Rota Administrator
UK Visa Sponsorship Analytics
Analytics are greyed out due to low classification confidence (56.0%).
Occupation Type
Other administrative occupations not elsewhere classified.
Occupation Code Skill LevelMedium Skilled
Sponsorship EligibilityIneligible for Sponsorship
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Description
About The Role
We are seeking a highly organised and proactive Rota Administrator to join our Surrey Out-of-Hours team in Dorking. This is a pivotal role where you will work closely with operational and clinical staff to ensure that our service is fully staffed and running smoothly. Reporting to the Regional Rota Manager, you will play a key part in maintaining the accuracy and timeliness of rotas that underpin the delivery of safe and effective patient care.
As part of the rota team, you will be responsible for planning and producing rotas that meet the needs of both clinical and non-clinical staff. This requires excellent attention to detail, strong communication skills, and the ability to balance competing priorities in a fast-paced environment. You will be using systems such as Rota Master and Adastra to manage schedules, track compliance, and ensure payroll accuracy.
This role is ideal for someone who thrives on problem-solving and enjoys working collaboratively with colleagues across different functions. You’ll be liaising with medical leads, recruitment managers, and operational teams to onboard new clinicians, manage annual leave, and respond to rota queries. Your work will directly contribute to the smooth running of our Out-of-Hours service.
This is a part time role with 32.5 hours per week
We are seeking a highly organised and proactive Rota Administrator to join our Surrey Out-of-Hours team in Dorking. This is a pivotal role where you will work closely with operational and clinical staff to ensure that our service is fully staffed and running smoothly. Reporting to the Regional Rota Manager, you will play a key part in maintaining the accuracy and timeliness of rotas that underpin the delivery of safe and effective patient care.
As part of the rota team, you will be responsible for planning and producing rotas that meet the needs of both clinical and non-clinical staff. This requires excellent attention to detail, strong communication skills, and the ability to balance competing priorities in a fast-paced environment. You will be using systems such as Rota Master and Adastra to manage schedules, track compliance, and ensure payroll accuracy.
This role is ideal for someone who thrives on problem-solving and enjoys working collaboratively with colleagues across different functions. You’ll be liaising with medical leads, recruitment managers, and operational teams to onboard new clinicians, manage annual leave, and respond to rota queries. Your work will directly contribute to the smooth running of our Out-of-Hours service.
This is a part time role with 32.5 hours per week
Working Pattern Either
Mon- Friday (6.5 hrs per shift)
Or
4 days a week with hours divided across the week - must be able to commit to (Wed, Thurs & Fri’s)
What you'll be doing - Producing accurate and timely rotas for operational and clinical staff using Rota Master.
Mon- Friday (6.5 hrs per shift)
Or
4 days a week with hours divided across the week - must be able to commit to (Wed, Thurs & Fri’s)
What you'll be doing - Producing accurate and timely rotas for operational and clinical staff using Rota Master.
- Finalising and issuing rotas, subject to approval, and updating systems for payroll purposes.
- Managing rota queries, changes, and filling vacant shifts quickly and effectively.
- Onboarding new clinicians, ensuring training and compliance before their first shift.
- Monitoring and reporting trends such as late arrivals or no-shows.
- Supporting operational teams with scheduling for appointments, home visits, and triage resources.
- Entering surgery cover rotas into Adastra and managing annual leave requests.
- Assisting with rota-related complaints and providing other administrative support as required. What we'll look for in you - Strong organisational skills with the ability to prioritise workload and adapt to changing demands.
- Excellent communication and influencing skills to build relationships across clinical and operational teams.