Payroll Manager (6 Month Fixed-Term Contract)

Payroll Manager – FTC 6 months

About us

Since launching in 2018, DNA Payments has become one of the UK’s largest independent, fully integrated omnichannel payments providers. We enable businesses of all sizes to seamlessly accept payments, from cutting-edge POS systems to powerful payment gateway, ecommerce and in-app solutions.

Recognised by Beauhurst as one of the UK’s top 50 fintech innovators, we’re reshaping the payments landscape with technology that makes transactions simpler, faster, and more secure. Backed by £100 million in Private Equity funding from Alchemy, we process £1.2+ billion in payments every month for over 60,000 merchants across the UK and Europe.

With a growing team of 375 specialists operating from our London HQ and regional offices in Hull, Nottingham, and Kazakhstan, we’re scaling rapidly. Join us on our journey to redefine the future of payments.

Role Summary:

As part of our People function, we are seeking an experienced and detail-oriented HR and Payroll Manager to lead the delivery of accurate and timely payroll within our business. This is a standalone role but with the support of the HR team, you will be the go-to expert for payroll matters, ensuring compliance with HMRC regulations while also supporting employees with pay-related queries in a clear and professional manner. This is both a technical and people-focused role, requiring excellent leadership, problem-solving, and communication skills.

Reporting to: Head of HR

Working Hours: 37.5 hours per week

Working location: London or Hull office. Opportunity to move to remote after passing probation

Salary: £45,000

Key Responsibilities

Payroll

• Manage the end-to-end payroll process for all employees, ensuring accuracy and compliance with UK legislation.
• Oversee the preparation, calculation, and distribution of monthly salaries, overtime, bonuses, pensions, and other benefits.
• Partner with benefits providers to manage benefit-related payroll processes, supporting a smooth employee experience and effective cost management.
• Responsible for timely and engaged communications with employees on all payroll related matters incl benefits and incentives.
• Ensure compliance with PAYE, NI, pension auto-enrolment, and statutory payments (SSP, SMP, SPP, SAP).
• Act as the primary contact with HMRC and external auditors regarding payroll matters.
• Maintain payroll systems and ensure data integrity and security.
• Prepare and submit RTI (Real Time Information) and year-end returns (P60, P11D, P45, Gender Pay Gap report). Along with monthly management of P11D benefits and producing accurate payroll reports and analysis for Finance and HR.
• Manage relationships with payroll software providers and ensure systems remain fit-for-purpose.
• Engage directly with employees to resolve payroll queries, ensuring clear communication and excellent customer service.
• Strong knowledge of salary sacrifices schemes and implementation of pension salary sacrifice.

Month MI

• Manage and create Monthly MI and Quarterly MI packs for the Head of HR and People Director, providing real time recommendations. (Full training and templates will be provided)

Key Requirements

• Proven experience managing payroll in the UK, ideally in a fintech environment.
• Strong knowledge of UK payroll legislation, HMRC requirements, and pension regulations.
• Experience of calculating commissions.
• Experience handling employee queries with professionalism, empathy, and discretion.
•  Strong leadership and people management skills.
• Experience with Payfit payroll system and in-depth knowledge of other payroll systems
• Excellent numeracy skills and strong attention to detail.
• Strong organisational and time management skills, with the ability to meet tight deadlines.
• Proficient in Microsoft Excel and other payroll/HR reporting tools.
• Professional payroll qualification (e.g., CIPP) desirable.