Provides comprehensive paralegal assistance to partners and attorneys in the Italian team primarily in the form of document preparation, coordination, production, distribution and legal research, with limited supervision, throughout all phases of Litigation/Corporate work. Assists both the Senior Paralegals and Senior Practice Area Specialist.

ESSENTIAL FUNCTIONS

Provides paralegal support to attorneys and senior paralegals across all practice areas
Proofreads and document turnaround
Cross referencing of defined terms
Indexing of documents
Document management (pre and post completion)
Composition of transaction bibles (hard copies/E bibles), including sourcing documents, indexing and publishing
Assists with due diligence: review and analysis of constitutional documents and financing documents; coordinate Q&As and assist with minor drafting of due diligence reports and contract summaries
Prepares and collates corporate authorisations and other conditions precedent / deliverables
Provides company secretarial support including, draft board minutes and written resolutions of directors and shareholders, prepare statutory declarations;
Has experience with Companies House, including arranging filings (e.g. director appointments, capital reductions, charges registration, etc); running Companies House searches, ordering certified copies and/or good standing certificates, etc
Assists at signing and completion meetings and co-ordinate closing documents;
Arranges DocuSign executions
Assists with company and winding up searches
Provides Data room administration and supervision
Prepares corporate profiles through factual research and analysis of constitutional/company documents
Performs legal and non-legal or factual research using a variety of legal research tools for case law, legislation, commentary, company and business information and practical guidance, including but limited to, in respect of Corporate law, Data Protection, IP/IT, Capital Markets, Public and Private M&A, Insurance, Banking, etc.

Prepares documents: create files, amend documents, print, photo copy, scan and quality checks

Delivers and collects documents by hand

Prepares Audit Response Letters in line with the Firm's audit letter procedure

Archives and dispose of documents in line with department protocols

Liaises with external agencies to organize translators, notaries, etc.

Seek to improve work flow and assist create and maintain paralegal department know how files

Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.

Manages Firm resources responsibly.

Complies with and understands Firm operation, policies and procedures.

Performs other related duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of relevant firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems
Ability to navigate various electronic databases, virtual data rooms and document review platforms
Strong research skills and proficiency in using various research tools, including Westlaw UK, Lexis Library, Practical Law, company registries and other court related websites
Excellent analytical, troubleshooting, organizational, and planning skills
Demonstrates effective interpersonal and communication skills, both verbally and in writing
Superior organizational skills to handle multiple assignments and shifting priorities and deliver on time
Demonstrates ability to pay close attention to detail and performs with high degree of consistent accuracy
Displays strong initiative in carrying out assignments and assumes a high level of responsibility for assigned tasks
Ability to handle sensitive matters and maintain confidentiality
Ability to organize and prioritize work
Ability to work well in a demanding and fast-paced environment

Ability to deal courteously/effectively with others

Ability to work well independently as well as effectively within a team

Ability to enhance the paralegal department through exceptional client service

Ability to use discretion and exercise independent and sound judgment

Flexibility to travel as required

Flexibility to adjust hours and work the hours necessary to meet operating and business needs

EDUCATION AND EXPERIENCE

Legal Practice Course with corporate electives
Law Degree or Graduate Diploma in Law or similar
Minimum of one and up to three (1 – 3) years of experience in a corporate legal assistant position or a position requiring similar skillset, expertise and experience
Fluency in Italian

Paralegal (Corporate – Italian Team)

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