Personal Assistant - 12 Month FTC
UK Visa Sponsorship Analytics
Analytics are greyed out due to low classification confidence (52.0%).
Occupation TypePersonal assistants and other secretaries
Occupation Code Skill LevelMedium Skilled
Sponsorship EligibilityIneligible for Sponsorship
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Description
Joining Arup
Arup’s purpose, shared values and collaborative approach has set us apart for over 80 years, guiding how we shape a better world.
The Opportunity
We are seeking an experienced Personal Assistant to join us and support leaders and teams in our North Advisory Portfolio to cover a 12-month period, ensuring priorities are managed effectively and key activities are delivered on time. You may be based in either our Leeds or Manchester office on a hybrid basis!
As a PA within the team, you will manage diaries, meetings and logistics, preparing agendas, minute taking and capturing actions. You will be a key point of contact, coordinating communications and building effective relationships across the business. You will prepare and format documents, presentations and correspondence. Maintaining accurate records and filing systems, support reporting and information management. Including handling sensitive and confidential information appropriately.
At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas. You will have the opportunity do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve.
Is this role right for you?
The role as a PA offers you variety and exposure to other elements of our business such as team coordination and event planning. You will support people process as required (e.g., recruitment administration, onboarding of new members, CRM and expenses input) in line with leadership needs. You will also have the opportunity to support work winning activities where required and support commercial tracking of budgets, passing on invoices for payment and chasing for financial updates.
We Are Seeking The Following Skills And Attributes
Arup’s purpose, shared values and collaborative approach has set us apart for over 80 years, guiding how we shape a better world.
The Opportunity
We are seeking an experienced Personal Assistant to join us and support leaders and teams in our North Advisory Portfolio to cover a 12-month period, ensuring priorities are managed effectively and key activities are delivered on time. You may be based in either our Leeds or Manchester office on a hybrid basis!
As a PA within the team, you will manage diaries, meetings and logistics, preparing agendas, minute taking and capturing actions. You will be a key point of contact, coordinating communications and building effective relationships across the business. You will prepare and format documents, presentations and correspondence. Maintaining accurate records and filing systems, support reporting and information management. Including handling sensitive and confidential information appropriately.
At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas. You will have the opportunity do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve.
Is this role right for you?
The role as a PA offers you variety and exposure to other elements of our business such as team coordination and event planning. You will support people process as required (e.g., recruitment administration, onboarding of new members, CRM and expenses input) in line with leadership needs. You will also have the opportunity to support work winning activities where required and support commercial tracking of budgets, passing on invoices for payment and chasing for financial updates.
We Are Seeking The Following Skills And Attributes
- Strong knowledge of office administration practices and procedures with a strong digital capability, including proficiency in common office software and collaboration tools.
- Flexible and adaptable individual who is highly organised with strong planning, prioritisation and problem-solving skills.
- Demonstrated ability to build positive stakeholder relationships and enhance the reputation of the business.
- Level 4 qualification in Business Administration and Management (or equivalent experience/qualifications) is desirable.
Not ready to apply just yet or have some questions? Contact Rachel Connolly at rachel.connolly@arup.com - Please note, to ensure we remain GDPR compliant do not send your CV directly to us via this email.
What We Offer You
At Arup, we care about each member’s success, so we can grow together.
Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.
We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.
We also provide Private medical insurance, Life assurance, Accident insurance and Income protection cover. In addition, you’ll have access to flexible benefitsto help you look after all aspects of your wellbeing and give you the freedom and flexibility to find the best solutions for you, your family, and your individual needs.
Different People, Shared Values
Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.
Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.
We are committed to making our recruitment process and workplaces accessible to all candidates. Please contact Rachel Connolly at rachel.connolly@arup.com to let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.
Our Application Process
To understand what to expect next, please visit https://www.arup.com/careers/recruitment-process/
Stay safe online – Arup will never ask for your bank details as part of our recruitment process.
Recruitment Agencies
We have a Preferred Supplier List of trusted partners to assist us when required and do not acknowledge any speculative CVs or unsolicited candidate introductions from agencies not on the list.
Closing date: 8 th of June 2026
Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.
We are committed to making our recruitment process and workplaces accessible to all candidates. Please contact Rachel Connolly at rachel.connolly@arup.com to let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.
Our Application Process
To understand what to expect next, please visit https://www.arup.com/careers/recruitment-process/
Stay safe online – Arup will never ask for your bank details as part of our recruitment process.
Recruitment Agencies
We have a Preferred Supplier List of trusted partners to assist us when required and do not acknowledge any speculative CVs or unsolicited candidate introductions from agencies not on the list.
Closing date: 8 th of June 2026