Programme Coordinator (Training Events)

Company Description

Active Training Team (ATT) is a leader in innovative safety leadership, delivering award-winning training programs that empower workers to take responsibility for safety. Known for the groundbreaking EPIC induction for Tideway, ATT comprises a highly skilled team of writers, trainers, facilitators, and actors. With two decades of experience, ATT has collaborated with key clients such as Siemens Gamesa, Ørsted, Crossrail, and Transport for London across the construction, transportation, and energy sectors. Using an immersive and participatory approach, ATT ensures participants gain a lasting understanding of their role in fostering a strong safety culture, impacting leaders, site staff, contractors, and more.

PURPOSE OF THE ROLE:

The Training Operations Lead is responsible for coordinating and ensuring the smooth, efficient, and cost-effective delivery of ATT’s national and international onsite training programmes. The role focuses on operational planning and logistics, including scheduling facilitators and actors, managing travel and venue arrangements, preparing documentation, and coordinating clear communication so each training programme runs smoothly, on time and within budget. The primary focus will be on European and US programmes, with additional support for UK delivery as required.

KEY RESPONSIBILITIES

Training Operations & Logistics:

• Coordinate the operational planning and logistics for on-site training programmes, liaising closely with facilitators, actors and internal teams.
• Manage schedules, travel and accommodation to ensure training sessions run smoothly on time and within budget.
• Act as a central point of coordination to ensure all delivery teams have the information and resources they need ahead of each programme.

Budgeting & Administration:

• Track travel and accommodation budgets in partnership with ATT’s travel consultant, acting as a main point of contact.
• Support the Finance and Commercial teams with client proposals by researching travel options and accurately estimating event-related costs.
• Produce and issue booking documentation, including travel itineraries, accommodation details and event information.
• Maintain accurate delivery records by inputting information into internal systems (Staff Savvy and Artifax).
• Track and authorise hours for freelance cast and crew working on training deliveries.
• Monitor and record event-related expenses to support cost control and reporting.

Research, Compliance & Planning:

• Research visa requirements and travel regulations for upcoming international deliveries.
• Liaise with venues to confirm arrangements for upcoming training sessions.
• Ensure delivery planning complies with relevant travel, visa and operational requirements.

Cross-Departmental & On-Site Support:

• Attend on-site training deliveries approximately once per month to support delivery teams and maintain strong working relationships.
• Collaborate with other Training Operations Leads to coordinate project activity, lead client meetings where required, and take accurate meeting notes.
• Provide general administrative support to the Delivery team on new projects as needed.
• Participate in an out-of-hours rota to support last-minute operational changes.

Essential Requirements:

• Degree-level qualification or equivalent professional experience relevant to the role or industry.
• At least 2 years’ experience in event administration, training coordination, arts administration, live events, or a similar operational role.
• Excellent organisational skills with strong attention to detail.

Desirable Requirements:

• Experience working with large cohorts of freelancers.
• Proficiency in one or more European languages.

Location: Head Office, London SE8

Contract: Full time permanent

Hours: 8 hours per day, Monday to Friday

What we offer:

Salary Range £29,500 - £31,000 (depending on experience)

• A supportive and collaborative team environment.
• An opportunity to be part of a fast-growing, unique company.
• Competitive salary commensurate with market rates plus benefits, to include:
• 25 days annual leave + bank holidays
• Enhanced sick pay Enhanced family pay
• Access to Health Cash back plan EAP (Employee assistance programme)
• Discounted Gym membership Bike2Work scheme Death in service cover
• Ongoing learning and development

ATT is committed to creating an inclusive and diverse workplace where everyone feels valued, respected, and supported. We welcome applications from people of all backgrounds, identities, and experiences, including those from underrepresented groups.

We believe that diverse perspectives strengthen our work and enhance the quality of what we deliver. We are committed to fair and inclusive recruitment practices and to removing barriers that may disadvantage candidates.

If you require any reasonable adjustments during the recruitment process, please let us know and we will be happy to support you.