Project Administrator

Department: Build

Location: Bath, Somerset

Description

Berkeley Oxford & Chiltern is a proud member of the Berkeley Group, passionate about making a difference and delivering sustainable developments, continuously adapting to improve each development for the communities they serve.

We are committed to working in partnership and collaboration to continue to build fantastic homes in amazing places. No two Berkeley developments are the same and our bespoke approach sets us apart from our competitors. We are constantly evolving and refining as a company to develop some of the most complex sites into successful mixed-use developments. We have the skills and know-how to take on a wide range of developments from difficult refurbishments, high rise apartments, large detached properties and even thatched roofs.

At the heart of everything we do Is a strong team of people committed to achieving exceptional levels of customer service, delivering high quality homes where vibrant and sustainable communities have been created. Our people and the incredible projects that we deliver are amongst the best reasons that we come to work every day. We work hard and what we do is challenging, but it is hugely meaningful and we have fun together. It is clear that we enjoy what we do, the difference we make to society and we are very proud of the people that make up Berkeley. We have a culture that is rooted in attention to detail, strong communication, and a huge feeling of ownership and pride.

The role

We are seeking a proactive Site Administrator to support the project team at our Bath Gasworks development. This role involves ensuring health & safety compliance, coordinating meetings, and managing day-to-day administrative functions.

• Provide day-to-day administrative support to the site and project team.
• Act as a first point of contact for visitors, deliveries, and general site enquiries.

Coordinate site documentation, inductions, compliance records, and related processes.

Maintain staff rotas, including holidays, training, and attendance records.

Manage project and site meeting schedules, confirm bookings, attend meetings, take accurate minutes, and issue summaries.

Prepare, issue, and maintain site forms, trackers, logs, and reports.

Support subcontractor administration, including documentation, payments, and record tracking.

Order, monitor, and manage office and welfare supplies.

Collect, update, and maintain sustainability, utility, headcount, and performance data.

Provide ad hoc support to the Site Admin Manager, Project Manager, and wider leadership team as required.

Manage office and meeting room spaces, ensuring they are organised, well-maintained, and presentable at all times.

Experience Required

• Full UK driving licence with the ability to travel to project sites or head office as required (travel and accommodation costs covered).
• Confident in taking accurate minutes and communicating effectively with managers, directors, and board members.
• Proficient in Microsoft Outlook, Excel, and Word, with strong diary and schedule management skills.
• Highly organised with strong attention to detail.
• Collaborative and able to work effectively as part of a team.
• Flexible and adaptable to changing priorities and tasks.
• Excellent verbal and written communication skills.
• Able to work independently and manage own workload efficiently.
  
  

Why join us?

• 25 days annual leave, increasing with service to 33 days.
• Health and wellbeing benefits including Private Medical Insurance.
• Lifestyle benefits including access to an online discount platform.
• Berkeley Foundation volunteer day.
• Private pension plan.
• Group life assurance.
  
  

The standard default full-time working hours in the office are 8am-5pm with core working hours 9am-4pm.

Internal Applicants

If you’re an internal applicant, please ensure you’ve informed your line manager of your intention to apply for this position.