Invoicing Administrator

Overview

Rapiscan Systems is a global leader in the manufacture and supply of security inspection and scanning solutions. Customers include aviation, ports, borders, law enforcement, and infrastructure security. We are committed to helping customers address the complex challenges of security with our industry-leading technology and expert teams

This role has been created to manage the customer invoicing process which has grown by many multiples and complexity due to the success of the business.

The successful candidate will ensure that the invoicing process is done in a complete, timely and accurate manner. This will involve communicating and working effectively with both finance and many other departments in an integrated manner , driving process improvements and supporting the strategic financial goals.

The role is Hybrid: split between working in the office and from home.

Responsibilities

• Review customer invoice requests to ensure that taxes, specific contract requirements, internal financial policies etc. are dealt with correctly. This will involve multiple countries requirements with differing arrangements.
• Collaborate with cross-functional teams to resolve customer billing issues and improve service delivery.
• Raise customer invoices, credit notes, pro forma, and/or intercompany debit notes.
• Support month-end close activities, including journal entries and reporting via the Projects module.
• Participate in multiple annual audits (US, UK and internal) by providing the relevant data to the required standards [Sarbannes Oxley (SOX)] in a timely manner.
• Ad hoc requests as required.
• Accurate with significant quantities of detailed items, articulate, extremely numerate and logical.
• Self-motivated, keen to learn, and make efficiency improvements to processes.
• Able to work in an organised manner, either alone and as part of team as the situation dictates; acting with initiative and confidence in a frequently changing work environment.