporting reporting, compliance, and continuous improvement initiatives across the organisation.
• Close Call and Incident Reporting: Manage and produce monthly dashboard reports from the Evifile system. Governance and management of the Safe and Secure Close Call reporting system, ensuring timely allocation, investigation, and resolution of all reported incidents.
• Event Management: Manage the accident and incident database, ensuring timely logging and escalation of accidents and incidents where necessary.
• Performance Monitoring and Reporting: Ensure the collection, collation, and reporting of Key Performance Indicators (KPIs), including monthly internal reporting. Single point of contact with all EWR Suppliers for the collation and submission of all HSS data.

HSS Communications and Intranet Content Management:

• Develop and publish timely HSS media including newsletters, bulletins and alerts in consultation with corporate comms and our supply chain communities.
• Management and continuous enhancement of intranet content.
• Health & Safety Management System (HSMS): Work with the HSMS Manager to Support the maintenance of the HSMS, including the annual review of key policies and documentation to ensure regulatory compliance. Oversees the regular review and update of our legal register.
• Document Management: Oversight of Health, Safety and Security document management on SharePoint.
• Risk Assessment Process Oversight: Support and co-ordination of the risk assessment process, ensuring timely review, tracking, and closure of actions by the HSS team; contributing to the effective management of organisational risk and continuous improvement of Health, Safety and Security practices.
• Office H&S Compliance: Working with the Facilities team with the provision of providing proactive support for office-based Health, Safety and Security compliance.
• Team Coordination: Manage weekly team whereabouts and distribute regular team updates to support effective communication and collaboration.
• Lone Working Process Implementation: Support the implementation and roll-out of the PeopleSafe system, ensuring it aligns with lone working safety protocols and manage the day to day running of the system.
• PPE Procurement and Distribution: Oversee the procurement, stock management, and distribution of Personal Protective Equipment (PPE) to ensure workforce safety.
• Display Screen Equipment (DSE) Process Support: Management of the Display Screen Equipment (DSE) assessment process, including monitoring the DSE portal, managing equipment procurement and asset registers, and ensuring compliance with ergonomic standards and employee wellbeing requirements.

Meetings & Representation:

Attend and contribute to key project and HSS meetings, including:

• Weekly and monthly team meetings
• Joint Health and Safety Forum Meetings
• Training and Development Meetings
• Security Meetings
• Evifile and Peoplesafe Meetings
• HSS Forums and working groups
• Provide timely feedback on key meeting outcomes to the Head of HSS, including escalation of any critical issues as necessary.

Training & Development:

• Support the ongoing training and development of teams in relation to health, safety and security.
• Ensure knowledge transfer and competency development across delivery teams.

Safe and Secure:

• Promote and embed our Safe & Secure principles across the project lifecycle.
• Proactively seek innovation and creative solutions to HSS challenges and opportunities.
• Act as a role model for EWR Co’s safe and secure commitments and take responsibility for your own and others Health, Safety and Security.
• Collaborate with the HSS Team to create HSS communications, bulletins and support HSS Campaigns that reflect and address key company design and construction risks, are aligned with NR and support industry goals and best practice.
• Take responsibility of your own and others’ health and safety by adopting and working to the EWR Co Health and Safety principles.
• Demonstrates a cost-conscious mindset, keeping taxpayers’ money at the forefront of decisions.
• Shows a commitment to innovation by proactively seeking creative solutions to challenges and opportunities.
• Act as a role model for EWR Co’s vision and behaviours, working in ways that are aligned with EWR Co’s Ways of Working, as well as encouraging and supporting others to do so too.

Experience and skills:

• Experience in reporting and analysis of critical HSS data (or similar).
• Reporting systems development and utilisation.
• Administrative background with experience in senior management reporting, budget management, team scheduling, interface with critical business stakeholders.
• A good understanding of health and safety regulations and procedures, including risk assessments and incident reporting.
• Familiarity with risk management processes.
• Experience supporting HSS teams, including training co-ordination and HSS workplace initiatives.
• Experience contributing to incident, event investigations and recording and tracking of improvement actions and initiatives.
• Experience using health and safety management systems or databases (desirable but not essential)
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)

Education and qualifications:

• NEBOSH Health and Safety at Work qualification (desirable)
• IOSH Working Safely or Managing Safely
• Business Management Qualification (desirable)
• Data reporting and analysis experience

Benefits:

• Competitive salary that reflects your skills and experience
• Up to 12% employer pension contribution to support your future
• 36 days annual leave (including bank holidays) plus the option to buy up to 2 extra days
• 2 volunteering days, a chance for you to give back to the community
• Enhanced family-friendly policies to support you and your loved ones
• Life assurance (4x your annual salary) for peace of mind
• Employee Assistance Programme for confidential support when you need it
• Access to Perkbox for a wide range of discounts and wellbeing benefits
• Recognition programme, including on-the-spot and annual awards
• Advanced learning and development opportunities to help you grow.

Diversity and Inclusion:

At East West Railway Company, we’re committed to building an inclusive railway for all. We believe that to do that, we must nurture a diverse team that represents the UK communities that we impact. Our approach is simple - to create an environment where everyone is welcome and able to be themselves. We celebrate diversity and are proud to be an equal opportunity employer. We encourage applications from all backgrounds and experiences.