Personal Assistant

Job Title

Personal Assistant

Job Description Summary

Job Description

Job Title: Team Secretary / Personal Assistant – Capital Markets

Location: London, UK

Service Line: Capital Markets

Role Overview

An exciting opportunity has arisen for a highly organised and proactive Team Secretary / Personal Assistant to join the London Capital Markets team based in Baker Street, London.

This role will provide high-level administrative and organisational support to a busy, transaction focused team. You will play a key role in ensuring the efficient running of day-to-day activities, supporting senior stakeholders, and contributing to the successful delivery of client instructions in a fast-paced environment.

Key Responsibilities

Team & Administrative Support

• Provide full secretarial and PA support to a team of fee earners, including senior leadership
• Manage complex and ever-changing diaries, prioritising meetings and resolving conflicts
• Arrange internal and external meetings, including logistics, room bookings, and hospitality
• Coordinate UK and international travel, including itineraries and visa requirements where applicable
• Process expenses in line with company policies
  
  

Document Production & Reporting

• Prepare, format, and proofread reports, client presentations, and marketing materials to a high standard
• Assist with the production of pitches, submissions, and investment memoranda
• Maintain accurate document management and filing systems
  
  

Client & Stakeholder Management

• Act as a professional point of contact for clients and internal stakeholders
• Build strong relationships across the business and with external partners

Ensure all communications are handled promptly and professionally

Deal & Pipeline Support

• Assist with transaction processes, including coordinating documentation and timelines
• Support pipeline tracking, reporting, and CRM system updates
• Liaise with internal teams (e.g. finance, legal, compliance) to support deal execution
  
  

Financial Administration

• Assist with invoicing, billing processes, and fee tracking
• Support budget monitoring and reporting where required
  
  

General Support

• Provide ad hoc administrative support as required
• Identify opportunities to improve processes and enhance team efficiency
  
  

Essential

Skills & Experience

• Proven experience as a Team Secretary, PA, or EA within a professional services environment (real estate, property, finance, or similar)
• Strong organisational and time management skills with the ability to multitask effectively
• Excellent written and verbal communication skills
• Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook)
• High attention to detail and accuracy
• Discretion and professionalism when handling confidential information
  
  

Desirable

• Experience within a transactionally focused team working to tight timetables
  
  

INCO: “Cushman & Wakefield”