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Due to the nature of the role, this is an office-based position.
Management of the firm’s global property portfolio
Source and acquire, fit-for-purpose global and regional properties, liaising with external partners
Oversee all leased and serviced office locations across the UK and international offices from a portfolio perspective.
Lease events including renewals, negotiations and exits
Subletting and occupier management
Maintain strong landlord and agent relationships
Operate as a responsible and proactive steward of the property portfolio
Provide insight and recommendations based on portfolio performance, market trends and business needs
Act as a property advisory service to the business, supporting decision-making on property matters
Provide clear, accurate and timely reporting and communication to stakeholders
Develop and manage the annual property budget
Monitor costs including rent, service charges and operating expenditure
Support business cases and financial planning for property decisions
Provide oversight and governance of capital expenditure, ensuring appropriate control and value for money
Work closely with Finance to enhance cost control, reporting and financial visibility
Legacy and ongoing rent payments
LBTT and associated tax/compliance responsibilities and obligations
Manage financial approval process and cost control
Oversee key suppliers, including their governance and contract management
Build strong working relationships with internal Technical and FM teams. (The role has no FM team management responsibilities.)
Ensure service delivery meets agreed standards
Ensure compliance with all relevant property laws and regulations
Maintain accurate property records, leases and contracts
Manage risk across the property portfolio
Workplace Design
Provide leadership and oversight of the design/workplace plan
Work with the senior workplace designer (SWD), and workspace planning manager (WSP) to ensure for space planning, design standards and technical deliverables (including O&M documentation are consistently delivered.
Work with the team to create a physical office environment in which staff can flourish, and clients’ interests may be best served is provided.
Support the SWD through refurbishments, relocations and office changes
Support projects where required (in partnership with project leaders)
Oversee the smooth delivery of workplace changes with minimal disruption
Support and develop processes relating to occupier and tenant management within the firm’s properties
Reports to: Head of Office Services
Your knowledge and experience
Proven experience in corporate property / real estate management
Experience managing multi-site or international property portfolios
Strong financial and budget management skills
Prior experience in lease negotiations and property transactions
Experience managing external suppliers and 3rd parties
Understanding of workplace design principles (oversight level)
Strong stakeholder management and communication skills
Degree or equivalent experience in property, real estate or related field (preferred)
Relevant property qualification (e.g. MRICS) (preferred)
Accountancy certification/qualification (e.g. ACCA) (preferred)
The Type of Candidate that we're looking for
Commercially astute, you bring proven corporate property or real estate experience, including multi-site or international portfolio management, lease negotiations, property transactions, supplier oversight and strong financial control strengths. Comfortable working closely with Finance colleagues, managing budgets and capital expenditure and using portfolio insight, market trends and business needs to help you shape clear recommendations.
Acting as a trusted advisor, you leverage your clear communication and strong stakeholder management skills and can balance strategic thinking with practical delivery. Success in the role will require sound judgement, strong governance, relationship management skills, and the ability to oversee suppliers, landlords, agents and internal teams across a complex UK and international property landscape.
Critical Skills
Adaptability
Data literacy
Improvement mindset
Nurture relationships
Team working
Should you choose to use AI tools to support your application, we ask that you do this thoughtfully. We encourage you to ensure your application reflects your own voice, experience, and motivations. We value authenticity and want to understand your individual strengths and perspectives.
At Baillie Gifford, we are committed to fostering an inclusive and respectful culture in which each of our colleagues can thrive and develop. We believe that our clients are best served by a diverse workforce with the experiences, ideas and perspectives that this brings.
If you are currently working at Baillie Gifford as an employee or contractor please apply to this job from the firm's Workday internal career site.