Procurement Lead and Responsible Person WDA(H)

Procurement Lead and Responsible Person WDA(H)

Department Pharmacy

Band 7 £49,387 - £56,515 Per annum

Hours: 37.5 hours per week, including weekend and BH commitments.All MKUH roles will be considered for flexible working

An exciting opportunity has arisen at Milton Keynes University Hospital (MKUH) NHS Trust for an experienced and motivated Pharmacy Technician to join the Pharmacy team as Procurement Lead and Responsible Person WDA(H).

This senior role is responsible for leading the safe, efficient, and cost-effective procurement and distribution of medicines across the Trust, ensuring full compliance with MHRA guidance and Wholesale Dealer Authorisation requirements.

Working closely with the Pharmacy Senior Leadership Team, you will oversee procurement operations, supplier management, stock control, GDP training, and the maintenance of a robust Quality Management System. You will act as the named responsible Person for the Trust's WDA(H) licence.

This is a rewarding and high-impact role offering leadership, autonomy, and close collaboration with internal teams, regional procurement networks, suppliers, and regulatory bodies.

Interview 29 June 2026

Job description

The main duties include, but are not limited to:

To lead the management of the procurement and distribution activities to ensure the safe and efficient supply of pharmaceutical products to be used for treating patients and to support ward-staff in the effective management of medicines.

To communicate effectively and promptly with all members of the pharmacy teams and, where necessary, clinical multidisciplinary teams (MDTs), to ensure the safe and efficient delivery of medicines management/optimisation and supply services to patients and colleagues across the health system

To participate in high standards of practice as defined by the CQC, GPhC, MHRA, and other relevant organisations for implementation across the Trust.

To contribute to the Trusts compliance with the Medicines Management standards, Clinical Governance, Quality Assurance and Risk management.

To be the responsible person named on the MHRA Wholesale Distributor Authorisation (WDA) license.

To be the Responsible Person for the MHRA wholesalers Dealers Authorisation

1. Ensure that the quality management system is maintained including:a. quality risk managementb. corrective and preventative actions (CAPA) to address deviationsc. change control

2. Required to:a. carry out all duties in such a way as to ensure that Pharmacy Department candemonstrate GDP complianceb. ensure all appropriate personnel are trained in GDP and that continuous training programmes are implemented, maintained and fully recorded

Human Resource Management

All posts with responsibility for managing staff are expected to lead, motivate, develop and reward staff and are required to comply with the Trust's policies and Manager's Code of Conduct.

To be responsible for the personnel management of colleagues within stores team and pharmacy messenger team.

Please refer to the Job Description for further details

Person specification

Qualification and knowledge

Essential

• Registered Pharmacy Technician supported by evidence of CPD in line with GPhC requirements
• BTEC / NVQ level 3 or equivalent
• Accredited Checking Technician
• Knowledge of procurement legislation and policies, acquired through basic qualification plus specialist training or experience
• Specialist regulatory knowledge relating to medicines wholesale distribution and WDA licence compliance, equivalent to that gained through completion of Cogent GOLD training (or equivalent) and experience, enabling autonomous decision-making, legal compliance and provision of expert advice

Desirable

• Medicines Management Technician
• CIPS/equivalent qualification or willing to undertake
• Able to use Refine/Define
• Management Qualification

Experience

Essential

• Experience of ordering systems and supply chain management
• Hospital Pharmacy experience
• Management Experience
• Education and training of staff
• Experience of One-Stop dispensing
• Experience of using the CMM (JAC) Pharmacy System
• Evidence of ability to create reports or documents including reporting on Key Performance Indicators
• Substantial experience (in excess of one year) working within a GDP regulated environment.

Skills

Essential

• IT Skills for dispensing, monitoring performance and reporting/audit
• Dedication to high quality patient care
• Flexible to meet service and patient need
• Meeting deadlines
• Developing, maintaining and reviewing SOPs aligned to GDP and wider quality management system.
• Ability to maintain and assure compliance of a WDA(H) licence including proven ability to lead and oversee quality management systems.
• Authority and credibility to act independently and escalate concerns when required.
• Professional supervisory skills
• Evidence of training & developing others
• Evidence of analytical and judgemental skills when faced with facts or situations requiring analysis e.g. managing urgent requirements or prioritising work to meet patient and organisational need
• Evidence of undertaking workplace assessments and effective support for less experienced staff
• Evidence of implementing policies and/or proposing changes to practices or procedures for own area with an impact beyond own area and contributes effectively to wider policies and service developments

Desirable

• Experience of MHRA GDP inspection management within an NHS organisation

Personal and people development

Essential

• Evidence of positive commitment to CPD
• Polite and courteous
• Professional attitude
• Self-motivated and team player

Desirable

• Member of the APTUK

Communication

Essential

• Good Communication skills, written and verbal.
• Evidence of ability to communicate clearly with patients, carers, hospital/ward staff and primary care or community health services and other organisations about medicines management or other technical information

About the employer

Milton Keynes University Hospital, in proud partnership with the University of Buckingham, is a University Teaching Hospital committed to advancing patient care through cutting-edge research and education. With a "Good" rating from the CQC and significant investment underway, this is an exciting time to join our team and grow your career.

As a medium sized general hospital, we provide a full range of general medical and surgical services, including a busy Emergency Department, Maternity, and Paediatrics. As the population of our city and surrounding areas continues to grow rapidly, we are expanding and enhancing our facilities to meet rising demand and improve access to care for all our communities.

We are also proud to offer a growing portfolio of specialist services. In January 2025 we opened our state-of-the-art Radiotherapy Centre, bringing advanced cancer treatment closer to home. Our services also include neonatology, specialist surgical care, and a wide range of diagnostics, supported by the new Community Diagnostic Centre at Whitehouse Health Centre.

Further investment is underway, including the construction of Oak Wards - a new ward block featuring two 24-bed wards - and the recently approved Women and Children's Centre, set to open by 2030.

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