Purchase Ledger Administrator

RBH

At RBH, we believe our people are our biggest assets and understand the value in putting them first. Our approach to diversity in the workplace, health & wellbeing, sustainability, and individuality sets us apart from our competitors and is one of the reasons we are rated Top 30 Best Places to Work in Hospitality!

We’re now looking for a Purchase Ledger Administrator to join our Head Office team in Glasgow on a 12 month Fixed Term Contract.

This position (30 hours per week, spread across 4 days) offers a blend of working from the office and at home, providing flexibility while keeping you connected with your team.

You’ll play a vital role in ensuring the accurate and timely processing of supplier invoices and payments across our hotel portfolio. This is a fantastic opportunity to build a career in finance within a dynamic, fast-paced environment where your attention to detail and organisation skills will make a real impact.

What you’ll be doing

This is a role where accuracy and collaboration go hand in hand. You’ll:

• Process invoices: Accurately code, match, and upload a high volume of supplier invoices using our e-scanning and procurement systems.

Manage payments: Complete supplier payment runs and process ad-hoc payments, petty cash returns, and employee expense claims in line with policy and deadlines.

Reconcile and review: Conduct supplier statement reconciliations, resolve mismatches, and maintain clean, balanced ledgers.

Support hotel teams: Liaise with General Managers and operational teams to resolve queries and ensure financial processes are followed.

Collaborate across departments: Work with HR, operations, and property teams to handle finance-related queries and provide accurate, timely information.

Maintain compliance: Uphold financial controls, audit standards, and internal procedures to ensure accuracy and integrity across all transactions.

Contribute to improvements: Share ideas to enhance systems, workflows, and efficiencies within the finance function.

The impact you’ll have

Your work will keep the financial heart of RBH running smoothly. You’ll ensure suppliers are paid accurately and on time, give hotel teams confidence in their financial reporting, and contribute to our reputation for professionalism and reliability.

What you’ll bring

• Experience in a high-volume purchase ledger or accounts payable role.

Strong organisational and time management skills.

Excellent accuracy and attention to detail.

Confident communication skills for liaising with internal teams and external suppliers.

A proactive, can-do attitude with a desire to learn and grow within finance.

Familiarity with accounting software or finance systems (training provided).

The recruitment process

At RBH, we see recruitment as a two-way journey-an opportunity to connect with talented individuals and explore whether we’re the right fit for each other.

If your CV stands out, our Talent Acquisition Manager may invite you for a short Teams pre-screening chat. This is an opportunity not just for us to learn about your skills, but also for you to explore whether RBH aligns with your goals and values. If we’re a match, you’ll move forward to a formal interview with our hiring managers.

What we offer

We Know Work Is Just One Part Of Your Life – So We’ve Built a Package That Supports You Both Inside And Outside The Office

• Flexible hybrid working
• Discounted hotel stays for you, your friends, and family.
• An extra day off on your birthday.

Pension contributions.

Free meals on office days (worth over £1,000 a year).

Opportunities to grow and develop within a supportive finance team.

…and much more.

Inclusion matters

RBH Hospitality Management is proud to be an equal opportunity employer. We celebrate individuality and are committed to creating an inclusive environment where everyone can thrive. If you require any reasonable adjustments during the recruitment process, let us know.