Private Office Coordinator

Job Title: Private Office Coordinator - Mansion House

Salary: £38,080 - £42,150

Contractual Hours: 35 hours per week

Basis: Fixed Term – 6 months (with potential for extension)

Workplace category: Hybrid

The job requirements are detailed below. Where applicable the skills, qualifications and memberships required have also been included. Workplace role categories describe our approach to workplace attendance

Attachments: Job Information Pack

We are looking for a highly organised and proactive Private Office Coordinator to support incoming Lord and Lady Mayors as they prepare for their year in office. This is a unique opportunity to work at the heart of the City of London’s civic, ceremonial, and international engagement. This role places you at the centre of the Mayoralty’s work as the UK’s Ambassador for Financial and Professional Services, offering a rare opportunity to engage directly with senior figures from global business, UK government, international governments, and a wide range of influential stakeholders.

The Role

In this role, you will coordinate key preparation activities for future Mayors, including scheduling meetings, tracking actions, maintaining programmes, preparing agendas, and taking minutes. You will support the Mayoral Advisory Board, develop and collate briefing materials, liaise with senior internal and external stakeholders, and assist with planning thematic events aligned with Mayoral and organisational priorities. You will also help manage correspondence, keep well organised records, and support major civic occasions, including high-profile events at Mansion House. The role requires maintaining structured systems to monitor high volume inboxes, record activity and coordinate scheduling, enabling the wider team to access accurate, up to date information quickly and confidently.

About You

You will have strong experience in complex administration, diary management, scheduling and planning, along with confident communication skills. You can prioritise effectively, manage multiple tasks, work with senior stakeholders, and demonstrate sound judgement and discretion. You will have strong written skills, research capability, attention to detail and a proactive, customer focused approach are essential. Flexibility for occasional early mornings, evenings and weekends is required.

Why Join Us?

This role offers exceptional exposure to high-level civic activity and the chance to contribute directly to the success of one of the UK’s most historic public offices. The City of London Corporation is a uniquely diverse organisation, offering the chance to work at the heart of the Square Mile while contributing to a vibrant, thriving and globally connected city. You’ll join a workplace that blends historic civic tradition with modern public service, where no two days are the same and your work supports business, communities, cultural institutions and international engagement. As part of a team that delivers services and programmes recognised across London, the UK and internationally, you will benefit from varied career opportunities, a supportive and inclusive working culture, and the chance to make a meaningful impact in a truly unique organisation.

The City of London Corporation is currently undergoing a programme to ensure that our pay and reward practices are competitive and equitable across the whole organisation, to ensure that everyone has the opportunity to thrive in the work that we do.

Closing date: Midday on Monday 23rd March 2026

Interviews will be held on W/C 30th March 2026

The City of London Corporation is committed to Equal Opportunities and welcomes applications from all sections of the community.

We reserve the right to close the advert earlier should we receive a high number of applications.

Because our roles are so varied, we don’t have a ‘one size fits all’ policy for workplace attendance. How many days a week you’ll be required to attend your workplace will depend on the requirements of your role. It’s important that you understand the requirements before applying to ensure you are able to meet them. We are committed to considering requests to work flexibly and job share. Requests will be considered by the recruiting manager in line with our policies and business needs.

For more information on our categories for workplace attendance, please view our guide here.

We will be reviewing this policy and approach at regular intervals to ensure we’re meeting our attendance needs.