Description
The team
We are currently recruiting for a
Junior Legal Secretary to join our team in our Bristol office. This is an excellent opportunity for someone looking to begin or develop their career in legal administration within a supportive and professional environment.
The role
Duties and Responsibilities include but not are limited to the following:
O Rganisation
- Diary management of fee-earners as required, using own initiative to arrange meetings and conference calls.
- Checking of fee-earner e-mails as required in their absence; responding where able, booking video/conference calls, meeting rooms and required refreshments, and making lunch and dinner reservations.
- Making simple travel arrangements as required e.g. booking train tickets and collating itineraries.
- Handling telephone enquiries in a professional and polite manner, taking accurate messages and folowing up on any agreed actions.
Duties and Responsibilities include but not are limited to the following:
Documents/Correspondence*:
- Only those which are not mandated for production/collation by DPD or of a length that are typed by individual fee-earners
- Managing the workflow to DPD, Reprographics etc. as required; proactively taking steps to ensure work is returned within required timescales.
- Amending and formatting agreements/documents as required.
- Short pieces of copy-typing and digital dictation as required.
- Carrying out PDF to Word conversions and vice versa.
- Collating all indexing on legal documentation and setting up files as necessary.
- Production of short, less complex PowerPoint presentations as required.
- Proof-reading of all documents to ensure the delivery of work of the highest quality.
- Any general correspondence as may be required from time to time.
Support Of Other Functions/activities
- Insertion of business contact cards into Outlook and InterAction.
- Processing fee-earner expenses on Chrome River in a timely manner
- Liaison with Business Development, Marketing, Events and Finance Teams with a view to supporting them on specific team-based tasks
Knowledge, Skills And Experience
- High levels of IT literacy in Microsoft Word, Outlook, Excel and PowerPoint (although more complex and/or lengthy documents are likely to be undertaken by others in dedicated roles).
- Previous experience of working within a busy corporate environment is essential.
- Excellent client care skills - the ability to deal with queries from internal and external clients in a professional and polite manner.
- Excellent organisational skills - the ability to take responsibility for own tasks and prioritise work in a calm and efficient manner.
- Highly developed communication skills - the ability to communicate in a confident and professional manner with people at all levels within the business.
- Demonstrate flexibility/adaptability in meeting internal and external clients' demands - in both the nature of the work undertaken and working additional hours as required to complete the task(s).
- Demonstrates a growth mindset and is committed to lifelong learning to build knowledge and expertise.
- Delivers a [internal and external] client experience that exceeds expectations.
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