Pharmacy Purchasing and Invoicing Assistant

Job Overview

Would you like to play a vital role within the Pharmacy Procurement Team at Frimley Health NHS Foundation Trust?

We have an exciting opportunity for a committed and motivated individual with excellent organisational skills and a high level of accuracy to join our Pharmacy Procurement Team.

This role plays a key part in supporting the safe, timely, and cost-effective supply of medicines across our hospital sites, ensuring the highest standards of patient care.

Frimley Health NHS Foundation Trust provides services across Frimley Park Hospital, Wexham Park Hospital, and Heatherwood Hospital, and our pharmacy teams are integral to delivering safe and effective treatment to patients throughout the Trust.

Visa Sponsorship

This position is not eligible for Skilled Worker visa sponsorship. Applicants must already hold the right to work in the UK for the full duration of the contract.

Main duties of the job

Working Within The Pharmacy Procurement Team, You Will

• Support the purchasing of medicines and pharmacy-related products.

Process orders accurately and maintain procurement records.

Liaise with suppliers and internal departments to resolve queries.

Monitor stock levels and assist with inventory control.

Ensure compliance with NHS procurement regulations and Trust policies.

Contribute to cost improvement initiatives and efficient stock management.

To provide costing and statistical information for the Pharmacy Department.

You must possess good communication skills.

Be able to work to tight deadlines in this busy and challenging environment.

Computer literacy and attention to detail is also important

Working for our organisation

Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme.

We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available.

Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too.

We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users.

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Detailed Job Description And Main Responsibilities

To process orders, including urgent items, as advised by the Purchasing Manager or his/her deputy and to follow up outstanding orders with appropriate action to resolve.

To liaise with the finance department and external suppliers regarding invoice and account queries ensuring all queries are resolved accurately and promptly, ensuring the integrity of payments and the audit trail in the computer system.

To ensure all filing of procurement paperwork and product quality documents is kept up to date.

To carry out all duties in a professional manner with due regard to the sensitivity and confidentiality of patient, financial and commercial information.

To assist with the routine verification of stock levels to ensure accuracy and reliability of database information.

Any other duties as required by the Chief Pharmacist or his/her deputy.

To assist in the provision of training and supervision of staff in the purchasing department.

This job description is an indication of the type and range of tasks that are expected of the post holder, and other duties may be required, in line with the role and the banding. It will be reviewed and amended from time to time in consultation with the post holder to take account of changing organisational need.

Person specification

Qualifications

Essential criteria

• Educated to GCSE or equivalent to include Maths and English.
• NVQ Level 3 or equivalent experience in related subject, such as finance/accounts, purchasing or stock control.
  
  

Experience

Essential criteria

• Experience of working in a team environment.
  
  

Desirable criteria

• Hospital pharmacy experience.
• Knowledge of Pharmaceuticals.
• Computerised stock control.
• Previous experience in procurement and/or accounts related role.
  
  

Skills & Knowledge

Essential criteria

• Electronic processing of orders & reconciliation of invoices and credits
• Understanding the importance of stock control
• Experience of working in a team environment
• Understanding of Standing Financial Instructions (SFIs).
• Knowledge of invoicing principles.
• Awareness of patient confidentiality issues.
• Good written and verbal communication.
• Excellent organisational skills.
• IT competency in Word and Excel with accuracy and speed.
• Excellent attention to detail.
• Ability to work methodically, under pressure and to strict deadlines.

Able to work unsupervised and to supervise the work of others.

Able to work as part of a team.

Desirable criteria

• Knowledge of Pharmaceuticals
• Computerised stock control
• Previous experience in procurement and/or accounts related role
  
  

Frimley Health NHS Foundation Trust (FHFT) is proud of its strong reputation, record of achievement and ambition for the future. We serve a population of over 900,000 people across Berkshire, Hampshire, Surrey and South Buckinghamshire, and remain committed to improving the health and wellbeing of our communities.

Our new organisational strategy – FHFT 2030 – sets out our ambition to be the best place to receive care and the best place to work in the NHS. Underpinned by our Trust values – Committed to Excellence, Working Together, Facing the Future, and being a modern, compassionate, Healthcare Organisation – we are creating a culture where our people can thrive and patients always come first.

We continue to invest heavily in our services and facilities. This includes the development of a new hospital at Frimley Park, major expansion of diagnostics and inpatient capacity, and the continued transformation of services across our sites. We have already delivered a brand-new £100m state-of-the-art Heatherwood Hospital, a £49m Emergency Assessment Centre at Wexham Park, and a £10m upgrade to maternity services.

We are also committed to sustainability and the NHS Net Zero ambition. Our new hospital and estate developments are being designed to be environmentally responsible, energy efficient, and future-proofed, featuring on-site renewables energy and intelligent energy systems. Through our green plan, we are embedding sustainable practices across all areas of care and operations, ensuring we reduce our environmental impact while improving population health and wellbeing. Our staff are key to helps us deliver on our ambition and to ensure sustainability is a core component of care delivery and our operations.

Alongside estates’ investments, we are embedding a strong focus on digital innovation and quality improvement. Our electronic patient record (Epic), launched in 2024, is already enabling safer, more connected, and more effective care for patients, while giving staff the tools they need to do their best work. Our electronic patient record also supports safe and effective digitised care pathways, savings time and carbon, whilst delivering excellent quality of care.

Everything we do is guided by our values, shaping how we care for patients, support colleagues, and build a sustainable future for healthcare together.

Apply online now