Payroll & Benefits Assistant
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Payroll & Benefits Assistant
Based in Edinburgh or Glasgow
Our hybrid working approach allows the opportunity to combine working from home as well as in our offices.
REPORTING TO
People Engagement Operations Manager / Head of Reward & Recognition
JOB PURPOSE
The role holder will work as part of the operations team to deliver all aspects of payroll and benefits administrative support. The role has a high level of general administrative duties associated with it and the assistant must be willing and flexible to take on a wide range of tasks.
The role requires a candidate with a strong blend of administrative and prioritisation skills, attention to detail and the ability to deliver to tight deadlines.
This is an exciting and challenging role. We are looking for an individual who can work well within a team, is proactive, resilient, and committed to doing an excellent job.
The role holder will provide an exemplary people engagement service that is grounded by the people engagement strategy and the contract we have with our people.
SPECIALIST TEAM CORE TASKS:
Payroll & Benefits
- Undertake a range of payroll responsibilities. This will include but is not limited to; processing accurate monthly payrolls using Cintra IQ, responding to queries, providing reports, calculations, reconciliations, and other tasks associated with payroll administration.
- Provide timely and accurate administrative support to the team including adding new joiners to the payroll database and benefits portal, sending welcome and login details emails, and updating the monthly payroll system such as inputting benefits changes.
- Provide support during busy project periods including helping with the preparation of salary review and season ticket loan letters, annual leave and benefits administration and collection and filing of any form.
- Run ad hoc management information reports and interpret data as necessary.
- Support with administration tasks as and when necessary, including providing the People Engagement Team with payroll and holiday calculations in a timely manner and working with Finance including preparing headcount reports and any information/reports they may require.
PERSON SPECIFICATION & SKILLS:
- Previous experience of working in an administrative role within a payroll practice is essential, ideally within a professional services environment.
- Ideally knowledge of UK payroll legislation and statutory requirements and motivation to regularly keep up to date with any changes.
- Ability to prioritise a busy workload, working to tight deadlines whilst maintaining a high level of attention to detail and accuracy.
- Ability to communicate confidently with colleagues at all levels with excellent written and verbal communication.
- Proactive in seeking out opportunities to continuously improve processes and procedures, willing to speak up to ensure those ideas are heard.
- Proficiency in Microsoft Office Suite.
- Demonstrates integrity to handle sensitive and confidential information.