HR Administrative Assistant (London)
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About Jenner & Block
Jenner & Block (www.jenner.com) is a law firm with global reach, with more than 500 lawyers and offices in Century City, Chicago, London, Los Angeles, New York, San Francisco and Washington, DC. The firm is known for its prominent and successful litigation practice. The London office comprises of 40 employees and Partners and is located in the City of London (www.jenner.com/about/london).
Overview
The HR Administrative Assistant, working under the supervision of the Director of Administration and Manager of Human Resources, will provide essential administrative support to the Human Resources department, helping ensure smooth day-to-day HR operations. This role involves maintaining employee records, assisting with recruitment and onboarding processes, coordinating HR initiatives and serving as a point of contact for routine employee inquiries. The ideal candidate is highly professional, organised and able to maintain complete confidentiality when handling sensitive employee and candidate data.
The Administrative Assistant role is a full-time, office-based, overtime-eligible position. The hours are 09:00am – 5:30pm, Monday ‐ Friday with occasional paid extended-hours requirements.
Recruitment
• Assist with the drafting of job descriptions, scheduling interviews and coordinating candidate communications.
• Enter candidate information into the firm's recruitment portal to ensure accurate and up-to-date recruitment records.
• Arrange logistics such as conference room bookings, video-meeting links and invites.
• Prepare interview packs and ensure the hiring manager has access to the relevant materials.
• Respond to general recruitment enquiries from applicants and hiring managers.
• Assist with the tracking and compiling of interview feedback.
• Support the processing of pre-employment checks, such as right-to-work verification and background screening.
• Facilitate onboarding activities, including new hire documentation, orientation scheduling and preparing welcome materials.
• Assist with the creation of recruitment materials and communications.
Professional Development
• Assist with the monitoring and documentation of training sessions, including the tracking of Continuing Professional Development (CPD) credits for lawyers.
• Support the tracking and administration of the Mentor and Advisor Programme survey.
• Assist with the preparation and organisation of performance review materials.
HR Matters
• Handle routine employee inquiries regarding policies, benefits and procedures.
• Assist with the tracking of annual leave and other types of leave.
• Administer updates to the firm’s London HR Intranet page.
• Assist with the creation of benefit materials and communications.
• Support HR initiatives such as performance review cycles and wellness activities.
• Support health, safety and compliance-related tasks.
• Be knowledgeable about the firm, its practice areas, employees, core values and clients.
Operations (applicable during reception absence)
• Provide back-up coverage for reception, including preparing conference rooms, greeting clients and operating a switchboard.
• Manage calendars, schedule appointments and coordinate meetings using the firm’s conference room reservation system.
• Maintain client and employee confidentiality.
Qualifications, Skills and Qualities Required
• Previous administrative experience is essential, preferably within HR or Recruitment.
• A-Level and above education standard is preferred.
• Proficiency in MS Office (Word, Excel, Outlook) and other IT applications.
• Must be able to maintain confidentiality and handle sensitive information professionally.
• Must be interested in and familiar with current HR industry trends.
• High personal standards of professionalism and presentation.
• Excellent communication skills, both written and verbal.
• Strong organisational skills with excellent attention to detail.
• Problem-solver with a positive, service-oriented attitude.
• Strong interpersonal skills and an excellent team player.
• Strong multitasking and time-management abilities.
• Availability for paid overtime as needed (with advance notice provided).
Jenner & Block LLP is an equal opportunity employer. Recruitment and employment decisions are not made on the basis of an individual’s race, color, creed, religion, national origin, ancestry, citizenship status, age, non-disqualifying physical or mental disability or medical condition, genetic information, sexual orientation, sex, gender identity and/or expression, pregnancy, childbirth, breastfeeding or related medical conditions, arrest record, matriculation, personal appearance, political affiliation, marital, parental, veteran, military, or order of protection status, or any other protected status or that of their relatives, friends, or associates.