Project Administrator (Maternity Cover)
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About the Role
This role is aThis is a fixed-term maternity cover position based in our Swansea office. We are seeking a highly organised and proactive Regional Delivery Administrator to provide reliable and professional administrative support to our Regional Delivery Team. This is a fast-paced and varied role, supporting project delivery across multiple workstreams while ensuring documentation, compliance and operational processes are managed efficiently and accurately.
The successful candidate will play a key role in supporting project teams, maintaining documentation standards, coordinating logistics and contributing to the continuous improvement of delivery processes.
Key Responsibilities
Project & Delivery Support
- Produce and maintain project folders, construction Health & Safety folders and associated project documentation.
- Manage and upload documentation to client systems including Twexnet, ProjectWise, BCDE and SharePoint.
- Control and issue project documentation including:
- Issued drawings and documents
- As-built drawings
- O&M manuals
- Testing and commissioning documentation
- Coordinate and collate Operation & Maintenance (O&M) manuals, including management of external suppliers.
- Host and record regional labour allocation meetings.
- Attend project handovers and client meetings, taking accurate notes and recording actions.
- Support project teams with:
- Cost-to-complete documentation
- Procurement schedules
- Meeting minutes
- General administrative tasks
Office & Operational Administration
- Arrange accommodation for project delivery teams within agreed budgets and timescales.
- Liaise with staff, accommodation providers and Finance teams to coordinate bookings and payments.
- Ensure van files and vehicle inspection records are maintained.
Stores & Facilities Coordination
- Support and monitor the Stores Person to ensure:
- Weekly inspections are completed
- Stock levels are maintained
- Orders are processed
- Servicing and inspections are arranged
- Vehicle inspections are completed
- Coordinate office maintenance and facility-related actions.
Information Security
- Maintain vigilance regarding information security and report suspicious activity to IT.
- Follow company procedures relating to data protection and secure use of information systems.